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H.B. 477

This document includes House Floor Amendments incorporated into the bill on Thu, Mar 3, 2011 at 3:59 PM by lerror. --> This document includes Senate 2nd Reading Floor Amendments incorporated into the bill on Mon, Mar 7, 2011 at 6:44 PM by rday. --> This document includes Senate 2nd Reading Floor Amendments (CORRECTED) incorporated into the bill on Mon, Mar 7, 2011 at 6:56 PM by rday. -->              1     

GOVERNMENT RECORDS AMENDMENTS

             2     
2011 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: John Dougall

             5     
Senate Sponsor: Lyle W. Hillyard

             6     
             7      LONG TITLE
             8      General Description:
             9          This bill modifies provisions of the Government Records Access and Management Act
             10      and other provisions relating to government records.
             11      Highlighted Provisions:
             12          This bill:
             13          .    modifies cross references;
             14          .    eliminates codified intent language;
             15          .    provides a cross reference in the Public Records Management Act to identify
             16      legislative exemptions to the act;
             17          .    makes technical and organizational modifications to modernize and clarify
             18      language;
             19          .    modifies definitions;
             20          .    provides that voice mails, instant messages, video chats, and text messages are not
             21      records subject to the act, with some exceptions;
             22          .    modifies provisions defining records that are subject to regulation by the act;
             23          .    clarifies that fee provisions may be subject to approval procedures under the
             24      Budgetary Procedures Act;
             25          .    modifies provisions governing fees and costs related to records requests;
             26          .    modifies language identifying "extraordinary circumstances" related to records
             27      requests;


             28          .    modifies provisions governing shared records procedures and application;
             29          .    modifies provisions and requirements regulating records that must be disclosed;
             30          .    provides that personal and financial information submitted to or received by a
             31      Senate confirmation committee is a private record;
             32          .    provides that personal emails or similar electronic addresses of current or former
             33      government employees or applicants are private records;
             34          .    provides protected status for certain records of the Office of the Utah State Auditor
             35      and Office of Legislative Auditor General;
             36          .    provides that records may be classified as protected if they are prepared in
             37      anticipation of litigation;
             38          .    provides that work product records may be classified as protected if the record
             39      involves anticipated or pending litigation;
             40          .    modifies the protected record status of documents prepared, received, or maintained
             41      by a legislator;
             42          .    modifies the protected record status of communications between legislators and
             43      staff in relation to performance of their official duties;
             44          .    provides that records concerning a governmental entity's strategy may be classified
             45      as protected if the record is prepared for anticipated litigation, rather than only for
             46      pending litigation;
             47          .    provides protected status for internal communications and working papers of the
             48      governor's office and modifies provisions limiting the length of protected status
             49      coverage for certain records of the governor;
             50          .    provides that data and working papers associated with a fiscal note for legislation
             51      are protected until the legislation has passed;
             52          .    provides protected status for personal email addresses and similar electronic
             53      addresses in some situations;
             54          .    prohibits a governmental entity's chief administrative officer, the records
             55      committee, and a court from releasing certain protected records via means of a
             56      balancing test unless it is determined, by a preponderance of the evidence, that the
             57      public interest favoring access to the record outweighs the interest favoring
             58      restriction of access to the record;


             59          .    provides that the Legislature may adopt policies regarding the receipt, processing,
             60      and response to record requests;
             61          .    rewrites and reorganizes the section addressing the act's application to the
             62      Legislature;
             63          .    addresses legislative compliance requirements with Title 63G, Chapter 2, Part 9,
             64      Public Associations; and
             65          .    makes technical changes.
             66      Money Appropriated in this Bill:
             67          None
             68      Other Special Clauses:
             69      This bill S. [provides an immediate effective date.] takes effect on July 1, 2011. .S
             70      Utah Code Sections Affected:
             71      AMENDS:
             72          20A-2-104, as last amended by Laws of Utah 2010, Chapter 197
             73          58-1-301, as last amended by Laws of Utah 2008, Chapter 382
             74          61-1-4, as last amended by Laws of Utah 2009, Chapter 351
             75          61-2f-203, as renumbered and amended by Laws of Utah 2010, Chapter 379
             76          63G-2-103, as last amended by Laws of Utah 2010, Chapter 366
             77          63G-2-203, as last amended by Laws of Utah 2009, Chapter 183
             78          63G-2-204, as last amended by Laws of Utah 2010, Chapter 380
             79          63G-2-206, as last amended by Laws of Utah 2009, Chapter 344
             80          63G-2-301, as last amended by Laws of Utah 2009, Chapter 344
             81          63G-2-302, as last amended by Laws of Utah 2010, Chapters 36 and 379
             82          63G-2-303, as renumbered and amended by Laws of Utah 2008, Chapter 382
             83          63G-2-305, as last amended by Laws of Utah 2010, Chapters 6, 113, and 247
             84          63G-2-401, as renumbered and amended by Laws of Utah 2008, Chapter 382
             85          63G-2-403, as renumbered and amended by Laws of Utah 2008, Chapter 382
             86          63G-2-404, as renumbered and amended by Laws of Utah 2008, Chapter 382
             87          63G-2-703, as renumbered and amended by Laws of Utah 2008, Chapter 382
             88          63G-2-803, as last amended by Laws of Utah 2009, Chapter 44
             89      ENACTS:


             90          63A-12-109, Utah Code Annotated 1953
             91      REPEALS:
             92          63G-2-102, as renumbered and amended by Laws of Utah 2008, Chapter 382
             93     
             94      Be it enacted by the Legislature of the state of Utah:
             95          Section 1. Section 20A-2-104 is amended to read:
             96           20A-2-104. Voter registration form -- Registered voter lists -- Fees for copies.
             97          (1) Every person applying to be registered shall complete a registration form printed in
             98      substantially the following form:
             99      -----------------------------------------------------------------------------------------------------------------
             100     
UTAH ELECTION REGISTRATION FORM

             101      Are you a citizen of the United States of America? Yes No
             102      Will you be 18 years old on or before election day? Yes No
             103      If you checked "no" to either of the above two questions, do not complete this form.
             104      Name of Voter
             105      _________________________________________________________________
             106                      First             Middle          Last
             107      Utah Driver License or Utah Identification Card Number____________________________
             108      Date of Birth ______________________________________________________
             109      Street Address of Principal Place of Residence
             110      ____________________________________________________________________________
             111          City          County          State          Zip Code
             112      Telephone Number (optional) _________________________
             113      Last four digits of Social Security Number ______________________
             114      Last former address at which I was registered to vote (if
             115      known)__________________________
             116      ____________________________________________________________________________
             117          City            County            State         Zip Code
             118      Political Party
             119      (a listing of each registered political party, as defined in Section 20A-8-101 and maintained by


             120      the lieutenant governor under Section 67-1a-2 , with each party's name preceded by a checkbox)
             121      .Unaffiliated (no political party preference) .Other (Please specify)___________________
             122          I do swear (or affirm), subject to penalty of law for false statements, that the
             123      information contained in this form is true, and that I am a citizen of the United States and a
             124      resident of the state of Utah, residing at the above address. I will be at least 18 years old and
             125      will have resided in Utah for 30 days immediately before the next election. I am not a
             126      convicted felon currently incarcerated for commission of a felony.
             127          Signed and sworn
             128          __________________________________________________________
             129                          Voter's Signature
             130          _______________(month/day/year).
             131     
CITIZENSHIP AFFIDAVIT

             132      Name:
             133      Name at birth, if different:
             134      Place of birth:
             135      Date of birth:
             136      Date and place of naturalization (if applicable):
             137          I hereby swear and affirm, under penalties for voting fraud set forth below, that I am a
             138      citizen and that to the best of my knowledge and belief the information above is true and
             139      correct.
             140      ____________________________
             141      Signature of Applicant
             142          In accordance with Section 20A-2-401 , the penalty for willfully causing, procuring, or
             143      allowing yourself to be registered to vote if you know you are not entitled to register to vote is
             144      up to one year in jail and a fine of up to $2,500.
             145      NOTICE: IN ORDER TO BE ALLOWED TO VOTE, YOU MUST PRESENT VALID
             146      VOTER IDENTIFICATION TO THE POLL WORKER BEFORE VOTING, WHICH MUST
             147      BE A VALID FORM OF PHOTO IDENTIFICATION THAT SHOWS YOUR NAME AND
             148      PHOTOGRAPH; OR
             149      TWO DIFFERENT FORMS OF IDENTIFICATION THAT SHOW YOUR NAME AND
             150      CURRENT ADDRESS.


             151      FOR OFFICIAL USE ONLY
             152                              Type of I.D. ____________________________
             153                              Voting Precinct _________________________
             154                              Voting I.D. Number _____________________
             155      -------------------------------------------------------------------------------------------------------------------
             156          (2) (a) Except as provided under Subsection (2)(b), the county clerk shall retain a copy
             157      of each voter registration form in a permanent countywide alphabetical file, which may be
             158      electronic or some other recognized system.
             159          (b) The county clerk may transfer a superceded voter registration form to the Division
             160      of Archives and Records Service created under Section 63A-12-101 .
             161          (3) (a) Each county clerk shall retain lists of currently registered voters.
             162          (b) The lieutenant governor shall maintain a list of registered voters in electronic form.
             163          (c) If there are any discrepancies between the two lists, the county clerk's list is the
             164      official list.
             165          (d) The lieutenant governor and the county clerks may charge the fees established
             166      under the authority of [Subsection] Section 63G-2-203 [(10)] to individuals who wish to obtain
             167      a copy of the list of registered voters.
             168          (4) When political parties not listed on the voter registration form qualify as registered
             169      political parties under Title 20A, Chapter 8, Political Party Formation and Procedures, the
             170      lieutenant governor shall inform the county clerks about the name of the new political party
             171      and direct the county clerks to ensure that the voter registration form is modified to include that
             172      political party.
             173          (5) Upon receipt of a voter registration form from an applicant, the county clerk or the
             174      clerk's designee shall:
             175          (a) review each voter registration form for completeness and accuracy; and
             176          (b) if the county clerk believes, based upon a review of the form, that a person may be
             177      seeking to register to vote who is not legally entitled to register to vote, refer the form to the
             178      county attorney for investigation and possible prosecution.
             179          Section 2. Section 58-1-301 is amended to read:
             180           58-1-301. License application -- Licensing procedure.
             181          (1) (a) Each license applicant shall apply to the division in writing upon forms


             182      available from the division. Each completed application shall contain documentation of the
             183      particular qualifications required of the applicant, shall include the applicant's Social Security
             184      number, shall be verified by the applicant, and shall be accompanied by the appropriate fees.
             185          (b) An applicant's Social Security number is a private record under [Subsection
             186      63G-2-302 (1)(h)] Section 63G-2-302 .
             187          (2) (a) A license shall be issued to an applicant who submits a complete application if
             188      the division determines that the applicant meets the qualifications of licensure.
             189          (b) A written notice of additional proceedings shall be provided to an applicant who
             190      submits a complete application, but who has been, is, or will be placed under investigation by
             191      the division for conduct directly bearing upon the applicant's qualifications for licensure, if the
             192      outcome of additional proceedings is required to determine the division's response to the
             193      application.
             194          (c) A written notice of denial of licensure shall be provided to an applicant who
             195      submits a complete application if the division determines that the applicant does not meet the
             196      qualifications of licensure.
             197          (d) A written notice of incomplete application and conditional denial of licensure shall
             198      be provided to an applicant who submits an incomplete application. This notice shall advise
             199      the applicant that the application is incomplete and that the application is denied, unless the
             200      applicant corrects the deficiencies within the time period specified in the notice and otherwise
             201      meets all qualifications for licensure.
             202          (3) Before any person is issued a license under this title, all requirements for that
             203      license as established under this title and by rule shall be met.
             204          (4) If all requirements are met for the specific license, the division shall issue the
             205      license.
             206          Section 3. Section 61-1-4 is amended to read:
             207           61-1-4. Licensing and notice filing procedure.
             208          (1) (a) A broker-dealer, agent, investment adviser, or investment adviser representative
             209      shall obtain an initial or renewal license by filing with the division or its designee an
             210      application together with a consent to service of process under Section 61-1-26 .
             211          (b) (i) The application shall contain the applicant's Social Security number and
             212      whatever information the division by rule requires concerning such matters as:


             213          (A) the applicant's form and place of organization;
             214          (B) the applicant's proposed method of doing business;
             215          (C) (I) the qualifications and business history of the applicant; and
             216          (II) in the case of a broker-dealer or investment adviser, the qualifications and business
             217      history of any partner, officer, or director, any person occupying a similar status or performing
             218      similar functions, or any person directly or indirectly controlling the broker-dealer or
             219      investment adviser;
             220          (D) whether the applicant has been subject to:
             221          (I) an injunction, administrative order, or misdemeanor conviction involving a security
             222      or any aspect of the securities business; or
             223          (II) a felony conviction; and
             224          (E) the applicant's financial condition and history.
             225          (ii) An applicant's Social Security number is a private record under [Subsection
             226      63G-2-302 (1)(h)] Section 63G-2-302 .
             227          (c) The division may, by rule or order, require an applicant for an initial license to
             228      publish an announcement of the application in one or more specified newspapers published in
             229      this state.
             230          (d) A license or notice filing of a broker-dealer, agent, investment adviser, or
             231      investment adviser representative expires on December 31 of each year.
             232          (e) (i) If no denial order is in effect and no proceeding is pending under Section 61-1-6 ,
             233      a license becomes effective at noon of the 30th day after an application is filed.
             234          (ii) The division may by rule or order specify an earlier effective date and may by order
             235      defer the effective date until noon of the 30th day after the filing of any amendment.
             236          (iii) Licensing of a broker-dealer automatically constitutes licensing of only one
             237      partner, officer, director, or a person occupying a similar status or performing similar functions
             238      as a licensed agent of the broker-dealer.
             239          (iv) Licensing of an investment adviser automatically constitutes licensing of only one
             240      partner, officer, director, or a person occupying a similar status or performing similar functions.
             241          (v) (A) For purposes of the activities of a licensee in this state, during the time period
             242      that a broker-dealer or investment adviser is licensed in this state:
             243          (I) the broker-dealer shall maintain a principal; and


             244          (II) the investment adviser shall maintain a designated official.
             245          (B) The division may by rule made in accordance with Title 63G, Chapter 3, Utah
             246      Administrative Rulemaking Act, provide a process for a person to identify for the division:
             247          (I) a principal or designated official at the time a license is issued; and
             248          (II) a different principal or designated official if:
             249          (Aa) a broker-dealer changes its principal; or
             250          (Bb) an investment adviser changes its designated official.
             251          (C) A principal or designated official identified in Subsection (1)(e)(v)(A) is not
             252      required to be separately licensed with the division.
             253          (2) Except with respect to a federal covered adviser whose only clients are those
             254      described in Subsection 61-1-3 (3)(b) or (c), a federal covered adviser shall file with the
             255      division, before acting as a federal covered adviser in this state, a notice filing consisting of the
             256      documents filed with the Securities and Exchange Commission as the division by rule or order
             257      may require.
             258          (3) (a) An applicant for an initial or renewal license as a broker-dealer or agent shall
             259      pay a reasonable filing fee as determined under Section 61-1-18.4 .
             260          (b) An applicant for an initial or renewal license as an investment adviser or
             261      investment adviser representative who is subject to licensing under this chapter shall pay a
             262      reasonable filing fee as determined under Section 61-1-18.4 .
             263          (c) A person acting as a federal covered adviser in this state shall pay an initial and
             264      renewal notice filing fee as determined under Section 61-1-18.4 .
             265          (d) If the license or renewal is not granted or the application is withdrawn, the division
             266      shall retain the fee.
             267          (4) A licensed broker-dealer or investment adviser may file an application for licensing
             268      of a successor for the unexpired portion of the year. There shall be no filing fee.
             269          (5) The division may by rule or order:
             270          (a) require a minimum capital for a licensed broker-dealer, subject to the limitations of
             271      Section 15 of the Securities Exchange Act of 1934; and
             272          (b) establish minimum financial requirements for an investment adviser:
             273          (i) subject to the limitations of Section 222 of the Investment Advisers Act of 1940;
             274      and


             275          (ii) which may include different requirements for an investment adviser who maintains
             276      custody of or has discretionary authority over client funds or securities and an investment
             277      adviser who does not.
             278          (6) (a) The division may by rule or order require a licensed broker-dealer or investment
             279      adviser who has custody of or discretionary authority over client funds or securities to post one
             280      or more bonds in amounts and under conditions as the division may prescribe, subject to the
             281      limitations of Section 15 of the Securities Exchange Act of 1934 for a broker-dealer, and
             282      Section 222 of the Investment Advisers Act of 1940 for an investment adviser.
             283          (b) An appropriate deposit of cash or securities may be accepted in lieu of a required
             284      bond.
             285          (c) A bond may not be required of a licensee whose net capital, or in the case of an
             286      investment adviser whose minimum financial requirements, which may be defined by rule,
             287      exceeds the amounts required by the division.
             288          (d) A bond shall provide for suit on the bond by a person who has a cause of action
             289      under Section 61-1-22 and, if the division by rule or order requires, by any person who has a
             290      cause of action not arising under this chapter.
             291          (e) A bond shall provide that a suit may not be maintained to enforce liability on the
             292      bond unless brought before the earlier of:
             293          (i) the expiration of five years after the act or transaction constituting the violation; or
             294          (ii) the expiration of two years after the discovery by the plaintiff of the facts
             295      constituting the violation.
             296          Section 4. Section 61-2f-203 is amended to read:
             297           61-2f-203. Licensing requirements.
             298          (1) (a) Except as provided in Subsection (5), the commission shall determine the
             299      qualifications and requirements of an applicant for:
             300          (i) a principal broker license;
             301          (ii) an associate broker license; or
             302          (iii) a sales agent license.
             303          (b) The division, with the concurrence of the commission, shall require and pass upon
             304      proof necessary to determine the honesty, integrity, truthfulness, reputation, and competency of
             305      each applicant for an initial license or for renewal of an existing license.


             306          (c) (i) The division, with the concurrence of the commission, shall require an applicant
             307      for:
             308          (A) a sales agent license to complete an approved educational program consisting of
             309      the number of hours designated by rule made by the commission with the concurrence of the
             310      division, except that the rule may not require less than 120 hours; and
             311          (B) an associate broker or a principal broker license to complete an approved
             312      educational program consisting of the number of hours designated by rule made by the
             313      commission with the concurrence of the division, except that the rule may not require less than
             314      120 hours.
             315          (ii) An hour required by this section means 50 minutes of instruction in each 60
             316      minutes.
             317          (iii) The maximum number of program hours available to an individual is eight hours
             318      per day.
             319          (d) The division, with the concurrence of the commission, shall require the applicant to
             320      pass an examination approved by the commission covering:
             321          (i) the fundamentals of:
             322          (A) the English language;
             323          (B) arithmetic;
             324          (C) bookkeeping; and
             325          (D) real estate principles and practices;
             326          (ii) the provisions of this chapter;
             327          (iii) the rules established by the commission; and
             328          (iv) any other aspect of Utah real estate license law considered appropriate.
             329          (e) (i) Three years' full-time experience as a sales agent or its equivalent is required
             330      before an applicant may apply for, and secure a principal broker or associate broker license in
             331      this state.
             332          (ii) The commission shall establish by rule, made in accordance with Title 63G,
             333      Chapter 3, Utah Administrative Rulemaking Act, the criteria by which the commission will
             334      accept experience or special education in similar fields of business in lieu of the three years'
             335      experience.
             336          (2) (a) The division, with the concurrence of the commission, may require an applicant


             337      to furnish a sworn statement setting forth evidence satisfactory to the division of the applicant's
             338      reputation and competency as set forth by rule.
             339          (b) The division shall require an applicant to provide the applicant's Social Security
             340      number, which is a private record under [Subsection 63G-2-302 (1)(h)] Section 63G-2-302 .
             341          (3) (a) An individual who is not a resident of this state may be licensed in this state if
             342      the person complies with all the provisions of this chapter.
             343          (b) An individual who is not a resident of this state may be licensed as an associate
             344      broker or sales agent in this state by:
             345          (i) complying with all the provisions of this chapter; and
             346          (ii) being employed or engaged as an independent contractor by or on behalf of a
             347      principal broker who is licensed in this state, regardless of whether the principal broker is a
             348      resident of this state.
             349          (4) (a) Except as provided in Subsection 61-2f-204 (1)(e)(vi), the division and
             350      commission shall treat an application to be relicensed of an applicant whose real estate license
             351      is revoked as an original application.
             352          (b) In the case of an applicant for a new license as a principal broker or associate
             353      broker, the applicant is not entitled to credit for experience gained before the revocation of a
             354      real estate license.
             355          (5) (a) Notwithstanding Subsection (1), the commission may delegate to the division
             356      the authority to:
             357          (i) review a class or category of applications for initial or renewed licenses;
             358          (ii) determine whether an applicant meets the licensing criteria in Subsection (1); and
             359          (iii) approve or deny a license application without concurrence by the commission.
             360          (b) (i) If the commission delegates to the division the authority to approve or deny an
             361      application without concurrence by the commission and the division denies an application for
             362      licensure, the applicant who is denied licensure may petition the commission for review of the
             363      denial of licensure.
             364          (ii) An applicant who is denied licensure pursuant to this Subsection (5) may seek
             365      agency review by the executive director only after the commission has reviewed the division's
             366      denial of the applicant's application.
             367          Section 5. Section 63A-12-109 is enacted to read:


             368          63A-12-109. Applicability of chapter.
             369          This chapter, with the exception of Sections 63A-12-102 and 63A-12-106 , does not
             370      apply to the legislative branch of state government.
             371          Section 6. Section 63G-2-103 is amended to read:
             372           63G-2-103. Definitions.
             373          As used in this chapter:
             374          (1) "Audit" means:
             375          (a) a systematic examination of financial, management, program, and related records
             376      for the purpose of determining the fair presentation of financial statements, adequacy of
             377      internal controls, or compliance with laws and regulations; or
             378          (b) a systematic examination of program procedures and operations for the purpose of
             379      determining their effectiveness, economy, efficiency, and compliance with statutes and
             380      regulations.
             381          (2) "Chronological logs" mean the regular and customary summary records of law
             382      enforcement agencies and other public safety agencies that show:
             383          (a) the time and general nature of police, fire, and paramedic calls made to the agency;
             384      and
             385          (b) any arrests or jail bookings made by the agency.
             386          (3) "Classification," "classify," and their derivative forms mean determining whether a
             387      record series, record, or information within a record is public, private, controlled, protected, or
             388      exempt from disclosure under Subsection 63G-2-201 (3)(b).
             389          (4) (a) "Computer program" means:
             390          (i) a series of instructions or statements that permit the functioning of a computer
             391      system in a manner designed to provide storage, retrieval, and manipulation of data from the
             392      computer system; and
             393          (ii) any associated documentation and source material that explain how to operate the
             394      computer program.
             395          (b) "Computer program" does not mean:
             396          (i) the original data, including numbers, text, voice, graphics, and images;
             397          (ii) analysis, compilation, and other manipulated forms of the original data produced by
             398      use of the program; or


             399          (iii) the mathematical or statistical formulas, excluding the underlying mathematical
             400      algorithms contained in the program, that would be used if the manipulated forms of the
             401      original data were to be produced manually.
             402          (5) (a) "Contractor" means:
             403          (i) any person who contracts with a governmental entity to provide goods or services
             404      directly to a governmental entity; or
             405          (ii) any private, nonprofit organization that receives funds from a governmental entity.
             406          (b) "Contractor" does not mean a private provider.
             407          (6) "Controlled record" means a record containing data on individuals that is
             408      [controlled as provided by] classified as "controlled" under Section 63G-2-304 .
             409          (7) "Designation," "designate," and their derivative forms mean indicating, based on a
             410      governmental entity's familiarity with a record series or based on a governmental entity's
             411      review of a reasonable sample of a record series, the primary classification that a majority of
             412      records in a record series would be given if classified and the classification that other records
             413      typically present in the record series would be given if classified.
             414          (8) "Elected official" means each person elected to a state office, county office,
             415      municipal office, school board or school district office, local district office, or special service
             416      district office, but does not include judges.
             417          (9) "Explosive" means a chemical compound, device, or mixture:
             418          (a) commonly used or intended for the purpose of producing an explosion; and
             419          (b) that contains oxidizing or combustive units or other ingredients in proportions,
             420      quantities, or packing so that:
             421          (i) an ignition by fire, friction, concussion, percussion, or detonator of any part of the
             422      compound or mixture may cause a sudden generation of highly heated gases; and
             423          (ii) the resultant gaseous pressures are capable of:
             424          (A) producing destructive effects on contiguous objects; or
             425          (B) causing death or serious bodily injury.
             426          (10) "Government audit agency" means any governmental entity that conducts an audit.
             427          (11) (a) "Governmental entity" means:
             428          (i) executive department agencies of the state, the offices of the governor, lieutenant
             429      governor, state auditor, attorney general, and state treasurer, the Board of Pardons and Parole,


             430      the Board of Examiners, the National Guard, the Career Service Review Board, the State Board
             431      of Education, the State Board of Regents, and the State Archives;
             432          (ii) the Senate, House of Representatives, Legislative Printing Office, Office of the
             433      Legislative Auditor General, Office of the Legislative Fiscal Analyst, Office of Legislative
             434      Research and General Counsel, [the Legislature, and legislative committees, except any
             435      political party, group, caucus, or rules or sifting committee of the Legislature] a legislative
             436      committee, a legislative task force, or a legislative commission;
             437          (iii) courts, the Judicial Council, the Office of the Court Administrator, and similar
             438      administrative units in the judicial branch;
             439          (iv) any state-funded institution of higher education or public education; or
             440          (v) any political subdivision of the state, [but, if a political subdivision has adopted an
             441      ordinance or a policy relating to information practices pursuant to Section 63G-2-701 , this
             442      chapter shall apply to the political subdivision to the extent specified in Section 63G-2-701 or
             443      as specified in any other section of this chapter that specifically refers to political subdivisions]
             444      except for the exclusions specifically provided in Section 63G-2-701 .
             445          (b) "Governmental entity" also means [every] each office, agency, board, bureau,
             446      committee, department, advisory board, or commission of an entity listed in Subsection (11)(a)
             447      that is funded or established by the government to carry out the public's business.
             448          (c) "Governmental entity" does not mean:
             449          (i) a political party, group, or caucus; or
             450          (ii) a rules or sifting committee of the Legislature.
             451          (12) "Gross compensation" means every form of remuneration payable for a given
             452      period to an individual for services provided including salaries, commissions, vacation pay,
             453      severance pay, bonuses, and any board, rent, housing, lodging, payments in kind, and any
             454      similar benefit received from the individual's employer.
             455          (13) "Individual" means a human being.
             456          (14) (a) "Initial contact report" means an initial written or recorded report, however
             457      titled, prepared by peace officers engaged in public patrol or response duties describing official
             458      actions initially taken in response to either a public complaint about or the discovery of an
             459      apparent violation of law, which [report] may [describe] include:
             460          (i) the date, time, location, and nature of the complaint, the incident, or offense;


             461          (ii) names of victims;
             462          (iii) the nature or general scope of the agency's initial actions taken in response to the
             463      incident;
             464          (iv) the general nature of any injuries or estimate of damages sustained in the incident;
             465          (v) the name, address, and other identifying information about any person arrested or
             466      charged in connection with the incident; or
             467          (vi) the identity of the public safety personnel, except undercover personnel, or
             468      prosecuting attorney involved in responding to the initial incident.
             469          (b) [Initial] Subject to Subsection (14)(c), "initial contact [reports do not include]
             470      report" does not include follow-up or investigative reports prepared after the initial contact
             471      report. [However, if the information specified in Subsection (14)(a) appears in follow-up or
             472      investigative reports, it may only be treated confidentially if it is private, controlled, protected,
             473      or exempt from disclosure under Subsection 63G-2-201 (3)(b).]
             474          (c) "Initial contact report" includes information specified in Subsections (14)(a)(i)
             475      through (vi) if the information appears in a follow-up or investigative report unless the
             476      information is private, controlled, protected, or exempt from disclosure under Subsection
             477      63G-2-201 (3)(b).
             478          (15) ["Legislative body" means the Legislature.] "Legislative staff employee" means an
             479      employee of the Senate, House of Representatives, Legislative Printing Office, Office of
             480      Legislative Auditor General, Office of Legislative Fiscal Analyst, or Office of Legislative
             481      Research and General Counsel.
             482          (16) (a) "Legislature" means the Senate, House of Representatives, Legislative Printing
             483      Office, Office of Legislative Auditor General, Office of Legislative Fiscal Analyst, Office of
             484      Legislative Research and General Counsel, a legislative committee, a legislative task force, a
             485      legislative commission, or any other office or subdivision of the legislative branch of state
             486      government.
             487          (b) For purposes of regulation by this chapter, "Legislature" does not include:
             488          (i) a political party, group, or caucus; or
             489          (ii) a rules or sifting committee of the Legislature.
             490          [(16)] (17) "Notice of compliance" means a statement confirming that a governmental
             491      entity has complied with a records committee order.


             492          [(17)] (18) "Person" means:
             493          (a) an individual;
             494          (b) a nonprofit or profit corporation;
             495          (c) a partnership;
             496          (d) a sole proprietorship;
             497          (e) any other type of business organization; or
             498          (f) any combination of Subsections (18)(a) through (e) acting in concert with one
             499      another.
             500          [(18)] (19) "Private provider" means any person who contracts with a governmental
             501      entity to provide services directly to the public.
             502          [(19)] (20) "Private record" means a record containing data on individuals that is
             503      classified as "private" [as provided by] under Section 63G-2-302 .
             504          [(20)] (21) "Protected record" means a record that is classified as "protected" [as
             505      provided by] under Section 63G-2-305 .
             506          [(21)] (22) "Public record" means a record that is not private, controlled, or protected
             507      and that is not exempt from disclosure as provided in Subsection 63G-2-201 (3)(b).
             508          [(22)] (23) (a) "Record" means a book, letter, document, paper, map, plan, photograph,
             509      film, card, tape, recording, electronic data, or other documentary material regardless of physical
             510      form or characteristics:
             511          (i) that is prepared, owned, received, or retained by a governmental entity or political
             512      subdivision; and
             513          (ii) where all of the information in the original is readily reproducible by photocopy or
             514      other mechanical or electronic means.
             515          (b) "Record" does not mean:
             516          [(i) a personal note or personal communication]
             517          (i) material in the following format:
             518          (A) a voice mail message, or an electronic reproduction or textual representation of a
             519      voice mail message;
             520          (B) an instant message, or a similar document, other than an email, that is
             521      electronically exchanged in the manner of a contemporaneous conversation, unless the
             522      exchange is an electronic meeting as governed by Section 52-4-207 ;


             523          (C) a video chat, or similar transmission, whether or not the chat or transmission is
             524      saved in a retrievable form, that is electronically transmitted and has the form or content of a
             525      contemporaneous conversation, unless the video chat or transmission is an electronic meeting
             526      as governed by Section 52-4-207 ; or
             527          (D) a text message, or similar text-based document, other than an email, that is
             528      electronically exchanged by means of a phone number;
             529          (ii) a note prepared by an employee or officer of a governmental entity for the
             530      employee's or officer's own use or reference;
             531          (iii) an oral, written, or video communication prepared or received by an employee or
             532      officer of a governmental entity [in the] in a capacity other than the employee's or officer's
             533      [private capacity] official governmental capacity;
             534          [(ii)] (iv) a [temporary] draft or similar material prepared for the originator's [personal]
             535      use or prepared by the originator for the [personal] use of an individual for whom the originator
             536      is working;
             537          [(iii)] (v) material that is legally owned by an individual [in the individual's private
             538      capacity] and unrelated to the individual's official governmental duties;
             539          [(iv)] (vi) material to which access is limited by the laws of copyright or patent unless
             540      the copyright or patent is owned by a governmental entity or political subdivision;
             541          [(v)] (vii) proprietary software;
             542          [(vi)] (viii) junk mail or a commercial publication received by a governmental entity or
             543      an official or employee of a governmental entity;
             544          [(vii)] (ix) a book that is cataloged, indexed, or inventoried and contained in the
             545      collections of a library open to the public;
             546          [(viii)] (x) material that is cataloged, indexed, or inventoried and contained in the
             547      collections of a library open to the public, regardless of physical form or characteristics of the
             548      material;
             549          [(ix)] (xi) a daily calendar [or other personal note] prepared by the originator for the
             550      originator's [personal] use or for the [personal] use of an individual for whom the originator is
             551      working;
             552          [(x)] (xii) a computer program that is developed or purchased by or for any
             553      governmental entity for its own use;


             554          [(xi)] (xiii) a note or internal memorandum prepared as part of the deliberative process
             555      by:
             556          (A) a member of the judiciary;
             557          (B) an administrative law judge;
             558          (C) a member of the Board of Pardons and Parole; or
             559          (D) a member of [any other body] a governmental entity charged by law with
             560      performing a quasi-judicial function;
             561          [(xii)] (xiv) a telephone number or similar code used to access a mobile
             562      communication device that is used by an employee or officer of a governmental entity,
             563      provided that the employee or officer of the governmental entity has designated at least one
             564      business telephone number that is a public record as provided in Section 63G-2-301 ;
             565          [(xiii)] (xv) information provided by the Public Employees' Benefit and Insurance
             566      Program, created in Section 49-20-103 , to a county to enable the county to calculate the
             567      amount to be paid to a health care provider under Subsection 17-50-319 (2)(e)(ii); or
             568          [(xiv)] (xvi) information that an owner of unimproved property provides to a local
             569      entity as provided in Section 11-42-205 .
             570          [(23)] (24) "Record series" means a group of records that may be treated as a unit for
             571      purposes of designation, description, management, or disposition.
             572          [(24)] (25) "Records committee" means the State Records Committee created in
             573      Section 63G-2-501 .
             574          [(25)] (26) "Records officer" means the individual appointed by the chief
             575      administrative officer of each governmental entity[,] or [the] political subdivision to work with
             576      State Archives in the care, maintenance, scheduling, designation, classification, disposal, and
             577      preservation of records.
             578          [(26)] (27) "Schedule," "scheduling," and their derivative forms mean the process of
             579      specifying the length of time each record series should be retained by a governmental entity for
             580      administrative, legal, fiscal, or historical purposes and when each record series should be
             581      transferred to the state archives or destroyed.
             582          [(27)] (28) "Sponsored research" means research, training, and other sponsored
             583      activities as defined by the federal Executive Office of the President, Office of Management
             584      and Budget that is:


             585          (a) conducted[: (i)] by an institution within the state system of higher education defined
             586      in Section 53B-1-102 [; and (ii)] through an office responsible for sponsored projects or
             587      programs; and
             588          (b) funded or otherwise supported by [an external]:
             589          (i) an external person that is not created or controlled by the institution within the state
             590      system of higher education; or
             591          (ii) an external federal, state, or local governmental entity.
             592          [(28)] (29) "State archives" means the Division of Archives and Records Service
             593      created in Section 63A-12-101 .
             594          [(29)] (30) "State archivist" means the director of the state archives.
             595          [(30)] (31) "Summary data" means statistical records and compilations that contain
             596      data derived from private, controlled, or protected information but that do not disclose private,
             597      controlled, or protected information.
             598          (32) "Technical assistance" means the assistance of information technology experts,
             599      computer technicians, computer programmers, information technology staff members, or
             600      similarly qualified individuals.
             601          Section 7. Section 63G-2-203 is amended to read:
             602           63G-2-203. Fees -- Standard fee -- Establishment of fees -- Additional costs.
             603          (1) (a) A governmental entity may charge a reasonable fee for processing requests for a
             604      record under this chapter in an amount sufficient to cover the governmental entity's actual cost
             605      of providing a record[. This fee shall be approved by], including costs of overhead and
             606      administration.
             607          (b) (i) For a governmental entity with fees approved by the Legislature, the
             608      governmental entity's executive officer[.]shall approve each fee and the governmental entity
             609      shall establish each fee according to the requirements of Section 63J-1-504 .
             610          (ii) For a political subdivision of the state, the legislative body of the political
             611      subdivision shall establish each fee by ordinance or a written formal policy.
             612          (iii) For the judiciary, the Judicial Council shall establish each fee by rule.
             613          (iv) Notwithstanding Subsections (1)(b)(i) and (ii), the lieutenant governor shall, after
             614      consulting with the county clerks, establish uniform fees for requests for voter registration and
             615      voter history records according to the procedures and requirements of Section 63J-1-504 .


             616          (2) (a) [When a governmental entity compiles] In addition to the fees established under
             617      Subsection (1), a governmental entity may charge the cost of each of the following services
             618      performed in relation to a record request:
             619          (i) the reasonable cost for copies, duplication, or transmission of records in response to
             620      the record request;
             621          (ii) for a record request that requests or requires a record in a form other than that
             622      normally maintained by the governmental entity, [the actual costs under this section may
             623      include the following: (i)] the actual cost of [staff time] labor for compiling, formatting,
             624      manipulating, packaging, summarizing, or tailoring the record either into an organization or
             625      media to meet the person's request;
             626          [(ii)] (iii) for a record request that necessitates the review of a large number of records,
             627      the actual cost of [staff time] labor for search, retrieval, and [other direct administrative costs
             628      for complying with a request] organization or classification of the records;
             629          (iv) for a record request that requires production of records, or a record series
             630      containing a substantial number of records, the actual cost of labor for review, organization,
             631      and classification of the records;
             632          (v) for a record request that necessitates segregation of information or extensive editing
             633      or redacting, the actual cost of labor for review, segregation, editing, and redacting of the
             634      records;
             635          (vi) for a records request that requires legal review in order to process or respond to the
             636      request, or to classify records, the actual cost of labor for legal review and recommendations
             637      required in relation to the request; and
             638          [(iii) in the case of fees for a record that is the result of computer output other than
             639      word processing, the actual incremental cost of providing the electronic services and products
             640      together with a reasonable portion of the costs associated with formatting or interfacing the
             641      information for particular users, and the administrative costs as set forth in Subsections
             642      (2)(a)(i) and (ii).]
             643          (vii) for a record request that necessitates technical assistance or other professional
             644      services in order to locate, search, retrieve, organize, review, reproduce, or classify records in
             645      response to the request, the actual cost of labor to perform the technical assistance or other
             646      professional services.


             647          (b) [An hourly charge] In calculating the actual cost of labor charged under Subsection
             648      (2)(a) [may not exceed the salary of the lowest paid employee who, in the discretion of the
             649      custodian of records, has the necessary skill and training to perform the request.], a
             650      governmental entity:
             651          (i) shall, for a service performed by an employee of the governmental entity, charge the
             652      actual hourly pay rate of each employee performing a service in response to the request H. , or the
             652a      actual hourly pay rate of the lowest paid employee available to perform the service who, in the
             652b      discretion of the custodian of records, has the job classification and training necessary to
             652c      perform the service, whichever is lower .H ;
             653          (ii) shall, for a service performed by a person who is not an employee of the
             654      governmental entity, charge the actual rate charged to the governmental entity for each service
             655      performed in response to the request H. , provided that the service provider certifies that the
             655a      rates charged are not higher than the actual hourly pay rate of the lowest paid person having
             655b      the job classification and training necessary to perform the service .H ; and
             656          (iii) may not include the first quarter hour of time required to perform the service.
             657          (c) When assessing an additional cost under Subsection (2)(a), a governmental entity
             658      shall:
             659          (i) document the actual cost of labor in a manner that clearly identifies the hours and
             660      rate applied to each service and the actual cost of third party services charged to the
             661      governmental entity; and
             662          (ii) provide the documentation to each requestor that is being assessed an additional
             663      cost for services in support of the additional cost assessed.
             664          [(c) Notwithstanding Subsections (2)(a) and (b), no charge may be made for the first
             665      quarter hour of staff time.]
             666          [(3) (a) Fees shall be established as provided in this Subsection (3).]
             667          [(b) A governmental entity with fees established by the Legislature:]
             668          [(i) shall establish the fees defined in Subsection (2), or other actual costs associated
             669      with this section through the budget process; and]
             670          [(ii) may use the procedures of Section 63J-1-504 to set fees until the Legislature
             671      establishes fees through the budget process.]
             672          [(c) Political subdivisions shall establish fees by ordinance or written formal policy
             673      adopted by the governing body.]
             674          [(d) The judiciary shall establish fees by rules of the judicial council.]
             675          [(4)] (3) A governmental entity may choose to fulfill a record request without [charge
             676      and is encouraged to do so when] a fee or cost assessment, or for a reduced fee or cost
             677      assessment if it determines [that]:


             678          (a) that waiving or reducing the fee or cost assessment is an appropriate use of taxpayer
             679      funds and resources; and
             680          (b) that:
             681          [(a)] (i) releasing the record primarily benefits the public rather than a person;
             682          [(b)] (ii) the individual requesting the record is the subject of the record, or an
             683      individual specified in Subsection 63G-2-202 (1) or (2); or
             684          [(c)] (iii) the requester's legal rights are directly implicated by the information in the
             685      record, and the requester is impecunious.
             686          [(5)] (4) A governmental entity may not charge a fee or assess a cost for:
             687          (a) reviewing [a record] request for a governmental entity to determine whether [it] a
             688      single, specifically identified record is subject to disclosure[, except as permitted by Subsection
             689      (2)(a)(ii)] unless searching for, retrieving, reproducing, or classifying the record requires efforts
             690      as described in Subsection (2)(a); or
             691          (b) inspecting a readily accessible public record.
             692          [(6)] (5) (a) A person who believes that there has been an [unreasonable] abuse of
             693      discretion in the denial of a fee or cost waiver under [Subsection (4)] this section may appeal
             694      the denial in the same manner as a person appeals when inspection of a public record is denied
             695      under Section 63G-2-205 .
             696          (b) The adjudicative body hearing the appeal has the same authority when a fee or cost
             697      waiver or reduction is denied as it has when the inspection of a public record is denied.
             698          [(7) (a) All] (6) The governmental entity that receives fees [received] or costs under
             699      this section [by a governmental entity subject to Subsection (3)(b) shall be retained by the
             700      governmental entity] shall retain the fees as a dedicated credit[. (b) Those funds shall be used
             701      to recover the actual] in order to reimburse the governmental entity for the cost and expenses
             702      incurred by the governmental entity in providing the requested record or record series.
             703          [(8)] (7) (a) A governmental entity may require payment of past fees or costs and future
             704      estimated fees or costs before beginning to process a request if:
             705          (i) fees or costs are expected to exceed $50; or
             706          (ii) the requester has not paid fees or costs from previous requests.
             707          (b) [Any] The governmental entity shall return any prepaid amount [in excess of fees
             708      due shall be returned] that exceeds the actual fees and costs due to the requester.


             709          [(9)] (8) This section does not alter, repeal, or reduce fees established by other statutes
             710      or legislative acts.
             711          [(10) (a) Notwithstanding Subsection (3)(c), fees for voter registration records shall be
             712      set as provided in this Subsection (10).]
             713          [(b) The lieutenant governor shall:]
             714          [(i) after consultation with county clerks, establish uniform fees for voter registration
             715      and voter history records that meet the requirements of this section; and]
             716          [(ii) obtain legislative approval of those fees by following the procedures and
             717      requirements of Section 63J-1-504 .]
             718          Section 8. Section 63G-2-204 is amended to read:
             719           63G-2-204. Requests -- Time limit for response and extraordinary circumstances.
             720          (1) A person making a request for a record shall furnish the governmental entity with a
             721      written request containing:
             722          (a) the person's name, mailing address, and daytime telephone number, if available;
             723      and
             724          (b) a description of the record requested that identifies the record with reasonable
             725      specificity.
             726          (2) (a) Subject to Subsection (2)(b), a person making a request for a record shall submit
             727      the request to the governmental entity that prepares, owns, or retains the record.
             728          (b) In response to a request for a record, a governmental entity may not provide a
             729      record that it has received under Section 63G-2-206 as a shared record if the record was shared
             730      for the purpose of auditing, if the governmental entity is authorized by state statute to conduct
             731      an audit.
             732          (c) If a governmental entity is prohibited from providing a record under Subsection
             733      (2)(b), it shall:
             734          (i) deny the records request; and
             735          (ii) inform the person making the request that records requests must be submitted to the
             736      governmental entity that prepares, owns, or retains the record.
             737          (d) A governmental entity may make rules in accordance with Title 63G, Chapter 3,
             738      Utah Administrative Rulemaking Act, specifying where and to whom requests for access shall
             739      be directed.


             740          (3) After receiving a request for a record, a governmental entity shall:
             741          (a) review each request that seeks an expedited response and notify, within five
             742      business days after receiving the request, each requester that has not demonstrated that their
             743      record request benefits the public rather than the person that their response will not be
             744      expedited; and
             745          (b) as soon as reasonably possible, but no later than 10 business days after receiving a
             746      written request, or five business days after receiving a written request if the requester
             747      demonstrates that expedited response to the record request benefits the public rather than the
             748      person:
             749          (i) approve the request and provide a copy of the record;
             750          (ii) deny the request in accordance with the procedures and requirements of Section
             751      63G-2-205 ;
             752          (iii) notify the requester that it does not maintain the record requested and provide, if
             753      known, the name and address of the governmental entity that does maintain the record; or
             754          (iv) notify the requester that because of one of the extraordinary circumstances listed in
             755      Subsection (5), it cannot immediately approve or deny the request, and include with the notice:
             756          (A) a description of the circumstances that constitute the extraordinary circumstances;
             757      and
             758          (B) the date when the records will be available, consistent with the requirements of
             759      Subsection (6).
             760          (4) Any person who requests a record to obtain information for a story or report for
             761      publication or broadcast to the general public is presumed to be acting to benefit the public
             762      rather than a person.
             763          (5) The following circumstances constitute "extraordinary circumstances" that allow a
             764      governmental entity to delay approval or denial by an additional period of time as specified in
             765      Subsection (6) if the governmental entity determines that due to the extraordinary
             766      circumstances it cannot respond within the time limits provided in Subsection (3):
             767          (a) another governmental entity is using the record, in which case the originating
             768      governmental entity shall promptly request that the governmental entity currently in possession
             769      return the record;
             770          (b) another governmental entity is using the record as part of an audit, and returning the


             771      record before the completion of the audit would impair the conduct of the audit;
             772          (c) (i) the request is for a [voluminous] substantial quantity of records or for a record
             773      series containing a substantial number of records;
             774          (ii) the request requires the review or classification of a substantial number of records;
             775      or
             776          [(ii)] (iii) the requester seeks a substantial number of records or records series in
             777      requests filed within five working days of each other;
             778          (d) the governmental entity is currently processing a large number of records requests;
             779          (e) the request requires the governmental entity to review a large number of documents
             780      or records in order to locate the records requested;
             781          (f) the decision to release a record involves legal issues that require the governmental
             782      entity to seek legal counsel for the analysis of statutes, rules, ordinances, regulations, or case
             783      law;
             784          (g) segregating information that the requester is entitled to inspect from information
             785      that the requester is not entitled to inspect requires extensive editing; or
             786          (h) segregating information that the requester is entitled to inspect from information
             787      that the requester is not entitled to inspect requires computer programming.
             788          (6) If one of the extraordinary circumstances [listed] as described in Subsection (5)
             789      precludes approval or denial within the time specified in Subsection (3), the following time
             790      limits apply [to the extraordinary circumstances]:
             791          (a) for claims under Subsection (5)(a), the governmental entity currently in possession
             792      of the record shall return the record to the originating entity within five business days of the
             793      request for the return unless returning the record would impair the holder's work;
             794          (b) for claims under Subsection (5)(b), the originating governmental entity shall notify
             795      the requester when the record is available for inspection and copying;
             796          (c) for claims under Subsections (5)(c), (d), and (e), the governmental entity shall:
             797          (i) disclose the records that it has located which the requester is entitled to inspect;
             798          (ii) provide the requester with an estimate of the amount of time it will take to finish
             799      the work required to respond to the request;
             800          (iii) complete the work and disclose those records that the requester is entitled to
             801      inspect as soon as reasonably possible; and


             802          (iv) for any person that does not establish a right to an expedited response as
             803      authorized by Subsection (3)(a), a governmental entity may choose to:
             804          (A) require the person to provide for copying of the records as provided in Subsection
             805      63G-2-201 (9); or
             806          (B) treat a request for multiple records as separate record requests, and respond
             807      sequentially to each request;
             808          (d) for claims under Subsection (5)(f), the governmental entity shall either approve or
             809      deny the request within five business days after the response time specified for the original
             810      request has expired;
             811          (e) for claims under Subsection (5)(g), the governmental entity shall fulfill the request
             812      within 15 business days from the date of the original request; or
             813          (f) for claims under Subsection (5)(h), the governmental entity shall complete its
             814      programming and disclose the requested records as soon as reasonably possible.
             815          (7) (a) If a request for access is submitted to an office of a governmental entity other
             816      than that specified by rule in accordance with Subsection (2), the office shall promptly forward
             817      the request to the appropriate office.
             818          (b) If the request is forwarded promptly, the time limit for response begins when the
             819      record is received by the office specified by rule.
             820          (8) If the governmental entity fails to provide the requested records or issue a denial
             821      within the specified time period, that failure is considered the equivalent of a determination
             822      denying access to the record.
             823          Section 9. Section 63G-2-206 is amended to read:
             824           63G-2-206. Sharing records.
             825          (1) As used in this section, "legislative entity" means:
             826          (a) the Senate or House of Representatives;
             827          (b) a legislative committee, legislative task force, or legislative commission;
             828          (c) a member of the Senate or House of Representatives; or
             829          (d) a legislative staff employee acting at the request of the Senate, House of
             830      Representatives, a legislative committee, a legislative task force, a legislative commission, or a
             831      member of the Senate or House of Representatives.
             832          [(1)] (2) A governmental entity may provide a record [that is] that is classified as


             833      private, controlled, or protected to another governmental entity, a government-managed
             834      corporation, a political subdivision, the federal government, or another state if the requesting
             835      entity:
             836          (a) serves as a repository or archives for purposes of historical preservation,
             837      administrative maintenance, or destruction;
             838          (b) enforces, litigates, or investigates civil, criminal, or administrative law, and the
             839      record is necessary to a proceeding or investigation;
             840          (c) is authorized by [state statute] the Utah Constitution or state law to conduct an audit
             841      and the auditor determines that the record is needed for that purpose; or
             842          (d) [is one that] collects information for presentence, probationary, or parole purposes[;
             843      or].
             844          [(e) (i) is:]
             845          [(A) the Legislature;]
             846          [(B) a legislative committee;]
             847          [(C) a member of the Legislature; or]
             848          [(D) a legislative staff member acting at the request of the Legislature, a legislative
             849      committee, or a member of the Legislature; and]
             850          [(ii)] (3) A governmental entity may provide a record that is classified as private,
             851      controlled, or protected to a legislative entity when the legislative entity requests the record in
             852      relation to the Legislature's duties including:
             853          [(A)] (a) the preparation or review of a legislative proposal or legislation;
             854          [(B)] (b) appropriations; or
             855          [(C)] (c) an investigation or review conducted by the Legislature or a legislative
             856      committee, legislative task force, or legislative commission.
             857          [(2)] (4) (a) A governmental entity may provide a private, controlled, or protected
             858      record or record series to another governmental entity, a legislative entity, a political
             859      subdivision, a government-managed corporation, the federal government, or another state if the
             860      requesting entity provides written assurance:
             861          (i) that the record or record series is necessary to the performance of the duties and
             862      functions of the governmental [entity's duties and functions] entity, legislative entity, political
             863      subdivision, government-managed corporation, the federal government, or the other state;


             864          (ii) that the record or record series will be used for a purpose similar to the purpose for
             865      which the information in the record or record series was collected or obtained; and
             866          (iii) that the use of the record or record series produces a public benefit that outweighs
             867      the individual privacy right that protects the record or record series.
             868          (b) A governmental entity may provide a private, controlled, or protected record or
             869      record series to a contractor or a private provider according to the requirements of Subsection
             870      [(6)] (8)(b).
             871          [(3)] (5) (a) A governmental entity shall provide a private, controlled, or protected
             872      record to another governmental entity, a legislative entity, a political subdivision, a
             873      government-managed corporation, the federal government, or another state if the requesting
             874      entity:
             875          (i) is entitled by law to inspect the record;
             876          (ii) is required to inspect the record as a condition of participating in a state or federal
             877      program or for receiving state or federal funds; or
             878          (iii) is an entity described in Subsection [(1)] (2)(a), (b), (c), (d), (3), or [(e)] (4).
             879          (b) Subsection [(3)] (5)(a)(iii) applies only if the record is a record described in
             880      Subsection 63G-2-305 (4).
             881          [(4)] (6) Before disclosing a record or record series under this section to another
             882      governmental entity, a legislative entity, another state, the United States, a foreign government,
             883      or to a contractor or private provider, the originating governmental entity shall:
             884          (a) inform the recipient of the record's classification and the accompanying restrictions
             885      on access; and
             886          (b) if the recipient is not a governmental entity to which this chapter applies, obtain the
             887      recipient's written agreement [which may be], either by mechanical or electronic transmission,
             888      that [it] the recipient will abide by those restrictions on access unless a statute, federal
             889      regulation, or interstate agreement otherwise governs the sharing of the record or record series.
             890          [(5)] (7) A governmental entity may disclose a record to another state, the United
             891      States, or a foreign government for the reasons listed in Subsections [(1)] (2) and [(2)] (4)
             892      without complying with the procedures of Subsection [(2)] (4) or [(4)] (6) if disclosure is
             893      authorized by executive agreement, treaty, federal statute, compact, federal regulation, or state
             894      statute.


             895          [(6)] (8) (a) Subject to Subsections [(6)] (8)(b) and (c), an entity receiving a record
             896      under this section is [subject to] governed by the same restrictions on disclosure of the private,
             897      protected, or controlled record as the originating entity.
             898          (b) A contractor or a private provider may [receive information] obtain a record or
             899      record series under this section only if the originating governmental entity determines and the
             900      contractor or private provider gives written assurance to the originating governmental entity
             901      that:
             902          (i) the contractor or private provider's use of the record or record series produces a
             903      public benefit that outweighs the individual privacy right that protects the record or record
             904      series; and
             905          (ii) the record or record series [it requests] requested by the contractor or private
             906      provider:
             907          (A) is necessary for the performance of a contract with a governmental entity;
             908          (B) will only be used for the performance of the contract with the governmental entity;
             909          (C) will not be disclosed to any other person; and
             910          (D) will not be used for advertising or solicitation purposes[; and].
             911          [(iii) the contractor or private provider gives written assurance to the governmental
             912      entity that is providing the record or record series that it will adhere to the restrictions of this
             913      Subsection (6)(b).]
             914          (c) The classification of a record already held by a governmental entity and the
             915      applicable restrictions on disclosure of that record are not affected by the governmental entity's
             916      receipt under this section of a record with a different classification that contains information
             917      that is also included in the previously held record.
             918          [(7)] (9) Notwithstanding any other provision of this section, if a more specific court
             919      rule or order, state statute, federal statute, or federal regulation prohibits or requires sharing
             920      information, that rule, order, statute, or federal regulation controls.
             921          [(8)] (10) The following records may not be shared under this section:
             922          (a) records held by the Division of Oil, Gas, and Mining that pertain to any person and
             923      that are gathered under authority of Title 40, Chapter 6, Board and Division of Oil, Gas, and
             924      Mining; and
             925          (b) records of publicly funded libraries as described in [Subsection] Section


             926      63G-2-302 [(1)(c)].
             927          [(9)] (11) Records that may evidence or relate to a violation of law may be disclosed to
             928      a government prosecutor, peace officer, or auditor.
             929          Section 10. Section 63G-2-301 is amended to read:
             930           63G-2-301. Records that must be disclosed.
             931          (1) As used in this section:
             932          (a) "Business address" means a single address of a governmental agency designated for
             933      the public to contact an employee or officer of the governmental agency.
             934          (b) "Business email address" means a single email address of a governmental agency
             935      designated for the public to contact an employee or officer of the governmental agency.
             936          (c) "Business telephone number" means a single telephone number of a governmental
             937      agency designated for the public to contact an employee or officer of the governmental agency.
             938          (2) The following records are public except to the extent they contain information
             939      expressly permitted to be treated confidentially under the provisions of Subsections
             940      63G-2-201 (3)(b) and (6)(a):
             941          (a) laws;
             942          (b) the name, gender, gross compensation, job title, job description, business address,
             943      business email address, business telephone number, number of hours worked per pay period,
             944      dates of employment, and relevant education, previous employment, and similar job
             945      qualifications of a current or former employee or officer of the governmental entity, excluding:
             946          (i) undercover law enforcement personnel; and
             947          (ii) investigative personnel if disclosure could reasonably be expected to impair the
             948      effectiveness of investigations or endanger any individual's safety;
             949          (c) final opinions, including concurring and dissenting opinions, and orders that are
             950      made by a governmental entity in an administrative, adjudicative, or judicial proceeding except
             951      that if the proceedings were properly closed to the public, the opinion and order may be
             952      withheld to the extent that they contain information that is private, controlled, or protected;
             953          (d) final interpretations of statutes or rules by a governmental entity unless classified as
             954      protected as provided in Subsections 63G-2-305 (16), (17), and (18);
             955          (e) information contained in or compiled from a transcript, minutes, or report of the
             956      open portions of a meeting of a governmental entity as provided by Title 52, Chapter 4, Open


             957      and Public Meetings Act, including the records of all votes of each member of the
             958      governmental entity;
             959          (f) judicial records unless a court orders the records to be restricted under the rules of
             960      civil or criminal procedure or unless the records are private under this chapter;
             961          (g) unless otherwise classified as private under Section 63G-2-303 , records or parts of
             962      records filed with or maintained by county recorders, clerks, treasurers, surveyors, zoning
             963      commissions, the Division of Forestry, Fire, and State Lands, the School and Institutional Trust
             964      Lands Administration, the Division of Oil, Gas, and Mining, the Division of Water Rights, or
             965      other governmental entities that give public notice of:
             966          (i) titles or encumbrances to real property;
             967          (ii) restrictions on the use of real property;
             968          (iii) the capacity of persons to take or convey title to real property; or
             969          (iv) tax status for real and personal property;
             970          (h) records of the Department of Commerce that evidence incorporations, mergers,
             971      name changes, and uniform commercial code filings;
             972          (i) data on individuals that would otherwise be private under this chapter if the
             973      individual who is the subject of the record has given the governmental entity written
             974      permission to make the records available to the public;
             975          (j) documentation of the compensation that a governmental entity pays to a contractor
             976      or private provider;
             977          (k) summary data; and
             978          (l) voter registration records, including an individual's voting history, except for those
             979      parts of the record that are classified as private in [Subsection 63G-2-302 (1)(i)] Section
             980      63G-2-302 .
             981          (3) The following records are normally public, but to the extent that a record is
             982      expressly exempt from disclosure, access may be restricted under Subsection 63G-2-201 (3)(b),
             983      Section 63G-2-302 , 63G-2-304 , or 63G-2-305 :
             984          (a) administrative staff manuals, official instructions to staff, and formal statements of
             985      policy;
             986          (b) records documenting a contractor's or private provider's compliance with the terms
             987      of a contract with a governmental entity;


             988          (c) records documenting the services provided by a contractor or a private provider to
             989      the extent the records would be public if prepared by the governmental entity;
             990          (d) contracts entered into by a governmental entity;
             991          (e) any account, voucher, or contract that deals with the receipt or expenditure of funds
             992      by a governmental entity;
             993          (f) records relating to government assistance or incentives publicly disclosed,
             994      contracted for, or given by a governmental entity, encouraging a person to expand or relocate a
             995      business in Utah, except as provided in Subsection 63G-2-305 (35);
             996          (g) chronological logs and initial contact reports;
             997          (h) correspondence by and with a governmental entity in which the governmental entity
             998      determines or states an official opinion [upon] about the rights of the state, a political
             999      subdivision, the public, or any person;
             1000          [(i) empirical data contained in drafts if:]
             1001          [(i) the empirical data is not reasonably available to the requester elsewhere in similar
             1002      form; and]
             1003          [(ii) the governmental entity is given a reasonable opportunity to correct any errors or
             1004      make nonsubstantive changes before release;]
             1005          [(j)] (i) drafts that are circulated to anyone other than:
             1006          (i) a governmental entity;
             1007          (ii) a political subdivision;
             1008          (iii) a federal agency if the governmental entity and the federal agency are jointly
             1009      responsible for implementation of a program or project that has been legislatively approved;
             1010          (iv) a government-managed corporation; or
             1011          (v) a contractor or private provider;
             1012          [(k)] (j) drafts that have never been finalized but were directly relied upon by the
             1013      governmental entity in carrying out action or policy;
             1014          [(l) original data in a computer program if the governmental entity chooses not to
             1015      disclose the program;]
             1016          [(m)] (k) arrest warrants after issuance, except that, for good cause, a court may order
             1017      restricted access to an arrest [warrants prior to service] warrant before the warrant is served;
             1018          [(n)] (l) search warrants after execution and filing of the return, except that a court, for


             1019      good cause, may order restricted access to search warrants [prior to] before trial;
             1020          [(o)] (m) records that would disclose information relating to formal charges or formal
             1021      disciplinary [actions] action against a past or present governmental entity employee if:
             1022          (i) the disciplinary action has been completed and all time periods for administrative
             1023      appeal have expired; and
             1024          (ii) the charges on which the disciplinary action was based were sustained;
             1025          [(p)] (n) records maintained by the Division of Forestry, Fire, and State Lands, the
             1026      School and Institutional Trust Lands Administration, or the Division of Oil, Gas, and Mining
             1027      that evidence mineral production on government lands;
             1028          [(q)] (o) final audit reports;
             1029          [(r)] (p) occupational and professional licenses;
             1030          [(s)] (q) business licenses; and
             1031          [(t)] (r) a notice of violation, a notice of agency action under Section 63G-4-201 , or
             1032      similar records used to initiate proceedings for discipline or sanctions against persons regulated
             1033      by a governmental entity, but not including records that initiate employee discipline.
             1034          (4) The list of public records in this section is not exhaustive and should not be used to
             1035      limit access to records.
             1036          Section 11. Section 63G-2-302 is amended to read:
             1037           63G-2-302. Private records.
             1038          (1) The following records are private:
             1039          (a) records concerning an individual's eligibility for unemployment insurance benefits,
             1040      social services, welfare benefits, or the determination of benefit levels;
             1041          (b) records containing data on individuals describing medical history, diagnosis,
             1042      condition, treatment, evaluation, or similar medical data;
             1043          (c) records of publicly funded libraries that when examined alone or with other records
             1044      identify a patron;
             1045          (d) records received by or generated by or for:
             1046          (i) the Independent Legislative Ethics Commission, except for:
             1047          (A) the commission's summary data report that is required under legislative rule; and
             1048          (B) any other document that is classified as public under legislative rule; or
             1049          (ii) a Senate or House Ethics Committee in relation to the review of ethics complaints,


             1050      unless the record is classified as public under legislative rule;
             1051          (e) the Social Security number, home address, personal email address or other personal
             1052      electronic or online address, personal telephone number, or personal financial information of
             1053      an applicant or nominee for a position that is received by a Senate confirmation committee;
             1054          [(e)] (f) records received or generated for a Senate confirmation committee concerning
             1055      character, professional competence, or physical or mental health of an individual if:
             1056          (i) [if prior to] before the meeting, the chair of the committee determines that release of
             1057      the records[: (A) reasonably] could be reasonably expected to interfere with the investigation
             1058      undertaken by the committee[;] or [(B)] would create a danger of depriving a person of a right
             1059      to a fair proceeding or impartial hearing; and
             1060          (ii) after the meeting, if the meeting was closed to the public;
             1061          [(f)] (g) employment records concerning a current or former employee of, or applicant
             1062      for employment with, a governmental entity that would disclose that individual's home address,
             1063      home telephone number, personal email address or other personal electronic or online address,
             1064      Social Security number, insurance coverage, marital status, or payroll deductions;
             1065          [(g)] (h) records or parts of records under Section 63G-2-303 that a current or former
             1066      employee identifies as private according to the requirements of that section;
             1067          [(h)] (i) that part of a record indicating a person's Social Security number or federal
             1068      employer identification number if provided under Section 31A-23a-104 , 31A-25-202 ,
             1069      31A-26-202 , 58-1-301 , 61-1-4 , or 61-2f-203 ;
             1070          [(i)] (j) that part of a voter registration record identifying a voter's driver license or
             1071      identification card number, Social Security number, or last four digits of the Social Security
             1072      number;
             1073          [(j)] (k) a record that[: (i)] contains information about an individual[; (ii)], is
             1074      voluntarily provided by the individual[;], and [(iii) goes into] is placed in an electronic
             1075      database that:
             1076          [(A)] (i) is designated by and administered under the authority of the Chief Information
             1077      Officer; and
             1078          [(B)] (ii) acts as a repository of information about the individual that can be
             1079      electronically retrieved and used to facilitate the individual's online interaction with a state
             1080      agency;


             1081          [(k)] (l) information provided to the Commissioner of Insurance under:
             1082          (i) Subsection 31A-23a-115 (2)(a);
             1083          (ii) Subsection 31A-23a-302 (3); or
             1084          (iii) Subsection 31A-26-210 (3);
             1085          [(l)] (m) information obtained through a criminal background check under Title 11,
             1086      Chapter 40, Criminal Background Checks by Political Subdivisions Operating Water Systems;
             1087          [(m)] (n) information provided by an offender that is:
             1088          (i) required by the registration requirements of Section 77-27-21.5 ; and
             1089          (ii) not required to be made available to the public under Subsection 77-27-21.5 (27);
             1090      and
             1091          [(n)] (o) a statement and any supporting documentation filed with the attorney general
             1092      in accordance with Section 34-45-107 , if the federal law or action supporting the filing
             1093      involves homeland security.
             1094          (2) The following records are private if properly classified by a governmental entity:
             1095          (a) records concerning a current or former employee of, or applicant for employment
             1096      with, a governmental entity, including performance evaluations and personal status information
             1097      such as race, religion, or disabilities, but not including records that are public under Subsection
             1098      63G-2-301 (2)(b) or [63G-2-301 (3)(o)] (3)(m), or private under Subsection (1)(b);
             1099          (b) records describing an individual's finances, except that the following are public:
             1100          (i) records described in Subsection 63G-2-301 (2);
             1101          (ii) information provided to the governmental entity for the purpose of complying with
             1102      a financial assurance requirement; or
             1103          (iii) records that must be disclosed in accordance with another statute;
             1104          (c) records of independent state agencies if the disclosure of those records would
             1105      conflict with the fiduciary obligations of the agency;
             1106          (d) other records containing data on individuals the disclosure of which constitutes a
             1107      clearly unwarranted invasion of personal privacy;
             1108          (e) records provided by the United States or by a government entity outside the state
             1109      that are given with the requirement that the records be managed as private records, if the
             1110      providing entity states in writing that the record would not be subject to public disclosure if
             1111      retained by it; and


             1112          (f) any portion of a record in the custody of the Division of Aging and Adult Services,
             1113      created in Section 62A-3-102 , that may disclose, or lead to the discovery of, the identity of a
             1114      person who made a report of alleged abuse, neglect, or exploitation of a vulnerable adult.
             1115          (3) (a) As used in this Subsection (3), "medical records" means medical reports,
             1116      records, statements, history, diagnosis, condition, treatment, and evaluation.
             1117          (b) Medical records in the possession of the University of Utah Hospital, its clinics,
             1118      doctors, or affiliated entities are not private records or controlled records under Section
             1119      63G-2-304 when the records are sought:
             1120          (i) in connection with any legal or administrative proceeding in which the patient's
             1121      physical, mental, or emotional condition is an element of any claim or defense; or
             1122          (ii) after a patient's death, in any legal or administrative proceeding in which any party
             1123      relies upon the condition as an element of the claim or defense.
             1124          (c) Medical records are subject to production in a legal or administrative proceeding
             1125      according to state or federal statutes or rules of procedure and evidence as if the medical
             1126      records were in the possession of a nongovernmental medical care provider.
             1127          Section 12. Section 63G-2-303 is amended to read:
             1128           63G-2-303. Private information concerning certain government employees.
             1129          (1) As used in this section:
             1130          (a) "At-risk government employee" means a current or former:
             1131          (i) peace officer as specified in Section 53-13-102 ;
             1132          (ii) supreme court justice;
             1133          (iii) judge of an appellate, district, or juvenile court;
             1134          (iv) justice court judge;
             1135          (v) judge authorized by Title 39, Chapter 6, Utah Code of Military Justice;
             1136          (vi) federal judge;
             1137          (vii) federal magistrate judge;
             1138          (viii) judge authorized by Armed Forces, Title 10, United States Code;
             1139          (ix) United States Attorney;
             1140          (x) Assistant United States Attorney;
             1141          (xi) a prosecutor appointed pursuant to Armed Forces, Title 10, United States Code;
             1142          (xii) a law enforcement official as defined in Section 53-5-711 ; or


             1143          (xiii) a prosecutor authorized by Title 39, Chapter 6, Utah Code of Military Justice.
             1144          (b) "Family member" means the spouse, child, sibling, parent, or grandparent of an
             1145      at-risk government employee who is living with the employee.
             1146          (2) (a) Pursuant to [Subsection 63G-2-302 (1)(g)] Section 63G-2-302 , an at-risk
             1147      government employee may file a written application that:
             1148          (i) gives notice of the employee's status to each agency of a government entity holding
             1149      a record or a part of a record that would disclose the employee's or the employee's family
             1150      member's home address, home telephone number, Social Security number, insurance coverage,
             1151      marital status, or payroll deductions; and
             1152          (ii) requests that the government agency classify those records or parts of records
             1153      private.
             1154          (b) An at-risk government employee desiring to file an application under this section
             1155      may request assistance from the government agency to identify the individual records
             1156      containing the private information specified in Subsection (2)(a)(i).
             1157          (c) Each government agency shall develop a form that:
             1158          (i) requires the at-risk government employee to provide evidence of qualifying
             1159      employment;
             1160          (ii) requires the at-risk government employee to designate each specific record or part
             1161      of a record containing the employee's home address, home telephone number, Social Security
             1162      number, insurance coverage, marital status, or payroll deductions that the applicant desires to
             1163      be classified as private; and
             1164          (iii) affirmatively requests that the government entity holding those records classify
             1165      them as private.
             1166          (3) A county recorder, county treasurer, county auditor, or a county tax assessor may
             1167      fully satisfy the requirements of this section by:
             1168          (a) providing a method for the assessment roll and index and the tax roll and index that
             1169      will block public access to the home address, home telephone number, situs address, and Social
             1170      Security number; and
             1171          (b) providing the at-risk government employee requesting the classification with a
             1172      disclaimer informing the employee that the employee may not receive official announcements
             1173      affecting the employee's property, including notices about proposed annexations,


             1174      incorporations, or zoning modifications.
             1175          (4) A government agency holding records of an at-risk government employee classified
             1176      as private under this section may release the record or part of the record if:
             1177          (a) the employee or former employee gives written consent;
             1178          (b) a court orders release of the records; or
             1179          (c) the government agency receives a certified death certificate for the employee or
             1180      former employee.
             1181          (5) (a) If the government agency holding the private record receives a subpoena for the
             1182      records, the government agency shall attempt to notify the at-risk government employee or
             1183      former employee by mailing a copy of the subpoena to the employee's last-known mailing
             1184      address together with a request that the employee either:
             1185          (i) authorize release of the record; or
             1186          (ii) within 10 days of the date that the copy and request are mailed, deliver to the
             1187      government agency holding the private record a copy of a motion to quash filed with the court
             1188      who issued the subpoena.
             1189          (b) The government agency shall comply with the subpoena if the government agency
             1190      has:
             1191          (i) received permission from the at-risk government employee or former employee to
             1192      comply with the subpoena;
             1193          (ii) has not received a copy of a motion to quash within 10 days of the date that the
             1194      copy of the subpoena was mailed; or
             1195          (iii) receives a court order requiring release of the records.
             1196          Section 13. Section 63G-2-305 is amended to read:
             1197           63G-2-305. Protected records.
             1198          The following records are protected if properly classified by a governmental entity:
             1199          (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
             1200      has provided the governmental entity with the information specified in Section 63G-2-309 ;
             1201          (2) commercial information or nonindividual financial information obtained from a
             1202      person if:
             1203          (a) disclosure of the information could reasonably be expected to result in unfair
             1204      competitive injury to the person submitting the information or would impair the ability of the


             1205      governmental entity to obtain necessary information in the future;
             1206          (b) the person submitting the information has a greater interest in prohibiting access
             1207      than the public in obtaining access; and
             1208          (c) the person submitting the information has provided the governmental entity with
             1209      the information specified in Section 63G-2-309 ;
             1210          (3) commercial or financial information acquired or prepared by a governmental entity
             1211      to the extent that disclosure would lead to financial speculations in currencies, securities, or
             1212      commodities that will interfere with a planned transaction by the governmental entity or cause
             1213      substantial financial injury to the governmental entity or state economy;
             1214          (4) records the disclosure of which could cause commercial injury to, or confer a
             1215      competitive advantage upon, a potential or actual competitor of, a commercial project entity as
             1216      defined in Subsection 11-13-103 (4);
             1217          (5) test questions and answers to be used in future license, certification, registration,
             1218      employment, or academic examinations;
             1219          (6) records the disclosure of which would impair governmental procurement
             1220      proceedings or give an unfair advantage to any person proposing to enter into a contract or
             1221      agreement with a governmental entity, except, subject to Subsections (1) and (2), that this
             1222      Subsection (6) does not restrict the right of a person to have access to, once the contract or
             1223      grant has been awarded, a bid, proposal, or application submitted to or by a governmental
             1224      entity in response to:
             1225          (a) a request for bids;
             1226          (b) a request for proposals;
             1227          (c) a grant; or
             1228          (d) other similar document;
             1229          (7) records that would identify real property or the appraisal or estimated value of real
             1230      or personal property, including intellectual property, under consideration for public acquisition
             1231      before any rights to the property are acquired unless:
             1232          (a) public interest in obtaining access to the information outweighs the governmental
             1233      entity's need to acquire the property on the best terms possible;
             1234          (b) the information has already been disclosed to persons not employed by or under a
             1235      duty of confidentiality to the entity;


             1236          (c) in the case of records that would identify property, potential sellers of the described
             1237      property have already learned of the governmental entity's plans to acquire the property;
             1238          (d) in the case of records that would identify the appraisal or estimated value of
             1239      property, the potential sellers have already learned of the governmental entity's estimated value
             1240      of the property; or
             1241          (e) the property under consideration for public acquisition is a single family residence
             1242      and the governmental entity seeking to acquire the property has initiated negotiations to acquire
             1243      the property as required under Section 78B-6-505 ;
             1244          (8) records prepared in contemplation of sale, exchange, lease, rental, or other
             1245      compensated transaction of real or personal property including intellectual property, which, if
             1246      disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
             1247      of the subject property, unless:
             1248          (a) the public interest in access outweighs the interests in restricting access, including
             1249      the governmental entity's interest in maximizing the financial benefit of the transaction; or
             1250          (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of
             1251      the value of the subject property have already been disclosed to persons not employed by or
             1252      under a duty of confidentiality to the entity;
             1253          (9) records created or maintained for civil, criminal, or administrative enforcement
             1254      purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
             1255      release of the records:
             1256          (a) reasonably could be expected to interfere with investigations undertaken for
             1257      enforcement, discipline, licensing, certification, or registration purposes;
             1258          (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
             1259      proceedings;
             1260          (c) would create a danger of depriving a person of a right to a fair trial or impartial
             1261      hearing;
             1262          (d) reasonably could be expected to disclose the identity of a source who is not
             1263      generally known outside of government and, in the case of a record compiled in the course of
             1264      an investigation, disclose information furnished by a source not generally known outside of
             1265      government if disclosure would compromise the source; or
             1266          (e) reasonably could be expected to disclose investigative or audit techniques,


             1267      procedures, policies, or orders not generally known outside of government if disclosure would
             1268      interfere with enforcement or audit efforts;
             1269          (10) records the disclosure of which would jeopardize the life or safety of an
             1270      individual;
             1271          (11) records the disclosure of which would jeopardize the security of governmental
             1272      property, governmental programs, or governmental recordkeeping systems from damage, theft,
             1273      or other appropriation or use contrary to law or public policy;
             1274          (12) records that, if disclosed, would jeopardize the security or safety of a correctional
             1275      facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
             1276      with the control and supervision of an offender's incarceration, treatment, probation, or parole;
             1277          (13) records that, if disclosed, would reveal recommendations made to the Board of
             1278      Pardons and Parole by an employee of or contractor for the Department of Corrections, the
             1279      Board of Pardons and Parole, or the Department of Human Services that are based on the
             1280      employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
             1281      jurisdiction;
             1282          (14) records and audit workpapers that identify audit, collection, and operational
             1283      procedures and methods used by the State Tax Commission, Office of the Utah State Auditor,
             1284      or Office of Legislative Auditor General, if disclosure would interfere with audits or
             1285      collections;
             1286          (15) records of a governmental audit agency relating to an ongoing or planned audit
             1287      until the final audit is released;
             1288          (16) records prepared by or on behalf of a governmental entity [solely] in reasonable
             1289      anticipation of litigation that are not available under the rules of discovery;
             1290          (17) records disclosing an attorney's work product, including the mental impressions or
             1291      legal theories of an attorney or other representative of a governmental entity [concerning]
             1292      involving pending litigation or reasonably anticipated litigation;
             1293          (18) records of communications between a governmental entity and an attorney
             1294      representing, retained, or employed by the governmental entity if the communications would be
             1295      privileged as provided in Section 78B-1-137 ;
             1296          (19) (a) [(i) personal files of] a record related to the performance of a legislator's
             1297      official governmental duties that is prepared, received, or retained by a [state] legislator,


             1298      including [personal] correspondence to or from a [member of the Legislature; and (ii)
             1299      notwithstanding Subsection (19)(a)(i), correspondence that gives notice of] legislator, except
             1300      that a record that provides notice of an official legislative action or policy may not be classified
             1301      as protected under this [section] Subsection (19)(a); and
             1302          (b) (i) [an internal] a record disclosing a communication that is [part of the deliberative
             1303      process in connection with the preparation of legislation] related to the performance of official
             1304      governmental duties and that is between:
             1305          (A) [members of a legislative body] one or more legislators;
             1306          (B) [a member of a legislative body and a member of the legislative body's staff] one or
             1307      more legislators and one or more legislative staff employees; or
             1308          (C) [members of a legislative body's staff] one or more legislative staff employees; and
             1309          (ii) notwithstanding Subsection (19)(b)(i), a [communication that gives notice of
             1310      legislative action or policy] record that provides notice of official legislative action or policy
             1311      may not be classified as protected under this [section] Subsection (19);
             1312          (20) (a) records in the custody or control of the Office of Legislative Research and
             1313      General Counsel, that, if disclosed, would reveal a [particular] legislator's contemplated
             1314      legislation or contemplated course of action [before the legislator has elected to support] until
             1315      the legislation [or course of action] has been introduced, or the legislator made the legislation
             1316      or course of action public; and
             1317          (b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
             1318      Office of Legislative Research and General Counsel is a public document unless a legislator
             1319      asks that the records requesting the legislation be maintained as protected records until such
             1320      time as the legislator introduces the legislation or elects to make the legislation or course of
             1321      action public;
             1322          (21) [research] legislator requests [from legislators to] for staff services from the Office
             1323      of Legislative Research and General Counsel or the Office of the Legislative Fiscal Analyst and
             1324      [research] findings prepared in response to these requests;
             1325          (22) drafts, unless otherwise classified as public;
             1326          (23) records concerning a governmental entity's strategy about:
             1327          (a) collective bargaining; or
             1328          (b) reasonably anticipated or pending litigation;


             1329          (24) records of investigations of loss occurrences and analyses of loss occurrences that
             1330      may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the
             1331      Uninsured Employers' Fund, or similar divisions in other governmental entities;
             1332          (25) records, other than personnel evaluations, that contain a personal recommendation
             1333      concerning an individual if disclosure would constitute a clearly unwarranted invasion of
             1334      personal privacy, or disclosure is not in the public interest;
             1335          (26) records that reveal the location of historic, prehistoric, paleontological, or
             1336      biological resources that, if known, would jeopardize the security of those resources or of
             1337      valuable historic, scientific, educational, or cultural information;
             1338          (27) records of independent state agencies if the disclosure of the records would
             1339      conflict with the fiduciary obligations of the agency;
             1340          (28) records of an institution within the state system of higher education as defined in
             1341      Section 53B-1-102 regarding tenure evaluations, appointments, applications for admissions,
             1342      retention decisions, and promotions, which could be properly discussed in a meeting closed in
             1343      accordance with Title 52, Chapter 4, Open and Public Meetings Act, provided that records of
             1344      the final decisions about tenure, appointments, retention, promotions, or those students
             1345      admitted, may not be classified as protected under this section;
             1346          (29) records [of] prepared, received, or retained by the governor's office, including
             1347      budget recommendations, legislative proposals, internal communications, working papers, and
             1348      policy statements, that if disclosed would reveal the governor's contemplated policies or
             1349      contemplated courses of action [before the governor has implemented or rejected those policies
             1350      or courses of action or made them public];
             1351          (30) records of the Office of the Legislative Fiscal Analyst relating to:
             1352          (a) budget analysis[,];
             1353          (b) revenue estimates[, and fiscal notes of proposed legislation before issuance of the
             1354      final recommendations in these areas]; and
             1355          (c) data and working papers associated with a fiscal note for legislation until the
             1356      legislation has passed;
             1357          (31) records provided by the United States or by a government entity outside the state
             1358      that are given to the governmental entity with a requirement that they be managed as protected
             1359      records if the providing entity certifies that the record would not be subject to public disclosure


             1360      if retained by it;
             1361          (32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
             1362      except as provided in Section 52-4-206 ;
             1363          (33) records that would reveal the contents of settlement negotiations but not including
             1364      final settlements or empirical data to the extent that they are not otherwise exempt from
             1365      disclosure;
             1366          (34) memoranda prepared by staff and used in the decision-making process by an
             1367      administrative law judge, a member of the Board of Pardons and Parole, or a member of any
             1368      other body charged by law with performing a quasi-judicial function;
             1369          (35) records that would reveal negotiations regarding assistance or incentives offered
             1370      by or requested from a governmental entity for the purpose of encouraging a person to expand
             1371      or locate a business in Utah, but only if disclosure would result in actual economic harm to the
             1372      person or place the governmental entity at a competitive disadvantage, but this section may not
             1373      be used to restrict access to a record evidencing a final contract;
             1374          (36) materials to which access must be limited for purposes of securing or maintaining
             1375      the governmental entity's proprietary protection of intellectual property rights including patents,
             1376      copyrights, and trade secrets;
             1377          (37) the name of a donor or a prospective donor to a governmental entity, including an
             1378      institution within the state system of higher education as defined in Section 53B-1-102 , and
             1379      other information concerning the donation that could reasonably be expected to reveal the
             1380      identity of the donor, provided that:
             1381          (a) the donor requests anonymity in writing;
             1382          (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
             1383      classified protected by the governmental entity under this Subsection (37); and
             1384          (c) except for an institution within the state system of higher education defined in
             1385      Section 53B-1-102 , the governmental unit to which the donation is made is primarily engaged
             1386      in educational, charitable, or artistic endeavors, and has no regulatory or legislative authority
             1387      over the donor, a member of the donor's immediate family, or any entity owned or controlled
             1388      by the donor or the donor's immediate family;
             1389          (38) accident reports, except as provided in Sections 41-6a-404 , 41-12a-202 , and
             1390      73-18-13 ;


             1391          (39) a notification of workers' compensation insurance coverage described in Section
             1392      34A-2-205 ;
             1393          (40) (a) the following records of an institution within the state system of higher
             1394      education defined in Section 53B-1-102 , which have been developed, discovered, disclosed to,
             1395      or received by or on behalf of faculty, staff, employees, or students of the institution:
             1396          (i) unpublished lecture notes;
             1397          (ii) unpublished notes, data, and information[: (A)] relating to research[; and (B) of: (I)
             1398      the] conducted by:
             1399          (A) an institution within the state system of higher education defined in Section
             1400      53B-1-102 ; or
             1401          [(II)] (B) a sponsor of sponsored research;
             1402          (iii) unpublished manuscripts;
             1403          (iv) creative works in process;
             1404          (v) scholarly correspondence; and
             1405          (vi) confidential information contained in research proposals;
             1406          (b) Subsection (40)(a) may not be construed to prohibit disclosure of public
             1407      information required pursuant to Subsection 53B-16-302 (2)(a) or (b); and
             1408          (c) Subsection (40)(a) may not be construed to affect the ownership of a record;
             1409          (41) (a) records in the custody or control of the Office of Legislative Auditor General
             1410      that would reveal the name of a particular legislator who requests a legislative audit [prior to]
             1411      before the date that audit is completed and made public; and
             1412          (b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
             1413      Office of the Legislative Auditor General is a public document unless the legislator asks that
             1414      the records in the custody or control of the Office of Legislative Auditor General that would
             1415      reveal the name of a particular legislator who requests a legislative audit be maintained as
             1416      protected records until the audit is completed and made public;
             1417          (42) records that provide detail as to the location of an explosive, including a map or
             1418      other document that indicates the location of:
             1419          (a) a production facility; or
             1420          (b) a magazine;
             1421          (43) information:


             1422          (a) contained in the statewide database of the Division of Aging and Adult Services
             1423      created by Section 62A-3-311.1 ; or
             1424          (b) received or maintained in relation to the Identity Theft Reporting Information
             1425      System (IRIS) established under Section 67-5-22 ;
             1426          (44) information contained in the Management Information System and Licensing
             1427      Information System described in Title 62A, Chapter 4a, Child and Family Services;
             1428          (45) information regarding National Guard operations or activities in support of the
             1429      National Guard's federal mission;
             1430          (46) records provided by any pawn or secondhand business to a law enforcement
             1431      agency or to the central database in compliance with Title 13, Chapter 32a, Pawnshop and
             1432      Secondhand Merchandise Transaction Information Act;
             1433          (47) information regarding food security, risk, and vulnerability assessments performed
             1434      by the Department of Agriculture and Food;
             1435          (48) except to the extent that the record is exempt from this chapter [pursuant to] under
             1436      Section 63G-2-106 , records related to an emergency plan or program prepared or maintained by
             1437      the Division of Homeland Security the disclosure of which would jeopardize:
             1438          (a) the safety of the general public; or
             1439          (b) the security of[: (i)] governmental property[; (ii)], governmental programs[;], or
             1440      [(iii)] the property of a private person who provides information to the Division of Homeland
             1441      Security [information];
             1442          (49) records of the Department of Agriculture and Food relating to the National
             1443      Animal Identification System or any other program that provides for the identification, tracing,
             1444      or control of livestock diseases, including any program established under Title 4, Chapter 24,
             1445      Utah Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Livestock Inspection and
             1446      Quarantine;
             1447          (50) as provided in Section 26-39-501 :
             1448          (a) information or records held by the Department of Health related to a complaint
             1449      regarding a child care program or residential child care which the department is unable to
             1450      substantiate; and
             1451          (b) information or records related to a complaint received by the Department of Health
             1452      from an anonymous complainant regarding a child care program or residential child care;


             1453          (51) unless otherwise classified as public under Section 63G-2-301 and except as
             1454      provided under Section 41-1a-116 , an individual's home address, home telephone number,
             1455      personal email address or other personal electronic or online address, or personal mobile phone
             1456      number, if:
             1457          (a) the individual is required to provide the information in order to comply with a law,
             1458      ordinance, rule, or order of a government entity; and
             1459          (b) the subject of the record has a reasonable expectation that this information will be
             1460      kept confidential due to:
             1461          (i) the nature of the law, ordinance, rule, or order; and
             1462          (ii) the individual complying with the law, ordinance, rule, or order;
             1463          (52) the name, home address, work [addresses, and] address, telephone [numbers]
             1463a      H. number .H , and
             1464      email address or other personal electronic or online address of an individual that is engaged in,
             1465      or that provides goods or services for, medical or scientific research that is:
             1466          (a) conducted within the state system of higher education, as defined in Section
             1467      53B-1-102 ; and
             1468          (b) conducted using animals;
             1469          (53) an initial proposal under Title 63M, Chapter 1, Part 26, Government Procurement
             1470      Private Proposal Program, to the extent not made public by rules made under that chapter;
             1471          (54) information collected and a report prepared by the Judicial Performance
             1472      Evaluation Commission concerning a judge, unless Section 20A-7-702 or Title 78A, Chapter
             1473      12, Judicial Performance Evaluation Commission Act, requires disclosure of, or makes public,
             1474      the information or report;
             1475          (55) (a) records of the Utah Educational Savings Plan created under Section
             1476      53B-8a-103 if the disclosure of the records would conflict with its fiduciary obligations;
             1477          (b) proposals submitted to the Utah Educational Savings Plan; and
             1478          (c) contracts entered into by the Utah Educational Savings Plan and the related
             1479      payments;
             1480          (56) records contained in the Management Information System created in Section
             1481      62A-4a-1003 ;
             1482          (57) records provided or received by the Public Lands Policy Coordinating Office in
             1483      furtherance of any contract or other agreement made in accordance with Section 63J-4-603 ;


             1484          (58) information requested by and provided to the Utah State 911 Committee under
             1485      Section 53-10-602 ;
             1486          (59) recorded Children's Justice Center investigative interviews, both video and audio,
             1487      the release of which are governed by Section 77-37-4 ; and
             1488          (60) in accordance with Section 73-10-33 :
             1489          (a) a management plan for a water conveyance facility in the possession of the Division
             1490      of Water Resources or the Board of Water Resources; or
             1491          (b) an outline of an emergency response plan in possession of the state or a county or
             1492      municipality.
             1493          Section 14. Section 63G-2-401 is amended to read:
             1494           63G-2-401. Appeal to head of governmental entity.
             1495          (1) (a) Any person aggrieved by a governmental entity's access determination under
             1496      this chapter, including a person not a party to the governmental entity's proceeding, may appeal
             1497      the determination within 30 days to the chief administrative officer of the governmental entity
             1498      by filing a notice of appeal.
             1499          (b) If a governmental entity claims extraordinary circumstances and specifies the date
             1500      when the records will be available under Subsection 63G-2-204 (3), and, if the requester
             1501      believes the extraordinary circumstances do not exist or that the time specified is unreasonable,
             1502      the requester may appeal the governmental entity's claim of extraordinary circumstances or date
             1503      for compliance within 30 days after notification of a claim of extraordinary circumstances by
             1504      the governmental entity, despite the lack of a "determination" or its equivalent under
             1505      Subsection 63G-2-204 [(7)](8).
             1506          (2) The notice of appeal shall contain the following information:
             1507          (a) the petitioner's name, mailing address, and daytime telephone number; and
             1508          (b) the relief sought.
             1509          (3) The petitioner may file a short statement of facts, reasons, and legal authority in
             1510      support of the appeal.
             1511          (4) (a) If the appeal involves a record that is the subject of a business confidentiality
             1512      claim under Section 63G-2-309 , the chief administrative officer shall:
             1513          (i) send notice of the requester's appeal to the business confidentiality claimant within
             1514      three business days after receiving notice, except that if notice under this section must be given


             1515      to more than 35 persons, it shall be given as soon as reasonably possible; and
             1516          (ii) send notice of the business confidentiality claim and the schedule for the chief
             1517      administrative officer's determination to the requester within three business days after receiving
             1518      notice of the requester's appeal.
             1519          (b) The claimant shall have seven business days after notice is sent by the
             1520      administrative officer to submit further support for the claim of business confidentiality.
             1521          (5) (a) The chief administrative officer shall make a determination on the appeal within
             1522      [the following period of time]:
             1523          (i) [within] five business days after the chief administrative officer's receipt of the
             1524      notice of appeal; or
             1525          (ii) [within] 12 business days after the governmental entity sends the requester's notice
             1526      of appeal to a person who submitted a claim of business confidentiality.
             1527          (b) If the chief administrative officer fails to make a determination within the time
             1528      specified in Subsection (5)(a), the failure shall be considered the equivalent of an order denying
             1529      the appeal.
             1530          (c) The provisions of this section notwithstanding, the parties participating in the
             1531      proceeding may, by written agreement, extend the time periods specified in this section.
             1532          (6) The chief administrative officer may, upon consideration and weighing of the
             1533      various interests and public policies pertinent to the classification and disclosure or
             1534      nondisclosure, order the disclosure of information properly classified as private under
             1535      Subsection 63G-2-302 (2) or protected under Section 63G-2-305 [if] only if the person or party
             1536      seeking disclosure of the record has established that, by a preponderance of the evidence, the
             1537      [interests] public interest favoring access [outweigh the interests] outweighs the interest
             1538      favoring restriction of access.
             1539          (7) (a) The governmental entity shall send written notice of the determination of the
             1540      chief administrative officer to all participants.
             1541          (b) If the chief administrative officer affirms the denial in whole or in part, the denial
             1542      shall include a statement that the requester has the right to appeal the denial to either the
             1543      records committee or district court, the time limits for filing an appeal, and the name and
             1544      business address of the executive secretary of the records committee.
             1545          (8) (a) A person aggrieved by a governmental entity's classification or designation


             1546      determination under this chapter, but who is not requesting access to the records, may appeal
             1547      that determination using the procedures provided in this section.
             1548          (b) If a nonrequester is the only appellant, the procedures provided in this section shall
             1549      apply, except that the determination on the appeal shall be made within 30 days after receiving
             1550      the notice of appeal.
             1551          (9) The [duties of the] chief administrative officer may delegate the officer's duties
             1552      established under this section [may be delegated].
             1553          Section 15. Section 63G-2-403 is amended to read:
             1554           63G-2-403. Appeals to the records committee.
             1555          (1) [A] Except as exempted under Part 7, Applicability to Political Subdivisions, the
             1556      Judiciary, and the Legislature, a petitioner, including an aggrieved person who did not
             1557      participate in the appeal to the governmental entity's chief administrative officer, may appeal to
             1558      the records committee by filing a notice of appeal with the executive secretary no later than:
             1559          (a) 30 days after the chief administrative officer of the governmental entity has granted
             1560      or denied the record request in whole or in part, including a denial under Subsection
             1561      63G-2-204 [(7)](8);
             1562          (b) 45 days after the original request for a record if:
             1563          (i) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1564          (ii) the chief administrative officer failed to make a determination under Section
             1565      63G-2-401 .
             1566          (2) The notice of appeal shall contain the following information:
             1567          (a) the petitioner's name, mailing address, and daytime telephone number;
             1568          (b) a copy of any denial of the record request; and
             1569          (c) the relief sought.
             1570          (3) The petitioner may file a short statement of facts, reasons, and legal authority in
             1571      support of the appeal.
             1572          (4) (a) Except as provided in Subsection (4)(b), no later than five business days after
             1573      receiving a notice of appeal, the executive secretary of the records committee shall:
             1574          (i) schedule a hearing for the records committee to discuss the appeal at the next
             1575      regularly scheduled committee meeting falling at least 14 days after the date the notice of
             1576      appeal is filed but no longer than 52 calendar days after the date the notice of appeal was filed,


             1577      except that the records committee may schedule an expedited hearing upon application of the
             1578      petitioner and good cause shown;
             1579          (ii) send a copy of the notice of hearing to the petitioner; and
             1580          (iii) send a copy of the notice of appeal, supporting statement, and a notice of hearing
             1581      to:
             1582          (A) each member of the records committee;
             1583          (B) the records officer and the chief administrative officer of the governmental entity
             1584      from which the appeal originated;
             1585          (C) any person who made a business confidentiality claim under Section 63G-2-309 for
             1586      a record that is the subject of the appeal; and
             1587          (D) all persons who participated in the proceedings before the governmental entity's
             1588      chief administrative officer.
             1589          (b) (i) The executive secretary of the records committee may decline to schedule a
             1590      hearing if the record series that is the subject of the appeal has been found by the committee in
             1591      a previous hearing involving the same government entity to be appropriately classified as
             1592      private, controlled, or protected.
             1593          (ii) [(A)] If the executive secretary of the records committee declines to schedule a
             1594      hearing, the executive secretary of the records committee shall send a notice to the petitioner
             1595      indicating that the request for hearing has been denied and the reason for the denial.
             1596          [(B) The committee shall make rules to implement this section as provided by Title
             1597      63G, Chapter 3, Utah Administrative Rulemaking Act.]
             1598          (5) (a) A written statement of facts, reasons, and legal authority in support of the
             1599      governmental entity's position must be submitted to the executive secretary of the records
             1600      committee not later than five business days before the hearing.
             1601          (b) The governmental entity shall send a copy of the written statement to the petitioner
             1602      by first class mail, postage prepaid.
             1603          (c) The executive secretary shall forward a copy of the written statement to each
             1604      member of the records committee.
             1605          (6) (a) No later than 10 business days after the notice of appeal is sent by the executive
             1606      secretary, a person whose legal interests may be substantially affected by the proceeding may
             1607      file a request for intervention before the records committee.


             1608          (b) Any written statement of facts, reasons, and legal authority in support of the
             1609      intervener's position shall be filed with the request for intervention.
             1610          (c) The person seeking intervention shall provide copies of the statement described in
             1611      Subsection (6)(b) to all parties to the proceedings before the records committee.
             1612          (7) The records committee shall hold a hearing within the period of time described in
             1613      Subsection (4).
             1614          (8) (a) At the hearing, the records committee shall allow the parties to testify, present
             1615      evidence, and comment on the issues.
             1616          (b) The records committee may allow other interested persons to comment on the
             1617      issues.
             1618          (9) (a) [The] Subject to Subsection (9)(b), the records committee may review the
             1619      disputed records. [However, if]
             1620          (b) If the records committee is weighing the various interests under Subsection (11),
             1621      the committee must review the disputed records[. The review shall be] in camera.
             1622          [(b)] (c) Members of the records committee may not disclose any information or record
             1623      reviewed by the committee in camera unless the disclosure is otherwise authorized by this
             1624      chapter.
             1625          (10) (a) Discovery is prohibited, but the records committee may issue subpoenas or
             1626      other orders to compel production of necessary evidence.
             1627          (b) When the subject of a records committee subpoena disobeys or fails to comply with
             1628      the subpoena, the records committee may file a motion for an order to compel obedience to the
             1629      subpoena with the district court.
             1630          (c) The records committee's review shall be de novo.
             1631          (11) (a) No later than five business days after the hearing, the records committee shall
             1632      issue a signed order either granting the petition in whole or in part or upholding the
             1633      determination of the governmental entity in whole or in part.
             1634          (b) The records committee may, upon consideration and weighing of the various
             1635      interests and public policies pertinent to the classification and disclosure or nondisclosure,
             1636      order the disclosure of information properly classified as private, controlled, or protected [if]
             1637      only if the person or party seeking disclosure of the record has established that, by a
             1638      preponderance of the evidence, the public interest favoring access outweighs the interest


             1639      favoring restriction of access.
             1640          (c) In making a determination under Subsection (11)(b), the records committee shall
             1641      consider and, where appropriate, limit the requester's use and further disclosure of the record in
             1642      order to protect:
             1643          (i) privacy interests in the case of a private or controlled record;
             1644          (ii) business confidentiality interests in the case of a record protected under Subsection
             1645      63G-2-305 (1), (2), (40)(a)(ii), or (40)(a)(vi); and
             1646          (iii) privacy interests or the public interest in the case of other protected records.
             1647          (12) The order of the records committee shall include:
             1648          (a) a statement of reasons for the decision, including citations to this chapter, court rule
             1649      or order, another state statute, federal statute, or federal regulation that governs disclosure of
             1650      the record, provided that the citations do not disclose private, controlled, or protected
             1651      information;
             1652          (b) a description of the record or portions of the record to which access was ordered or
             1653      denied, provided that the description does not disclose private, controlled, or protected
             1654      information or information exempt from disclosure under Subsection 63G-2-201 (3)(b);
             1655          (c) a statement that any party to the proceeding before the records committee may
             1656      appeal the records committee's decision to district court; and
             1657          (d) a brief summary of the appeals process, the time limits for filing an appeal, and a
             1658      notice that in order to protect its rights on appeal, the party may wish to seek advice from an
             1659      attorney.
             1660          (13) (a) If the records committee fails to issue a decision within 57 calendar days of the
             1661      filing of the notice of appeal, that failure shall be considered the equivalent of an order denying
             1662      the appeal.
             1663          (b) The petitioner shall notify the records committee in writing if the petitioner
             1664      considers the appeal denied.
             1665          (14) (a) Unless a notice of intent to appeal is filed under Subsection (14)(b), each party
             1666      to the proceeding shall comply with the order of the records committee.
             1667          (b) If a party disagrees with the order of the records committee, that party may file a
             1668      notice of intent to appeal the order of the records committee.
             1669          (c) If the records committee orders the governmental entity to produce a record and no


             1670      appeal is filed, or if, as a result of the appeal, the governmental entity is required to produce a
             1671      record, the governmental entity shall:
             1672          (i) produce the record; and
             1673          (ii) file a notice of compliance with the records committee.
             1674          (d) (i) If the governmental entity that is ordered to produce a record fails to file a notice
             1675      of compliance or a notice of intent to appeal, the records committee may do either or both of
             1676      the following:
             1677          (A) impose a civil penalty of up to $500 for each day of continuing noncompliance; or
             1678          (B) send written notice of the governmental entity's noncompliance to[: (I)] the
             1679      governor, for executive branch entities; [(II)] the Legislative Management Committee for
             1680      legislative branch entities; [and (III)], or the Judicial Council, for judicial branch H.[ agencies[] ].H
             1681      entities.
             1682          (ii) In imposing a civil penalty, the records committee shall consider the gravity and
             1683      circumstances of the violation, including whether the failure to comply was due to neglect or
             1684      was willful or intentional.
             1685          (15) The records committee shall make rules to implement this section as provided by
             1686      Title 63G, Chapter 3, Utah Administrative Rulemaking Act.
             1687          Section 16. Section 63G-2-404 is amended to read:
             1688           63G-2-404. Judicial review.
             1689          (1) (a) Any party to a proceeding before the records committee may petition for judicial
             1690      review by the district court of the records committee's order.
             1691          (b) The petition shall be filed no later than 30 days after the date of the records
             1692      committee's order.
             1693          (c) The records committee is a necessary party to the petition for judicial review.
             1694          (d) The executive secretary of the records committee shall be served with notice of the
             1695      petition in accordance with the Utah Rules of Civil Procedure.
             1696          (2) (a) A requester may petition for judicial review by the district court of a
             1697      governmental entity's determination as specified in Subsection 63G-2-402 (1)(b).
             1698          (b) The requester shall file a petition no later than:
             1699          (i) 30 days after the governmental entity has responded to the records request by either
             1700      providing the requested records or denying the request in whole or in part;


             1701          (ii) 35 days after the original request if the governmental entity failed to respond to the
             1702      request; or
             1703          (iii) 45 days after the original request for records if:
             1704          (A) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1705          (B) the chief administrative officer failed to make a determination under Section
             1706      63G-2-401 .
             1707          (3) The petition for judicial review shall be a complaint governed by the Utah Rules of
             1708      Civil Procedure and shall contain:
             1709          (a) the petitioner's name and mailing address;
             1710          (b) a copy of the records committee order from which the appeal is taken, if the
             1711      petitioner brought a prior appeal to the records committee;
             1712          (c) the name and mailing address of the governmental entity that issued the initial
             1713      determination with a copy of that determination;
             1714          (d) a request for relief specifying the type and extent of relief requested; and
             1715          (e) a statement of the reasons why the petitioner is entitled to relief.
             1716          (4) If the appeal is based on the denial of access to a protected record, the court shall
             1717      allow the claimant of business confidentiality to provide to the court the reasons for the claim
             1718      of business confidentiality.
             1719          (5) All additional pleadings and proceedings in the district court are governed by the
             1720      Utah Rules of Civil Procedure.
             1721          (6) (a) The district court may review the disputed records. [The review shall be]
             1722          (b) If the district court chooses to review the records, the court shall review the records
             1723      in camera.
             1724          (7) The court shall:
             1725          (a) make its decision de novo, but allow introduction of evidence presented to the
             1726      records committee;
             1727          (b) determine all questions of fact and law without a jury; and
             1728          (c) decide the issue at the earliest practical opportunity.
             1729          (8) (a) The court may, upon consideration and weighing of the various interests and
             1730      public policies pertinent to the classification and disclosure or nondisclosure, order the
             1731      disclosure of information properly classified as private, controlled, or protected [if] only if the


             1732      person or party seeking disclosure of the record has established that, by a preponderance of the
             1733      evidence, the public interest favoring access outweighs the interest favoring restriction of
             1734      access.
             1735          (b) The court shall consider and, where appropriate, limit the requester's use and
             1736      further disclosure of the record in order to protect privacy interests in the case of private or
             1737      controlled records, business confidentiality interests in the case of records protected under
             1738      Subsections 63G-2-305 (1) and (2), and privacy interests or the public interest in the case of
             1739      other protected records.
             1740          Section 17. Section 63G-2-703 is amended to read:
             1741           63G-2-703. Applicability to the Legislature and legislative staff offices.
             1742          (1) [The] This chapter applies to the Legislature [and its staff offices shall designate
             1743      and classify records in accordance with Sections 63G-2-301 through 63G-2-305 as public,
             1744      private, controlled, or protected.] as follows:
             1745          (a) The Legislature is subject to:
             1746          (i) Part 1, General Provisions, except the Legislative Management Committee may
             1747      define terms as is necessary to establish a policy described in Subsection (2);
             1748          (ii) Part 2, Access to Records, except Sections 63G-2-203 and 63G-2-204 ;
             1749          (iii) Part 3, Classification, except Subsection 63G-2-307 (1);
             1750          (iv) this section; and
             1751          (v) Part 8, Remedies.
             1752          [(2) (a)] (b) The Legislature [and its staff offices are not subject to Section 63G-2-203
             1753      or to] is exempt from:
             1754          (i) Part 4, Appeals[,], but shall establish a policy to provide for an appeal process;
             1755          (ii) Part 5, State Records Committee[, or], but shall establish a policy to provide for an
             1756      appellate body to hear an appeal from a denial of access to a record or a dispute related to a fee
             1757      and cost assessment;
             1758          (iii) Part 6, Collection of Information and Accuracy of Records[.], but shall establish a
             1759      policy relating to the retention and disposition of records;
             1760          [(b) The Legislature is subject to only the following sections in Part 9, Archives and
             1761      Records Service: Sections 63A-12-102 , 63A-12-106 , and 63G-2-310 .]
             1762          (iv) Part 7, Applicability to Political Subdivisions, the Judiciary, and the Legislature,


             1763      except for this section; and
             1764          (v) Part 9, Public Associations, except to the extent that the part may apply to
             1765      legislators or legislative staff employees acting in a private capacity.
             1766          [(3)] (2) The Legislature, through the Legislative Management Committee[: (a)], shall
             1767      establish policies [to handle requests for classification, designation,] relating to:
             1768          (a) receiving, processing, and responding to a record request, including time periods
             1769      and procedures for the record request process;
             1770          (b) classifying or designating a record;
             1771          (c) fees[,] and costs;
             1772          (d) access[, denials,] to a record;
             1773          (e) denial of access to a record;
             1774          (f) segregation[,] of a record;
             1775          (g) appeals[,], including time periods and procedures for the appeals process;
             1776          (h) ownership, management, and retention[,] of a record; and
             1777          (i) amendment of [records; and] a record.
             1778          [(b) may establish an appellate board to hear appeals from denials of access.]
             1779          [(4) Policies shall include reasonable times for responding to access requests consistent
             1780      with the provisions of Part 2, Access to Records, fees, and reasonable time limits for appeals.]
             1781          [(5)] (3) Upon request, the state archivist shall:
             1782          (a) assist with and advise concerning the establishment of a records management
             1783      program in the Legislature; and
             1784          (b) as required by the Legislature, provide program services similar to those available
             1785      to the executive branch of government, as provided in this chapter and Title 63A, Chapter 12,
             1786      [Part 1, Archives and Records Service] Public Records Management Act.
             1787          (4) The Legislature is not subject to Title 63A, Chapter 12, Public Records
             1788      Management Act, except for compliance with Sections 63A-12-102 and 63A-12-106 .
             1789          Section 18. Section 63G-2-803 is amended to read:
             1790           63G-2-803. No individual liability for certain decisions of a governmental entity.
             1791          (1) Neither the governmental entity, nor any officer or employee of the governmental
             1792      entity, is liable for damages resulting from the release of a record where the person or
             1793      H. [ government ] governmental .H entity requesting the record presented evidence of authority to
             1793a      obtain the record,


             1794      even if it is subsequently determined that the requester had no authority.
             1795          (2) Neither the governmental entity, nor any officer or employee of the governmental
             1796      entity, is liable for damages arising from the negligent disclosure of records classified as
             1797      private under [Subsection 63G-2-302 (1)(f)] Section 63G-2-302 unless:
             1798          (a) the disclosure was of employment records maintained by the governmental entity;
             1799      or
             1800          (b) the current or former government employee had previously filed the notice required
             1801      by Section 63G-2-303 and[: (i)] the government entity did not take reasonable steps to preclude
             1802      access or distribution of the record[; or (ii)] or the release of the record was otherwise willfully
             1803      or grossly negligent.
             1804          (3) A mailing from a government agency to an individual who has filed an application
             1805      under Section 63G-2-303 is not a wrongful disclosure under this chapter or under Title 63A,
             1806      Chapter 12, [Archives and Records Service] Public Records Management Act.
             1807          Section 19. Repealer.
             1808          This bill repeals:
             1809          Section 63G-2-102, Legislative intent.
             1810          Section 20. Effective date.
             1811           S. [ If approved by two-thirds of all the members elected to each house, this bill takes effect
             1812      upon approval by the governor, or the day following the constitutional time limit of Utah
             1813      Constitution Article VII, Section 8, without the governor's signature, or in the case of a veto,
             1814      the date of veto override.
] This bill takes effect on July 1, 2011. .S





Legislative Review Note
    as of 3-1-11 3:05 PM


Office of Legislative Research and General Counsel


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