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S.B. 138 Enrolled






Chief Sponsor: John L. Valentine

House Sponsor: David Litvack

             8      LONG TITLE
             9      General Description:
             10          This bill modifies provisions of the Government Records Access and Management Act
             11      that relate to classification of records associated with the review of legislative ethics
             12      complaints.
             13      Highlighted Provisions:
             14          This bill:
             15          .    provides private status to certain records of the Independent Legislative Ethics
             16      Commission;
             17          .    requires the commission's summary data report to be public;
             18          .    provides that only records related to review of ethics complaints may be classified
             19      as private by a legislative ethics committee, unless those documents are classified
             20      as public under legislative rule; and
             21          .    makes technical changes.
             22      Monies Appropriated in this Bill:
             23          None
             24      Other Special Clauses:
             25          This bill provides an immediate effective date.
             26      Utah Code Sections Affected:
             27      AMENDS:
             28          63G-2-302, as last amended by Laws of Utah 2009, Chapters 126, 349, and 379

             30      Be it enacted by the Legislature of the state of Utah:
             31          Section 1. Section 63G-2-302 is amended to read:
             32           63G-2-302. Private records.
             33          (1) The following records are private:
             34          (a) records concerning an individual's eligibility for unemployment insurance benefits,
             35      social services, welfare benefits, or the determination of benefit levels;
             36          (b) records containing data on individuals describing medical history, diagnosis,
             37      condition, treatment, evaluation, or similar medical data;
             38          (c) records of publicly funded libraries that when examined alone or with other records
             39      identify a patron;
             40          (d) records received by or generated by or for:
             41          (i) the Independent Legislative Ethics Commission, except for:
             42          (A) the commission's summary data report that is required under legislative rule; and
             43          (B) any other document that is classified as public under legislative rule; or
             44          (ii) a Senate or House Ethics Committee [concerning any alleged violation of the rules
             45      on legislative ethics, prior to the meeting, and after the meeting, if the ethics committee
             46      meeting was closed to the public;] in relation to the review of ethics complaints, unless the
             47      record is classified as public under legislative rule;
             48          (e) records received or generated for a Senate confirmation committee concerning
             49      character, professional competence, or physical or mental health of an individual:
             50          (i) if prior to the meeting, the chair of the committee determines release of the records:
             51          (A) reasonably could be expected to interfere with the investigation undertaken by the
             52      committee; or
             53          (B) would create a danger of depriving a person of a right to a fair proceeding or
             54      impartial hearing; and
             55          (ii) after the meeting, if the meeting was closed to the public;
             56          (f) employment records concerning a current or former employee of, or applicant for
             57      employment with, a governmental entity that would disclose that individual's home address,

             58      home telephone number, Social Security number, insurance coverage, marital status, or payroll
             59      deductions;
             60          (g) records or parts of records under Section 63G-2-303 that a current or former
             61      employee identifies as private according to the requirements of that section;
             62          (h) that part of a record indicating a person's Social Security number or federal
             63      employer identification number if provided under Section 31A-23a-104 , 31A-25-202 ,
             64      31A-26-202 , 58-1-301 , 61-1-4 , or 61-2-6 ;
             65          (i) that part of a voter registration record identifying a voter's driver license or
             66      identification card number, Social Security number, or last four digits of the Social Security
             67      number;
             68          (j) a record that:
             69          (i) contains information about an individual;
             70          (ii) is voluntarily provided by the individual; and
             71          (iii) goes into an electronic database that:
             72          (A) is designated by and administered under the authority of the Chief Information
             73      Officer; and
             74          (B) acts as a repository of information about the individual that can be electronically
             75      retrieved and used to facilitate the individual's online interaction with a state agency;
             76          (k) information provided to the Commissioner of Insurance under:
             77          (i) Subsection 31A-23a-115 (2)(a);
             78          (ii) Subsection 31A-23a-302 (3); or
             79          (iii) Subsection 31A-26-210 (3);
             80          (l) information obtained through a criminal background check under Title 11, Chapter
             81      40, Criminal Background Checks by Political Subdivisions Operating Water Systems;
             82          (m) information provided by an offender that is:
             83          (i) required by the registration requirements of Section 77-27-21.5 ; and
             84          (ii) not required to be made available to the public under Subsection 77-27-21.5 (27);
             85      and

             86          (n) a statement and any supporting documentation filed with the attorney general in
             87      accordance with Section 34-45-107 , if the federal law or action supporting the filing involves
             88      homeland security.
             89          (2) The following records are private if properly classified by a governmental entity:
             90          (a) records concerning a current or former employee of, or applicant for employment
             91      with a governmental entity, including performance evaluations and personal status information
             92      such as race, religion, or disabilities, but not including records that are public under
             93      Subsection 63G-2-301 (2)(b) or 63G-2-301 (3)(o), or private under Subsection (1)(b);
             94          (b) records describing an individual's finances, except that the following are public:
             95          (i) records described in Subsection 63G-2-301 (2);
             96          (ii) information provided to the governmental entity for the purpose of complying with
             97      a financial assurance requirement; or
             98          (iii) records that must be disclosed in accordance with another statute;
             99          (c) records of independent state agencies if the disclosure of those records would
             100      conflict with the fiduciary obligations of the agency;
             101          (d) other records containing data on individuals the disclosure of which constitutes a
             102      clearly unwarranted invasion of personal privacy;
             103          (e) records provided by the United States or by a government entity outside the state
             104      that are given with the requirement that the records be managed as private records, if the
             105      providing entity states in writing that the record would not be subject to public disclosure if
             106      retained by it; and
             107          (f) any portion of a record in the custody of the Division of Aging and Adult Services,
             108      created in Section 62A-3-102 , that may disclose, or lead to the discovery of, the identity of a
             109      person who made a report of alleged abuse, neglect, or exploitation of a vulnerable adult.
             110          (3) (a) As used in this Subsection (3), "medical records" means medical reports,
             111      records, statements, history, diagnosis, condition, treatment, and evaluation.
             112          (b) Medical records in the possession of the University of Utah Hospital, its clinics,
             113      doctors, or affiliated entities are not private records or controlled records under Section

             114      63G-2-304 when the records are sought:
             115          (i) in connection with any legal or administrative proceeding in which the patient's
             116      physical, mental, or emotional condition is an element of any claim or defense; or
             117          (ii) after a patient's death, in any legal or administrative proceeding in which any party
             118      relies upon the condition as an element of the claim or defense.
             119          (c) Medical records are subject to production in a legal or administrative proceeding
             120      according to state or federal statutes or rules of procedure and evidence as if the medical
             121      records were in the possession of a nongovernmental medical care provider.
             122          Section 2. Effective date.
             123          If approved by two-thirds of all the members elected to each house, this bill takes effect
             124      upon approval by the governor, or the day following the constitutional time limit of Utah
             125      Constitution Article VII, Section 8, without the governor's signature, or in the case of a veto,
             126      the date of veto override.

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