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H.B. 235 Enrolled

             1     

TECHNOLOGY TECHNICAL AMENDMENTS

             2     
2011 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: Patrice M. Arent

             5     
Senate Sponsor: Benjamin M. McAdams

             6     
             7      LONG TITLE
             8      General Description:
             9          This bill amends certain reporting requirements and deletes references to the Utah
             10      Information Technology Commission.
             11      Highlighted Provisions:
             12          This bill:
             13          .    eliminates the submission of model rules or standards and technology transfer
             14      reports;
             15          .    modifies the reporting requirements to include the Public Utilities and Technology
             16      Interim Committee; and
             17          .    makes technical corrections.
             18      Money Appropriated in this Bill:
             19          None
             20      Other Special Clauses:
             21          None
             22      Utah Code Sections Affected:
             23      AMENDS:
             24          46-4-501, as last amended by Laws of Utah 2008, Chapter 382
             25          63A-9-801, as last amended by Laws of Utah 2008, Chapters 3 and 382
             26          63B-3-301, as last amended by Laws of Utah 2008, Chapter 382
             27          63F-1-102, as enacted by Laws of Utah 2005, Chapter 169
             28          63F-1-104, as enacted by Laws of Utah 2005, Chapter 169
             29          63F-1-201, as last amended by Laws of Utah 2007, Chapter 117


             30          63F-1-203, as enacted by Laws of Utah 2005, Chapter 169
             31          63F-1-404, as enacted by Laws of Utah 2005, Chapter 169
             32          63F-1-504, as enacted by Laws of Utah 2005, Chapter 169
             33          63F-1-604, as enacted by Laws of Utah 2005, Chapter 169
             34     
             35      Be it enacted by the Legislature of the state of Utah:
             36          Section 1. Section 46-4-501 is amended to read:
             37           46-4-501. Creation and retention of electronic records and conversion of written
             38      records by governmental agencies.
             39          (1) A state governmental agency may, by following the procedures and requirements of
             40      Title 63G, Chapter 3, Utah Administrative Rulemaking Act, make rules that:
             41          (a) identify specific transactions that the agency is willing to conduct by electronic
             42      means;
             43          (b) identify specific transactions that the agency will never conduct by electronic
             44      means;
             45          (c) specify the manner and format in which electronic records must be created,
             46      generated, sent, communicated, received, and stored, and the systems established for those
             47      purposes;
             48          (d) if law or rule requires that the electronic records must be signed by electronic
             49      means, specify the type of electronic signature required, the manner and format in which the
             50      electronic signature must be affixed to the electronic record, and the identity of, or criteria that
             51      must be met, by any third party used by a person filing a document to facilitate the process;
             52          (e) specify control processes and procedures as appropriate to ensure adequate
             53      preservation, disposition, integrity, security, confidentiality, and auditability of electronic
             54      records; and
             55          (f) identify any other required attributes for electronic records that are specified for
             56      corresponding nonelectronic records or that are reasonably necessary under the circumstances.
             57          (2) A state governmental agency that makes rules under this section shall submit copies


             58      of those rules, and any amendments to those rules, to[: (a)] the chief information officer
             59      established by Section 63F-1-201 [; and].
             60          [(b) the Utah Technology Commission established by Section 63D-1a-201 .]
             61          (3) (a) The chief information officer may prepare model rules and standards relating to
             62      electronic transactions that encourage and promote consistency and interoperability with
             63      similar requirements adopted by other Utah government agencies, other states, the federal
             64      government, and nongovernmental persons interacting with Utah governmental agencies.
             65          (b) In preparing those model rules and standards, the chief information officer may
             66      specify different levels of standards from which governmental agencies may choose in order to
             67      implement the most appropriate standard for a particular application.
             68          [(c) Before submitting any model rules or standards to state governmental agencies for
             69      their adoption as permanent rules, the chief information officer shall submit the model rules
             70      and standards to the Utah Technology Commission for its review and suggestions.]
             71          [(d)] (c) Nothing in this Subsection (3) requires a state agency to use the model rules
             72      and standards prepared by the chief information officer when making rules under this section.
             73          (4) Except as provided in Subsection 46-4-301 (6), nothing in this chapter requires any
             74      state governmental agency to:
             75          (a) conduct transactions by electronic means; or
             76          (b) use or permit the use of electronic records or electronic signatures.
             77          (5) Each state governmental agency shall:
             78          (a) establish record retention schedules for any electronic records created or received in
             79      an electronic transaction according to the standards developed by the Division of Archives
             80      under Subsection 63A-12-101 (2)(e); and
             81          (b) obtain approval of those schedules from the State Records Committee as required
             82      by Subsection 63G-2-502 (1)(b).
             83          Section 2. Section 63A-9-801 is amended to read:
             84           63A-9-801. State surplus property program -- Definitions -- Administration.
             85          (1) As used in this section:


             86          (a) "Agency" means:
             87          (i) the Utah Departments of Administrative Services, Agriculture, Alcoholic Beverage
             88      Control, Commerce, Community and Culture, Corrections, Workforce Services, Health,
             89      Human Resource Management, Human Services, Insurance, Natural Resources, Public Safety,
             90      Technology Services, and Transportation and the Labor Commission;
             91          (ii) the Utah Offices of the Auditor, Attorney General, Court Administrator, Crime
             92      Victim Reparations, Rehabilitation, and Treasurer;
             93          (iii) the Public Service Commission and State Tax Commission;
             94          (iv) the State Boards of Education, Pardons and Parole, and Regents;
             95          (v) the Career Service Review Board;
             96          (vi) other state agencies designated by the governor;
             97          (vii) the legislative branch, the judicial branch, and the State Board of Regents; and
             98          (viii) an institution of higher education, its president, and its board of trustees for
             99      purposes of Section 63A-9-802 .
             100          (b) "Division" means the Division of Fleet Operations.
             101          (c) "Information technology equipment" means any equipment that is designed to
             102      electronically manipulate, store, or transfer any form of data.
             103          (d) "Inventory property" means property in the possession of the division that is
             104      available for purchase by an agency or the public.
             105          (e) "Judicial district" means the geographic districts established by Section 78A-1-102 .
             106          (f) (i) "Surplus property" means property purchased by, seized by, or donated to, an
             107      agency that the agency wishes to dispose of.
             108          (ii) "Surplus property" does not mean real property.
             109          (g) "Transfer" means transfer of surplus property without cash consideration.
             110          (2) (a) The division shall make rules establishing a state surplus property program that
             111      meets the requirements of this chapter by following the procedures and requirements of Title
             112      63G, Chapter 3, Utah Administrative Rulemaking Act.
             113          (b) Those rules shall include:


             114          (i) a requirement prohibiting the transfer of surplus property from one agency to
             115      another agency without written approval from the division;
             116          (ii) procedures and requirements governing division administration requirements that
             117      an agency must follow;
             118          (iii) requirements governing purchase priorities;
             119          (iv) requirements governing accounting, reimbursement, and payment procedures;
             120          (v) procedures for collecting bad debts;
             121          (vi) requirements and procedures for disposing of firearms;
             122          (vii) the elements of the rates or other charges assessed by the division for services and
             123      handling;
             124          (viii) procedures governing the timing and location of public sales of inventory
             125      property; and
             126          (ix) procedures governing the transfer of information technology equipment by state
             127      agencies directly to public schools.
             128          (c) The division shall report all transfers of information technology equipment by state
             129      agencies to public schools [to the Utah Technology Commission and] to the Legislative Interim
             130      Education Committee at the end of each fiscal year.
             131          (3) In creating and administering the program, the division shall:
             132          (a) when conditions, inventory, and demand permit:
             133          (i) establish facilities to store inventory property at geographically dispersed locations
             134      throughout the state; and
             135          (ii) hold public sales of property at geographically dispersed locations throughout the
             136      state;
             137          (b) establish, after consultation with the agency requesting the sale of surplus property,
             138      the price at which the surplus property shall be sold; and
             139          (c) transfer proceeds arising from the sale of state surplus property to the agency
             140      requesting the sale in accordance with Title 63J, Chapter 1, Budgetary Procedures Act, less an
             141      amount established by the division by rule to pay the costs of administering the surplus


             142      property program.
             143          (4) Unless specifically exempted from this chapter by explicit reference to this chapter,
             144      each state agency shall dispose of and acquire surplus property only by participating in the
             145      division's program.
             146          Section 3. Section 63B-3-301 is amended to read:
             147           63B-3-301. Legislative intent -- Additional projects.
             148          (1) It is the intent of the Legislature that, for any lease purchase agreement that the
             149      Legislature may authorize the Division of Facilities Construction and Management to enter into
             150      during its 1994 Annual General Session, the State Building Ownership Authority, at the
             151      reasonable rates and amounts it may determine, and with technical assistance from the state
             152      treasurer, the director of the Division of Finance, and the director of the Governor's Office of
             153      Planning and Budget, may seek out the most cost effective and prudent lease purchase plans
             154      available to the state and may, pursuant to Title 63B, Chapter 1, Part 3, State Building
             155      Ownership Authority Act, certificate out interests in, or obligations of the authority pertaining
             156      to:
             157          (a) the lease purchase obligation; or
             158          (b) lease rental payments under the lease purchase obligation.
             159          (2) It is the intent of the Legislature that the Department of Transportation dispose of
             160      surplus real properties and use the proceeds from those properties to acquire or construct
             161      through the Division of Facilities Construction and Management a new District Two Complex.
             162          (3) It is the intent of the Legislature that the State Building Board allocate funds from
             163      the Capital Improvement appropriation and donations to cover costs associated with the
             164      upgrade of the Governor's Residence that go beyond the restoration costs which can be covered
             165      by insurance proceeds.
             166          (4) (a) It is the intent of the Legislature to authorize the State Building Ownership
             167      Authority under authority of Title 63B, Chapter 1, Part 3, State Building Ownership Authority
             168      Act, to issue or execute obligations or enter into or arrange for a lease purchase agreement in
             169      which participation interests may be created, to provide up to $10,600,000 for the construction


             170      of a Natural Resources Building in Salt Lake City, together with additional amounts necessary
             171      to:
             172          (i) pay costs of issuance;
             173          (ii) pay capitalized interest; and
             174          (iii) fund any debt service reserve requirements.
             175          (b) It is the intent of the Legislature that the authority seek out the most cost effective
             176      and prudent lease purchase plan available with technical assistance from the state treasurer, the
             177      director of the Division of Finance, and the director of the Governor's Office of Planning and
             178      Budget.
             179          (c) It is the intent of the Legislature that the operating budget for the Department of
             180      Natural Resources not be increased to fund these lease payments.
             181          (5) (a) It is the intent of the Legislature to authorize the State Building Ownership
             182      Authority under authority of Title 63B, Chapter 1, Part 3, State Building Ownership Authority
             183      Act, to issue or execute obligations or enter into or arrange for a lease purchase agreement in
             184      which participation interests may be created, to provide up to $8,300,000 for the acquisition of
             185      the office buildings currently occupied by the Department of Environmental Quality and
             186      approximately 19 acres of additional vacant land at the Airport East Business Park in Salt Lake
             187      City, together with additional amounts necessary to:
             188          (i) pay costs of issuance;
             189          (ii) pay capitalized interest; and
             190          (iii) fund any debt service reserve requirements.
             191          (b) It is the intent of the Legislature that the authority seek out the most cost effective
             192      and prudent lease purchase plan available with technical assistance from the state treasurer, the
             193      director of the Division of Finance, and the director of the Governor's Office of Planning and
             194      Budget.
             195          (6) (a) It is the intent of the Legislature to authorize the State Building Ownership
             196      Authority under authority of Title 63B, Chapter 1, Part 3, State Building Ownership Authority
             197      Act, to issue or execute obligations or enter into or arrange for a lease purchase agreement in


             198      which participation interests may be created, to provide up to $9,000,000 for the acquisition or
             199      construction of up to two field offices for the Department of Human Services in the
             200      southwestern portion of Salt Lake County, together with additional amounts necessary to:
             201          (i) pay costs of issuance;
             202          (ii) pay capitalized interest; and
             203          (iii) fund any debt service reserve requirements.
             204          (b) It is the intent of the Legislature that the authority seek out the most cost effective
             205      and prudent lease purchase plan available with technical assistance from the state treasurer, the
             206      director of the Division of Finance, and the director of the Governor's Office of Planning and
             207      Budget.
             208          (7) (a) It is the intent of the Legislature to authorize the State Building Ownership
             209      Authority under authority of Title 63B, Chapter 1, Part 3, State Building Ownership Authority
             210      Act, to issue or execute obligations or enter into or arrange for lease purchase agreements in
             211      which participation interests may be created, to provide up to $5,000,000 for the acquisition or
             212      construction of up to 13 stores for the Department of Alcoholic Beverage Control, together
             213      with additional amounts necessary to:
             214          (i) pay costs of issuance;
             215          (ii) pay capitalized interest; and
             216          (iii) fund any debt service reserve requirements.
             217          (b) It is the intent of the Legislature that the authority seek out the most cost effective
             218      and prudent lease purchase plan available with technical assistance from the state treasurer, the
             219      director of the Division of Finance, and the director of the Governor's Office of Planning and
             220      Budget.
             221          (c) It is the intent of the Legislature that the operating budget for the Department of
             222      Alcoholic Beverage Control not be increased to fund these lease payments.
             223          (8) (a) It is the intent of the Legislature to authorize the State Building Ownership
             224      Authority under authority of Title 63B, Chapter 1, Part 3, State Building Ownership Authority
             225      Act, to issue or execute obligations or enter into or arrange for a lease purchase agreement in


             226      which participation interests may be created, to provide up to $6,800,000 for the construction
             227      of a Prerelease and Parole Center for the Department of Corrections, containing a minimum of
             228      300 beds, together with additional amounts necessary to:
             229          (i) pay costs of issuance;
             230          (ii) pay capitalized interest; and
             231          (iii) fund any debt service reserve requirements.
             232          (b) It is the intent of the Legislature that the authority seek out the most cost effective
             233      and prudent lease purchase plan available with technical assistance from the state treasurer, the
             234      director of the Division of Finance, and the director of the Governor's Office of Planning and
             235      Budget.
             236          (9) If S.B. 275, 1994 General Session, which authorizes funding for a Courts Complex
             237      in Salt Lake City, becomes law, it is the intent of the Legislature that:
             238          (a) the Legislative Management Committee, the Interim Appropriation Subcommittees
             239      for General Government and Capital Facilities and Executive Offices, Courts, and Corrections,
             240      the Office of the Legislative Fiscal Analyst, the Governor's Office of Planning and Budget, and
             241      the State Building Board participate in a review of the proposed facility design for the Courts
             242      Complex no later than December 1994; and
             243          (b) although this review will not affect the funding authorization issued by the 1994
             244      Legislature, it is expected that Division of Facilities Construction and Management will give
             245      proper attention to concerns raised in these reviews and make appropriate design changes
             246      pursuant to the review.
             247          (10) It is the intent of the Legislature that:
             248          (a) the Division of Facilities Construction and Management, in cooperation with the
             249      Division of Youth Corrections renamed in 2003 to the Division of Juvenile Justice Services,
             250      develop a flexible use prototype facility for the Division of Youth Corrections renamed in 2003
             251      to the Division of Juvenile Justice Services;
             252          (b) the development process use existing prototype proposals unless it can be
             253      quantifiably demonstrated that the proposals cannot be used;


             254          (c) the facility is designed so that with minor modifications, it can accommodate
             255      detention, observation and assessment, transition, and secure programs as needed at specific
             256      geographical locations;
             257          (d) (i) funding as provided in the fiscal year 1995 bond authorization for the Division
             258      of Youth Corrections renamed in 2003 to the Division of Juvenile Justice Services is used to
             259      design and construct one facility and design the other;
             260          (ii) the Division of Youth Corrections renamed in 2003 to the Division of Juvenile
             261      Justice Services shall:
             262          (A) determine the location for the facility for which design and construction are fully
             263      funded; and
             264          (B) in conjunction with the Division of Facilities Construction and Management,
             265      determine the best methodology for design and construction of the fully funded facility;
             266          (e) the Division of Facilities Construction and Management submit the prototype as
             267      soon as possible to the Capital Facilities and Administrative Services Appropriation
             268      Subcommittee and Executive Offices, Criminal Justice, and Legislature Appropriation
             269      Subcommittee for review;
             270          (f) the Division of Facilities Construction and Management issue a Request for
             271      Proposal for one of the facilities, with that facility designed and constructed entirely by the
             272      winning firm;
             273          (g) the other facility be designed and constructed under the existing Division of
             274      Facilities Construction and Management process;
             275          (h) that both facilities follow the program needs and specifications as identified by
             276      Division of Facilities Construction and Management and the Division of Youth Corrections
             277      renamed in 2003 to the Division of Juvenile Justice Services in the prototype; and
             278          (i) the fully funded facility should be ready for occupancy by September 1, 1995.
             279          (11) It is the intent of the Legislature that the fiscal year 1995 funding for the State Fair
             280      Park Master Study be used by the Division of Facilities Construction and Management to
             281      develop a master plan for the State Fair Park that:


             282          (a) identifies capital facilities needs, capital improvement needs, building
             283      configuration, and other long term needs and uses of the State Fair Park and its buildings; and
             284          (b) establishes priorities for development, estimated costs, and projected timetables.
             285          (12) It is the intent of the Legislature that:
             286          (a) the Division of Facilities Construction and Management, in cooperation with the
             287      Division of Parks and Recreation and surrounding counties, develop a master plan and general
             288      program for the phased development of Antelope Island;
             289          (b) the master plan:
             290          (i) establish priorities for development;
             291          (ii) include estimated costs and projected time tables; and
             292          (iii) include recommendations for funding methods and the allocation of
             293      responsibilities between the parties; and
             294          (c) the results of the effort be reported to the Natural Resources Appropriations
             295      Subcommittee and Capital Facilities and Administrative Services Appropriation
             296      Subcommittee.
             297          (13) It is the intent of the Legislature to authorize the University of Utah to use:
             298          (a) bond reserves to plan, design, and construct the Kingsbury Hall renovation under
             299      the supervision of the director of the Division of Facilities Construction and Management
             300      unless supervisory authority is delegated by the director; and
             301          (b) donated and other nonappropriated funds to plan, design, and construct the Biology
             302      Research Building under the supervision of the director of the Division of Facilities
             303      Construction and Management unless supervisory authority is delegated by the director.
             304          (14) It is the intent of the Legislature to authorize Utah State University to use:
             305          (a) federal and other funds to plan, design, and construct the Bee Lab under the
             306      supervision of the director of the Division of Facilities Construction and Management unless
             307      supervisory authority is delegated by the director;
             308          (b) donated and other nonappropriated funds to plan, design, and construct an Athletic
             309      Facility addition and renovation under the supervision of the director of the Division of


             310      Facilities Construction and Management unless supervisory authority is delegated by the
             311      director;
             312          (c) donated and other nonappropriated funds to plan, design, and construct a renovation
             313      to the Nutrition and Food Science Building under the supervision of the director of the
             314      Division of Facilities Construction and Management unless supervisory authority is delegated
             315      by the director; and
             316          (d) federal and private funds to plan, design, and construct the Millville Research
             317      Facility under the supervision of the director of the Division of Facilities Construction and
             318      Management unless supervisory authority is delegated by the director.
             319          (15) It is the intent of the Legislature to authorize Salt Lake Community College to use:
             320          (a) institutional funds to plan, design, and construct a remodel to the Auto Trades
             321      Office and Learning Center under the supervision of the director of the Division of Facilities
             322      Construction and Management unless supervisory authority is delegated by the director;
             323          (b) institutional funds to plan, design, and construct the relocation and expansion of a
             324      temporary maintenance compound under the supervision of the director of the Division of
             325      Facilities Construction and Management unless supervisory authority is delegated by the
             326      director; and
             327          (c) institutional funds to plan, design, and construct the Alder Amphitheater under the
             328      supervision of the director of the Division of Facilities Construction and Management unless
             329      supervisory authority is delegated by the director.
             330          (16) It is the intent of the Legislature to authorize Southern Utah University to use:
             331          (a) federal funds to plan, design, and construct a Community Services Building under
             332      the supervision of the director of the Division of Facilities Construction and Management
             333      unless supervisory authority is delegated by the director; and
             334          (b) donated and other nonappropriated funds to plan, design, and construct a stadium
             335      expansion under the supervision of the director of the Division of Facilities Construction and
             336      Management unless supervisory authority is delegated by the director.
             337          (17) It is the intent of the Legislature to authorize the Department of Corrections to use


             338      donated funds to plan, design, and construct a Prison Chapel at the Central Utah Correctional
             339      Facility in Gunnison under the supervision of the director of the Division of Facilities
             340      Construction and Management unless supervisory authority is delegated by the director.
             341          (18) If the Utah National Guard does not relocate in the Signetics Building, it is the
             342      intent of the Legislature to authorize the Guard to use federal funds and funds from Provo City
             343      to plan and design an Armory in Provo, Utah, under the supervision of the director of the
             344      Division of Facilities Construction and Management unless supervisory authority is delegated
             345      by the director.
             346          (19) It is the intent of the Legislature that the Utah Department of Transportation use
             347      $250,000 of the fiscal year 1995 highway appropriation to fund an environmental study in
             348      Ogden, Utah of the 2600 North Corridor between Washington Boulevard and I-15.
             349          (20) It is the intent of the Legislature that the Ogden-Weber Applied Technology
             350      Center use the money appropriated for fiscal year 1995 to design the Metal Trades Building
             351      and purchase equipment for use in that building that could be used in metal trades or other
             352      programs in other Applied Technology Centers.
             353          (21) It is the intent of the Legislature that the Bridgerland Applied Technology Center
             354      and the Ogden-Weber Applied Technology Center projects as designed in fiscal year 1995 be
             355      considered as the highest priority projects for construction funding in fiscal year 1996.
             356          (22) It is the intent of the Legislature that:
             357          (a) the Division of Facilities Construction and Management complete physical space
             358      utilization standards by June 30, 1995, for the use of technology education activities;
             359          (b) these standards are to be developed with and approved by the State Office of
             360      Education, the Board of Regents, and the Utah State Building Board;
             361          (c) these physical standards be used as the basis for:
             362          (i) determining utilization of any technology space based on number of stations capable
             363      and occupied for any given hour of operation; and
             364          (ii) requests for any new space or remodeling;
             365          (d) the fiscal year 1995 projects at the Bridgerland Applied Technology Center and the


             366      Ogden-Weber Applied Technology Center are exempt from this process; and
             367          (e) the design of the Davis Applied Technology Center take into account the utilization
             368      formulas established by the Division of Facilities Construction and Management.
             369          (23) It is the intent of the Legislature that Utah Valley State College may use the
             370      money from the bond allocated to the remodel of the Signetics building to relocate its technical
             371      education programs at other designated sites or facilities under the supervision of the director
             372      of the Division of Facilities Construction and Management unless supervisory authority is
             373      delegated by the director.
             374          (24) It is the intent of the Legislature that the money provided for the fiscal year 1995
             375      project for the Bridgerland Applied Technology Center be used to design and construct the
             376      space associated with Utah State University and design the technology center portion of the
             377      project.
             378          (25) It is the intent of the Legislature that the governor provide periodic reports on the
             379      expenditure of the funds provided for electronic technology, equipment, and hardware to the
             380      [Information Technology Commission] Public Utilities and Technology Interim Committee,
             381      the Capital Facilities and Administrative Services Appropriation Subcommittee, and the
             382      Legislative Management Committee.
             383          Section 4. Section 63F-1-102 is amended to read:
             384           63F-1-102. Definitions.
             385          As used in this title:
             386          (1) "Board" means the Technology Advisory Board created in Section 63F-1-202 .
             387          (2) "Chief information officer" means the chief information officer appointed under
             388      Section 63F-1-201 .
             389          [(3) "Commission" means the Utah Technology Commission created in Section
             390      63D-1a-201 .]
             391          [(4)] (3) "Computer center" means the location at which a central data processing
             392      platform is managed to serve multiple executive branch agencies.
             393          [(5)] (4) "Data center" means a centralized repository for the storage, management, and


             394      dissemination of data.
             395          [(6)] (5) "Department" means the Department of Technology Services.
             396          [(7)] (6) (a) Except as provided in Subsection [(7)] (6)(b), "executive branch agency"
             397      means an agency or administrative subunit of state government.
             398          (b) "Executive branch agency" does not include:
             399          (i) the legislative branch;
             400          (ii) the judicial branch;
             401          (iii) the State Board of Education;
             402          (iv) the Board of Regents;
             403          (v) institutions of higher education;
             404          (vi) independent entities as defined in Section 63E-1-102 ; and
             405          (vii) elective constitutional offices of the executive department which includes:
             406          (A) the state auditor;
             407          (B) the state treasurer; and
             408          (C) the attorney general.
             409          [(8)] (7) "Executive branch strategic plan" means the executive branch strategic plan
             410      created under Section 63F-1-203 .
             411          [(9)] (8) "Information technology" means all computerized and auxiliary automated
             412      information handling, including:
             413          (a) systems design and analysis;
             414          (b) acquisition, storage, and conversion of data;
             415          (c) computer programming;
             416          (d) information storage and retrieval;
             417          (e) voice, radio, video, and data communications;
             418          (f) requisite systems controls;
             419          (g) simulation; and
             420          (h) all related interactions between people and machines.
             421          [(10)] (9) "State information architecture" means a logically consistent set of


             422      principles, policies, and standards that guide the engineering of state government's information
             423      technology and infrastructure in a way that ensures alignment with state government's business
             424      and service needs.
             425          [(11)] (10) "Telecommunications" means the transmission or reception of signs,
             426      signals, writing, images, sounds, messages, data, or other information of any nature by wire,
             427      radio, light waves, or other electromagnetic means.
             428          Section 5. Section 63F-1-104 is amended to read:
             429           63F-1-104. Purposes.
             430          The department shall:
             431          (1) lead state executive branch agency efforts to reengineer the state's information
             432      technology architecture with the goal of coordinating central and individual agency information
             433      technology in a manner that:
             434          (a) ensures compliance with the executive branch agency strategic plan; and
             435          (b) ensures that cost-effective, efficient information and communication systems and
             436      resources are being used by agencies to:
             437          (i) reduce data, hardware, and software redundancy;
             438          (ii) improve system interoperability and data accessibility between agencies; and
             439          (iii) meet the agency's and user's business and service needs;
             440          (2) (a) coordinate an executive branch strategic plan for all agencies;
             441          (b) identify best practices from agencies and other public and private sector entities;
             442      and
             443          (c) develop and implement processes to replicate information technology best practices
             444      and standards throughout the executive branch;
             445          (3) oversee the expanded use and implementation of project and contract management
             446      principles as they relate to information technology projects within the executive branch;
             447          (4) serve as general contractor between the state's information technology users and
             448      private sector providers of information technology products and services;
             449          (5) work toward building stronger partnering relationships with providers;


             450          (6) develop service level agreements with executive branch departments and agencies
             451      to ensure quality products and services are delivered on schedule and within budget;
             452          (7) develop standards for application development including a standard methodology
             453      and cost-benefit analysis that all agencies shall utilize for application development activities;
             454          (8) determine and implement statewide efforts to standardize data elements and
             455      determine data ownership assignments among executive branch agencies;
             456          (9) develop systems and methodologies to review, evaluate, and prioritize existing
             457      information technology projects within the executive branch and report to the governor and the
             458      [commission] Public Utilities and Technology Interim Committee on a semiannual basis
             459      regarding the status of information technology projects; and
             460          (10) assist the Governor's Office of Planning and Budget with the development of
             461      information technology budgets for agencies.
             462          Section 6. Section 63F-1-201 is amended to read:
             463           63F-1-201. Chief information officer -- Appointment -- Powers -- Reporting.
             464          (1) The director of the department shall serve as the state's chief information officer.
             465          (2) The chief information officer shall:
             466          (a) advise the governor on information technology policy; and
             467          (b) perform those duties given the chief information officer by statute.
             468          (3) (a) The chief information officer shall report annually to:
             469          (i) the governor; and
             470          [(ii) the commission; and]
             471          [(iii)] (ii) the Public Utilities and Technology Interim Committee.
             472          (b) The report required under Subsection (3)(a) shall:
             473          (i) summarize the state's current and projected use of information technology;
             474          (ii) summarize the executive branch strategic plan including a description of major
             475      changes in the executive branch strategic plan; and
             476          (iii) provide a brief description of each state agency's information technology plan.
             477          (4) (a) In accordance with this section, the chief information officer shall prepare an


             478      interbranch information technology coordination plan that provides for the coordination where
             479      possible of the development, acquisition, and maintenance of information technology and
             480      information systems of:
             481          (i) the executive branch;
             482          (ii) the judicial branch;
             483          (iii) the legislative branch;
             484          (iv) the Board of Regents; and
             485          (v) the State Board of Education.
             486          (b) In the development of the interbranch coordination plan, the chief information
             487      officer shall consult with the entities described in Subsection (4)(a).
             488          (c) The interbranch coordination plan:
             489          (i) is an advisory document; and
             490          (ii) does not bind any entity described in Subsection (4)(a).
             491          (d) (i) The chief information officer shall submit the interbranch coordination plan to
             492      the Public Utilities and Technology Interim Committee for comment.
             493          (ii) The chief information officer may modify the interbranch coordination plan:
             494          (A) at the request of the Public Utilities and Technology Interim Committee; or
             495          (B) to improve the coordination between the entities described in Subsection (4)(a).
             496          (iii) Any amendment to the interbranch coordination plan is subject to this Subsection
             497      (4) in the same manner as the interbranch coordination plan is subject to this Subsection (4).
             498          (5) In a manner consistent with the interbranch coordination plan created in accordance
             499      with Subsection (4), the chief information officer shall maintain liaisons with:
             500          (a) the judicial branch;
             501          (b) the legislative branch;
             502          (c) the Board of Regents;
             503          (d) the State Board of Education;
             504          (e) local government;
             505          (f) the federal government;


             506          (g) business and industry; and
             507          (h) those members of the public who use information technology or systems of the
             508      state.
             509          Section 7. Section 63F-1-203 is amended to read:
             510           63F-1-203. Executive branch information technology strategic plan.
             511          (1) In accordance with this section, the chief information officer shall prepare an
             512      executive branch information technology strategic plan:
             513          (a) that complies with this chapter; and
             514          (b) which shall include:
             515          (i) a strategic plan for the:
             516          (A) interchange of information related to information technology between executive
             517      branch agencies;
             518          (B) coordination between executive branch agencies in the development and
             519      maintenance of information technology and information systems, including the coordination of
             520      agency information technology plans described in Section 63F-1-204 ; and
             521          (C) protection of the privacy of individuals who use state information technology or
             522      information systems;
             523          (ii) priorities for the development and implementation of information technology or
             524      information systems including priorities determined on the basis of:
             525          (A) the importance of the information technology or information system; and
             526          (B) the time sequencing of the information technology or information system; and
             527          (iii) maximizing the use of existing state information technology resources.
             528          (2) In the development of the executive branch strategic plan, the chief information
             529      officer shall consult with all cabinet level officials and the advisory board created in Section
             530      63F-1-202 .
             531          (3) (a) Unless withdrawn by the chief information officer or the governor in accordance
             532      with Subsection (3)(b), the executive branch strategic plan takes effect 30 days after the day on
             533      which the executive branch strategic plan is submitted to:


             534          (i) the governor; and
             535          (ii) the [commission] Public Utilities and Technology Interim Committee.
             536          (b) The chief information officer or the governor may withdraw the executive branch
             537      strategic plan submitted under Subsection (3)(a) if the governor or chief information officer
             538      determines that the executive branch strategic plan:
             539          (i) should be modified; or
             540          (ii) for any other reason should not take effect.
             541          (c) The [commission] Public Utilities and Technology Interim Committee may make
             542      recommendations to the governor and to the chief information officer if the commission
             543      determines that the executive branch strategic plan should be modified or for any other reason
             544      should not take effect.
             545          (d) Modifications adopted by the chief information officer shall be resubmitted to the
             546      governor and the [commission] Public Utilities and Technology Interim Committee for their
             547      review or approval as provided in Subsections (3)(a) and (b).
             548          (4) The executive branch strategic plan is to be implemented by executive branch
             549      agencies through each executive branch agency adopting an agency information technology
             550      plan in accordance with Section 63F-1-204 .
             551          Section 8. Section 63F-1-404 is amended to read:
             552           63F-1-404. Duties of the division.
             553          The division shall:
             554          (1) develop and implement an effective enterprise architecture governance model for
             555      the executive branch;
             556          (2) provide oversight of information technology projects that impact statewide
             557      information technology services, assets, or functions of state government to:
             558          (a) control costs;
             559          (b) ensure business value to a project;
             560          (c) maximize resources;
             561          (d) ensure the uniform application of best practices; and


             562          (e) avoid duplication of resources;
             563          (3) develop a method of accountability to agencies for services provided by the
             564      division through service agreements with the agencies;
             565          (4) beginning September 1, 2006, and each September 1 thereafter, provide the chief
             566      information officer and the [commission] Public Utilities and Technology Interim Committee
             567      with performance measures used by the division to measure the quality of service delivered by
             568      the division and the results of the performance measures;
             569          (5) serve as a project manager for enterprise architecture which includes the
             570      management of applications, standards, and procurement of enterprise architecture;
             571          (6) coordinate the development and implementation of advanced state
             572      telecommunication systems;
             573          (7) provide services including technical assistance:
             574          (a) to executive branch agencies and subscribers to the services; and
             575          (b) related to information technology or telecommunications;
             576          (8) establish telecommunication system specifications and standards for use by:
             577          (a) one or more executive branch agencies; or
             578          (b) one or more entities that subscribe to the telecommunication systems in accordance
             579      with Section 63F-1-303 ;
             580          (9) coordinate state telecommunication planning in cooperation with:
             581          (a) state telecommunication users;
             582          (b) executive branch agencies; and
             583          (c) other subscribers to the state's telecommunication systems;
             584          (10) cooperate with the federal government, other state entities, counties, and
             585      municipalities in the development, implementation, and maintenance of:
             586          (a) (i) governmental information technology; or
             587          (ii) governmental telecommunication systems; and
             588          (b) (i) as part of a cooperative organization; or
             589          (ii) through means other than a cooperative organization;


             590          (11) establish, operate, manage, and maintain:
             591          (a) one or more state data centers; and
             592          (b) one or more regional computer centers;
             593          (12) design, implement, and manage all state-owned, leased, or rented land, mobile, or
             594      radio telecommunication systems that are used in the delivery of services for state government
             595      or its political subdivisions;
             596          (13) in accordance with the executive branch strategic plan, implement minimum
             597      standards to be used by the division for purposes of compatibility of procedures, programming
             598      languages, codes, and media that facilitate the exchange of information within and among
             599      telecommunication systems; and
             600          (14) provide the chief information officer with an analysis of an executive branch
             601      agency information technology plan that includes:
             602          (a) an assessment of how the implementation of the agency information technology
             603      plan will affect the costs, operations, and services of:
             604          (i) the department; and
             605          (ii) other executive branch agencies; and
             606          (b) any recommended changes to the plan.
             607          Section 9. Section 63F-1-504 is amended to read:
             608           63F-1-504. Duties of the division.
             609          The division shall:
             610          (1) establish standards for the information technology needs of a collection of
             611      executive branch agencies or programs that share common characteristics relative to the types
             612      of stakeholders they serve, including:
             613          (a) project management;
             614          (b) application development; and
             615          (c) procurement;
             616          (2) provide oversight of information technology standards that impact multiple
             617      executive branch agency information technology services, assets, or functions to:


             618          (a) control costs;
             619          (b) ensure business value to a project;
             620          (c) maximize resources;
             621          (d) ensure the uniform application of best practices; and
             622          (e) avoid duplication of resources;
             623          (3) in accordance with Section 63F-1-204 , provide the chief information officer a
             624      written analysis of any agency information technology plan provided to the division, which
             625      shall include:
             626          (a) a review of whether the agency's technology projects impact multiple agencies and
             627      if so, whether the information technology projects are appropriately designed and developed;
             628          (b) an assessment of whether the agency plan complies with the state information
             629      architecture; and
             630          (c) an assessment of whether the information technology projects included in the
             631      agency plan comply with policies, procedures, and rules adopted by the department to ensure
             632      that:
             633          (i) information technology projects are phased in;
             634          (ii) funding is released in phases;
             635          (iii) an agency's authority to proceed to the next phase of an information technology
             636      project is contingent upon the successful completion of the prior phase; and
             637          (iv) one or more specific deliverables is identified for each phase of a technology
             638      project;
             639          (4) establish a system of accountability to user agencies through the use of service
             640      agreements;
             641          (5) each year, provide the chief information officer and the [commission] Public
             642      Utilities and Technology Interim Committee with performance measures used by the division
             643      to measure the quality of services delivered by the division and results of those measures; and
             644          (6) establish administrative rules in accordance with Section 63F-1-206 and as required
             645      by Section 63F-1-506 .


             646          Section 10. Section 63F-1-604 is amended to read:
             647           63F-1-604. Duties of the division.
             648          The division shall:
             649          (1) be responsible for providing support to executive branch agencies for an agency's
             650      information technology assets and functions that are unique to the executive branch agency and
             651      are mission critical functions of the agency;
             652          (2) conduct audits of an executive branch agency when requested under the provisions
             653      of Section 63F-1-208 ;
             654          (3) conduct cost-benefit analysis of delegating a department function to an agency in
             655      accordance with Section 63F-1-208 ;
             656          (4) provide in-house information technology staff support to executive branch
             657      agencies;
             658          (5) establish accountability and performance measures for the division to assure that
             659      the division is meeting the business and service needs of the state and individual executive
             660      branch agencies;
             661          (6) establish a committee composed of agency user groups for the purpose of
             662      coordinating department services with agency needs;
             663          (7) assist executive branch agencies in complying with the requirements of any rule
             664      adopted by the chief information officer; and
             665          (8) by July 1, 2006 and each July 1 thereafter, report to the [commission] Public
             666      Utilities and Technology Interim Committee on the performance measures used by the division
             667      under Subsection (5) and the results.


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