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H.B. 28 Enrolled

             1     

PENALTIES FOR UNAUTHORIZED USE OF RECORDS

             2     
2011 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: Richard A. Greenwood

             5     
Senate Sponsor: Curtis S. Bramble

             6     
             7      LONG TITLE
             8      General Description:
             9          This bill modifies the Motor Vehicles Code and the Public Safety Code by amending
             10      provisions relating to the unauthorized use of certain records.
             11      Highlighted Provisions:
             12          This bill:
             13          .    provides that the Motor Vehicle Division shall disclose a protected record in certain
             14      circumstances;
             15          .    provides that the knowing or intentional unauthorized access, use, disclosure, or
             16      dissemination of records created or maintained by the Motor Vehicle Division, the
             17      Driver License Division, or the Criminal Investigations and Technical Services
             18      Division is a class B misdemeanor;
             19          .    provides that the director of the Motor Vehicle Division, the Driver License
             20      Division, the Utah Bureau of Criminal Identification, and the Commissioner of
             21      Public Safety shall be informed of the unauthorized use of certain records; and
             22          .    makes technical changes.
             23      Money Appropriated in this Bill:
             24          None
             25      Other Special Clauses:
             26          None
             27      Utah Code Sections Affected:
             28      AMENDS:
             29          41-1a-116, as last amended by Laws of Utah 2009, Chapter 183


             30          53-3-109, as last amended by Laws of Utah 2009, Chapter 183
             31          53-10-108, as last amended by Laws of Utah 2010, Chapter 58
             32          53-10-111, as renumbered and amended by Laws of Utah 1998, Chapter 263
             33     
             34      Be it enacted by the Legislature of the state of Utah:
             35          Section 1. Section 41-1a-116 is amended to read:
             36           41-1a-116. Records -- Access to records -- Fees.
             37          (1) (a) All motor vehicle title and registration records of the division are protected
             38      unless the division determines based upon a written request by the subject of the record that the
             39      record is public.
             40          (b) In addition to the provisions of this section, access to all division records is
             41      permitted for all purposes described in the federal Driver's Privacy Protection Act of 1994, 18
             42      U.S.C. Chapter 123.
             43          (2) (a) Access to public records is determined by Section 63G-2-201 .
             44          (b) A record designated as public under Subsection (1)(a) may be used for advertising
             45      or solicitation purposes.
             46          (3) Access to protected records, except as provided in Subsection (4), is determined by
             47      Section 63G-2-202 .
             48          (4) (a) In addition to those persons granted access to protected records under Section
             49      63G-2-202 , the division [may] shall disclose a protected record to a licensed private
             50      investigator, holding a valid agency or registrant license, with a legitimate business need, a
             51      person with a bona fide security interest, or the owner of a mobile home park subject to
             52      Subsection (5), only upon receipt of a signed acknowledgment that the person receiving that
             53      protected record may not:
             54          [(a)] (i) resell or disclose information from that record to any other person except as
             55      permitted in the federal Driver's Privacy Protection Act of 1994; or
             56          [(b)] (ii) use information from that record for advertising or solicitation purposes.
             57          (b) A legitimate business need under Subsection (4)(a) does not include the collection


             58      of a debt.
             59          (5) The division may disclose the name or address, or both, of the lienholder or mobile
             60      home owner of record, or both of them, to the owner of a mobile home park, if all of the
             61      following conditions are met:
             62          (a) a mobile home located within the mobile home park owner's park has been
             63      abandoned under Section 57-16-13 or the resident is in default under the resident's lease;
             64          (b) the mobile home park owner has conducted a reasonable search, but is unable to
             65      determine the name or address, or both, of the lienholder or mobile home owner of record; and
             66          (c) the mobile home park owner has submitted a written statement to the division
             67      explaining the mobile home park owner's efforts to determine the name or address, or both, of
             68      the lienholder or mobile home owner of record before the mobile home park owner contacted
             69      the division.
             70          (6) The division may provide protected information to a statistic gathering entity under
             71      Subsection (4) only in summary form.
             72          (7) A person allowed access to protected records under Subsection (4) may request
             73      motor vehicle title or registration information from the division regarding any person, entity, or
             74      motor vehicle by submitting a written application on a form provided by the division.
             75          (8) If a person regularly requests information for business purposes, the division may
             76      by rule allow the information requests to be made by telephone and fees as required under
             77      Subsection (9) charged to a division billing account to facilitate division service. The rules
             78      shall require that the:
             79          (a) division determine if the nature of the business and the volume of requests merit the
             80      dissemination of the information by telephone;
             81          (b) division determine if the credit rating of the requesting party justifies providing a
             82      billing account; and
             83          (c) requestor submit to the division an application that includes names and signatures
             84      of persons authorized to request information by telephone and charge the fees to the billing
             85      account.


             86          (9) (a) The division shall charge a reasonable search fee determined under Section
             87      63J-1-504 for the research of each record requested.
             88          (b) Fees may not be charged for furnishing information to persons necessary for their
             89      compliance with this chapter.
             90          (c) Law enforcement agencies have access to division records free of charge.
             91          (10) (a) It is a class B misdemeanor for a person to knowingly or intentionally access,
             92      use, disclose, or disseminate a record created or maintained by the division or any information
             93      contained in a record created or maintained by the division for a purpose prohibited or not
             94      permitted by statute, rule, regulation, or policy of a governmental entity.
             95          (b) A person who discovers or becomes aware of any unauthorized use of records
             96      created or maintained by the division shall inform the director of the unauthorized use.
             97          Section 2. Section 53-3-109 is amended to read:
             98           53-3-109. Records -- Access -- Fees -- Rulemaking.
             99          (1) (a) Except as provided in this section, all records of the division shall be classified
             100      and disclosed in accordance with Title 63G, Chapter 2, Government Records Access and
             101      Management Act.
             102          (b) The division may only disclose personal identifying information:
             103          (i) when the division determines it is in the interest of the public safety to disclose the
             104      information; and
             105          (ii) in accordance with the federal Driver's Privacy Protection Act of 1994, 18 U.S.C.
             106      Chapter 123.
             107          (c) The division may disclose personal identifying information:
             108          (i) to a licensed private investigator holding a valid agency license, with a legitimate
             109      business need;
             110          (ii) to an insurer, insurance support organization, or a self-insured entity, or its agents,
             111      employees, or contractors that issues any motor vehicle insurance under Title 31A, Chapter 22,
             112      Part 3, Motor Vehicle Insurance, for use in connection with claims investigation activities,
             113      antifraud activities, rating, or underwriting for any person issued a license certificate under this


             114      chapter; or
             115          (iii) to a depository institution as defined in Section 7-1-103 for use in accordance with
             116      the federal Driver's Privacy Protection Act of 1994, 18 U.S.C. Chapter 123.
             117          (2) (a) A person who receives personal identifying information shall be advised by the
             118      division that the person may not:
             119          (i) disclose the personal identifying information from that record to any other person;
             120      or
             121          (ii) use the personal identifying information from that record for advertising or
             122      solicitation purposes.
             123          (b) Any use of personal identifying information by an insurer or insurance support
             124      organization, or by a self-insured entity or its agents, employees, or contractors not authorized
             125      by Subsection (1)(c)(ii) is:
             126          (i) an unfair marketing practice under Section 31A-23a-402 ; or
             127          (ii) an unfair claim settlement practice under Subsection 31A-26-303 (3).
             128          (3) (a) Notwithstanding the provisions of Subsection (1)(b), the division or its designee
             129      may disclose portions of a driving record, in accordance with this Subsection (3), to an insurer
             130      as defined under Section 31A-1-301 , or a designee of an insurer, for purposes of assessing
             131      driving risk on the insurer's current motor vehicle insurance policyholders.
             132          (b) The disclosure under Subsection (3)(a) shall:
             133          (i) include the licensed driver's name, driver license number, date of birth, and an
             134      indication of whether the driver has had a moving traffic violation that is a reportable violation,
             135      as defined under Section 53-3-102 during the previous month;
             136          (ii) be limited to the records of drivers who, at the time of the disclosure, are covered
             137      under a motor vehicle insurance policy of the insurer; and
             138          (iii) be made under a contract with the insurer or a designee of an insurer.
             139          (c) The contract under Subsection (3)(b)(iii) shall specify:
             140          (i) the criteria for searching and compiling the driving records being requested;
             141          (ii) the frequency of the disclosures;


             142          (iii) the format of the disclosures, which may be in bulk electronic form; and
             143          (iv) a reasonable charge for the driving record disclosures under this Subsection (3).
             144          (4) The division may:
             145          (a) collect fees in accordance with Section 53-3-105 for searching and compiling its
             146      files or furnishing a report on the driving record of a person;
             147          (b) prepare under the seal of the division and deliver upon request, a certified copy of
             148      any record of the division, and charge a fee under Section 63J-1-504 for each document
             149      authenticated; and
             150          (c) charge reasonable fees established in accordance with the procedures and
             151      requirements of Section 63J-1-504 for disclosing personal identifying information under
             152      Subsection (1)(c).
             153          (5) Each certified copy of a driving record furnished in accordance with this section is
             154      admissible in any court proceeding in the same manner as the original.
             155          (6) (a) A driving record furnished under this section may only report on the driving
             156      record of a person for a period of 10 years.
             157          (b) Subsection (6)(a) does not apply to court or law enforcement reports and to reports
             158      of commercial driver license violations.
             159          (7) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
             160      division may make rules to designate:
             161          (a) what information shall be included in a report on the driving record of a person;
             162          (b) the form of a report or copy of the report which may include electronic format;
             163          (c) the form of a certified copy, as required under Section 53-3-216 , which may include
             164      electronic format;
             165          (d) the form of a signature required under this chapter which may include electronic
             166      format;
             167          (e) the form of written request to the division required under this chapter which may
             168      include electronic format;
             169          (f) the procedures, requirements, and formats for disclosing personal identifying


             170      information under Subsection (1)(c); and
             171          (g) the procedures, requirements, and formats necessary for the implementation of
             172      Subsection (3).
             173          (8) (a) It is a class B misdemeanor for a person to knowingly or intentionally access,
             174      use, disclose, or disseminate a record created or maintained by the division or any information
             175      contained in a record created or maintained by the division for a purpose prohibited or not
             176      permitted by statute, rule, regulation, or policy of a governmental entity.
             177          (b) A person who discovers or becomes aware of any unauthorized use of records
             178      created or maintained by the division shall inform the commissioner and the division director
             179      of the unauthorized use.
             180          Section 3. Section 53-10-108 is amended to read:
             181           53-10-108. Restrictions on access, use, and contents of division records -- Limited
             182      use of records for employment purposes -- Challenging accuracy of records -- Usage fees
             183      -- Missing children records -- Penalty for misuse of records.
             184          (1) Dissemination of information from a criminal history record or warrant of arrest
             185      information from division files is limited to:
             186          (a) criminal justice agencies for purposes of administration of criminal justice and for
             187      employment screening by criminal justice agencies;
             188          (b) noncriminal justice agencies or individuals for any purpose authorized by statute,
             189      executive order, court rule, court order, or local ordinance;
             190          (c) agencies or individuals for the purpose of obtaining required clearances connected
             191      with foreign travel or obtaining citizenship;
             192          (d) (i) agencies or individuals pursuant to a specific agreement with a criminal justice
             193      agency to provide services required for the administration of criminal justice; and
             194          (ii) the agreement shall specifically authorize access to data, limit the use of the data to
             195      purposes for which given, and ensure the security and confidentiality of the data;
             196          (e) agencies or individuals for the purpose of a preplacement adoptive study, in
             197      accordance with the requirements of Sections 78B-6-128 and 78B-6-130 ;


             198          (f) (i) agencies and individuals as the commissioner authorizes for the express purpose
             199      of research, evaluative, or statistical activities pursuant to an agreement with a criminal justice
             200      agency; and
             201          (ii) private security agencies through guidelines established by the commissioner for
             202      employment background checks for their own employees and prospective employees;
             203          (g) a qualifying entity for employment background checks for their own employees and
             204      persons who have applied for employment with the qualifying entity; and
             205          (h) other agencies and individuals as the commissioner authorizes and finds necessary
             206      for protection of life and property and for offender identification, apprehension, and
             207      prosecution pursuant to an agreement.
             208          (2) An agreement under Subsection (1)(f) or (1)(h) shall specifically authorize access
             209      to data, limit the use of data to research, evaluative, or statistical purposes, preserve the
             210      anonymity of individuals to whom the information relates, and ensure the confidentiality and
             211      security of the data.
             212          (3) (a) Before requesting information under Subsection (1)(g), a qualifying entity must
             213      obtain a signed waiver from the person whose information is requested.
             214          (b) The waiver must notify the signee:
             215          (i) that a criminal history background check will be conducted;
             216          (ii) who will see the information; and
             217          (iii) how the information will be used.
             218          (c) Information received by a qualifying entity under Subsection (1)(g) may only be:
             219          (i) available to persons involved in the hiring or background investigation of the
             220      employee; and
             221          (ii) used for the purpose of assisting in making an employment or promotion decision.
             222          (d) A person who disseminates or uses information obtained from the division under
             223      Subsection (1)(g) for purposes other than those specified under Subsection (3)(c), in addition to
             224      any penalties provided under this section, is subject to civil liability.
             225          (e) A qualifying entity that obtains information under Subsection (1)(g) shall provide


             226      the employee or employment applicant an opportunity to:
             227          (i) review the information received as provided under Subsection (8); and
             228          (ii) respond to any information received.
             229          (f) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
             230      division may make rules to implement this Subsection (3).
             231          (g) (i) The applicant fingerprint card fee under Subsection (1)(g) is $20.
             232          (ii) The name check fee under Subsection (1)(g) is $15.
             233          (iii) These fees remain in effect until changed by the division through the process under
             234      Section 63J-1-504 .
             235          (iv) Funds generated under Subsections (3)(g)(i), (3)(g)(ii), and (8)(b) shall be
             236      deposited in the General Fund as a dedicated credit by the department to cover the costs
             237      incurred in providing the information.
             238          (h) The division or its employees are not liable for defamation, invasion of privacy,
             239      negligence, or any other claim in connection with the contents of information disseminated
             240      under Subsection (1)(g).
             241          (4) (a) Any criminal history record information obtained from division files may be
             242      used only for the purposes for which it was provided and may not be further disseminated,
             243      except under Subsection (4)(b).
             244          (b) A criminal history provided to an agency pursuant to Subsection (1)(e) may be
             245      provided by the agency to the person who is the subject of the history, another licensed
             246      child-placing agency, or the attorney for the adoptive parents for the purpose of facilitating an
             247      adoption.
             248          (5) If an individual has no prior criminal convictions, criminal history record
             249      information contained in the division's computerized criminal history files may not include
             250      arrest or disposition data concerning an individual who has been acquitted, the person's charges
             251      dismissed, or when no complaint against the person has been filed.
             252          (6) (a) This section does not preclude the use of the division's central computing
             253      facilities for the storage and retrieval of criminal history record information.


             254          (b) This information shall be stored so it cannot be modified, destroyed, or accessed by
             255      unauthorized agencies or individuals.
             256          (7) Direct access through remote computer terminals to criminal history record
             257      information in the division's files is limited to those agencies authorized by the commissioner
             258      under procedures designed to prevent unauthorized access to this information.
             259          (8) (a) The commissioner shall establish procedures to allow an individual right of
             260      access to review and receive a copy of the individual's criminal history report.
             261          (b) A processing fee for the right of access service, including obtaining a copy of the
             262      individual's criminal history report under Subsection (8)(a) is $15. This fee remains in effect
             263      until changed by the commissioner through the process under Section 63J-1-504 .
             264          (c) (i) The commissioner shall establish procedures for an individual to challenge the
             265      completeness and accuracy of criminal history record information contained in the division's
             266      computerized criminal history files regarding that individual.
             267          (ii) These procedures shall include provisions for amending any information found to
             268      be inaccurate or incomplete.
             269          (9) The private security agencies as provided in Subsection (1)(f)(ii):
             270          (a) shall be charged for access; and
             271          (b) shall be registered with the division according to rules made by the division under
             272      Title 63G, Chapter 3, Utah Administrative Rulemaking Act.
             273          (10) Before providing information requested under this section, the division shall give
             274      priority to criminal justice agencies needs.
             275          [(11) (a) Misuse of access to criminal history record information is a class B
             276      misdemeanor.]
             277          [(b) The commissioner shall be informed of the misuse.]
             278          (11) (a) It is a class B misdemeanor for a person to knowingly or intentionally access,
             279      use, disclose, or disseminate a record created, maintained, or to which access is granted by the
             280      division or any information contained in a record created, maintained, or to which access is
             281      granted by the division for a purpose prohibited or not permitted by statute, rule, regulation, or


             282      policy of a governmental entity.
             283          (b) A person who discovers or becomes aware of any unauthorized use of records
             284      created or maintained, or to which access is granted by the division shall inform the
             285      commissioner and the director of the Utah Bureau of Criminal Identification of the
             286      unauthorized use.
             287          Section 4. Section 53-10-111 is amended to read:
             288           53-10-111. Refusal to provide information -- False information -- Misdemeanor.
             289          It is a class B misdemeanor for a person to:
             290          (1) neglect or refuse to provide, or willfully withhold any information under this part;
             291          (2) willfully provide false information;
             292          (3) willfully fail to do or perform any act required under this part;
             293          (4) hinder or prevent another from doing an act required under this part; or
             294          (5) willfully remove, destroy, alter, mutilate, or disclose the contents of any file or
             295      record [of] created or maintained, or to which access is granted by the division unless
             296      authorized by and in compliance with procedures established by the [commissioner] division.


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