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[Introduced][Amended][Status][Bill Documents][Fiscal Note][Bills Directory]

H.B. 477 Enrolled

             1     

GOVERNMENT RECORDS AMENDMENTS

             2     
2011 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: John Dougall

             5     
Senate Sponsor: Lyle W. Hillyard

             6      Cosponsors:
             7      Johnny Anderson
             8      Roger E. Barrus
             9      Jim Bird
             10      Melvin R. Brown
             11      David G. Butterfield
             12      LaVar Christensen
             13      Fred C. Cox
             14      Bradley M. Daw
             15      Brad L. Dee
             16      Jack R. Draxler
             17      Susan Duckworth
             18      James A. Dunnigan
             19      Julie Fisher
             20      Gage Froerer
             21      Brad J. Galvez
             22      Francis D. Gibson
             23      Richard A. Greenwood
             24      Keith GroverStephen G. Handy
Wayne A. Harper
Lynn N. Hemingway
Neal B. Hendrickson
Christopher N. Herrod
Gregory H. Hughes
Eric K. Hutchings
Don L. Ipson
Ken Ivory
Todd E. Kiser
Bradley G. Last
Rebecca D. Lockhart
John G. Mathis
Kay L. McIff
Ronda Rudd Menlove
Michael T. Morley
Merlynn T. Newbold
Jim Nielson
Michael E. NoelCurtis Oda
Patrick Painter
Lee B. Perry
Jeremy A. Peterson
Val L. Peterson
Dixon M. Pitcher
Paul Ray
Holly J. Richardson
Douglas Sagers
Stephen E. Sandstrom
Dean Sanpei
Kenneth W. Sumsion
Evan J. Vickers
R. Curt Webb
Mark A. Wheatley
Ryan D. Wilcox
Larry B. Wiley
Brad R. Wilson
Bill Wright              25     
             26      LONG TITLE
             27      General Description:
             28          This bill modifies provisions of the Government Records Access and Management Act


             29      and other provisions relating to government records.
             30      Highlighted Provisions:
             31          This bill:
             32          .    modifies cross references;
             33          .    eliminates codified intent language;
             34          .    provides a cross reference in the Public Records Management Act to identify
             35      legislative exemptions to the act;
             36          .    makes technical and organizational modifications to modernize and clarify
             37      language;
             38          .    modifies definitions;
             39          .    provides that voice mails, instant messages, video chats, and text messages are not
             40      records subject to the act, with some exceptions;
             41          .    modifies provisions defining records that are subject to regulation by the act;
             42          .    clarifies that fee provisions may be subject to approval procedures under the
             43      Budgetary Procedures Act;
             44          .    modifies provisions governing fees and costs related to records requests;
             45          .    modifies language identifying "extraordinary circumstances" related to records
             46      requests;
             47          .    modifies provisions governing shared records procedures and application;
             48          .    modifies provisions and requirements regulating records that must be disclosed;
             49          .    provides that personal and financial information submitted to or received by a
             50      Senate confirmation committee is a private record;
             51          .    provides that personal emails or similar electronic addresses of current or former
             52      government employees or applicants are private records;
             53          .    provides protected status for certain records of the Office of the Utah State Auditor
             54      and Office of Legislative Auditor General;
             55          .    provides that records may be classified as protected if they are prepared in
             56      anticipation of litigation;


             57          .    provides that work product records may be classified as protected if the record
             58      involves anticipated or pending litigation;
             59          .    modifies the protected record status of documents prepared, received, or maintained
             60      by a legislator;
             61          .    modifies the protected record status of communications between legislators and
             62      staff in relation to performance of their official duties;
             63          .    provides that records concerning a governmental entity's strategy may be classified
             64      as protected if the record is prepared for anticipated litigation, rather than only for
             65      pending litigation;
             66          .    provides protected status for internal communications and working papers of the
             67      governor's office and modifies provisions limiting the length of protected status
             68      coverage for certain records of the governor;
             69          .    provides that data and working papers associated with a fiscal note for legislation
             70      are protected until the legislation has passed;
             71          .    provides protected status for personal email addresses and similar electronic
             72      addresses in some situations;
             73          .    prohibits a governmental entity's chief administrative officer, the records
             74      committee, and a court from releasing certain protected records via means of a
             75      balancing test unless it is determined, by a preponderance of the evidence, that the
             76      public interest favoring access to the record outweighs the interest favoring
             77      restriction of access to the record;
             78          .    provides that the Legislature may adopt policies regarding the receipt, processing,
             79      and response to record requests;
             80          .    rewrites and reorganizes the section addressing the act's application to the
             81      Legislature;
             82          .    addresses legislative compliance requirements with Title 63G, Chapter 2, Part 9,
             83      Public Associations; and
             84          .    makes technical changes.


             85      Money Appropriated in this Bill:
             86          None
             87      Other Special Clauses:
             88          This bill takes effect on July 1, 2011.
             89      Utah Code Sections Affected:
             90      AMENDS:
             91          20A-2-104, as last amended by Laws of Utah 2010, Chapter 197
             92          58-1-301, as last amended by Laws of Utah 2008, Chapter 382
             93          61-1-4, as last amended by Laws of Utah 2009, Chapter 351
             94          61-2f-203, as renumbered and amended by Laws of Utah 2010, Chapter 379
             95          63G-2-103, as last amended by Laws of Utah 2010, Chapter 366
             96          63G-2-203, as last amended by Laws of Utah 2009, Chapter 183
             97          63G-2-204, as last amended by Laws of Utah 2010, Chapter 380
             98          63G-2-206, as last amended by Laws of Utah 2009, Chapter 344
             99          63G-2-301, as last amended by Laws of Utah 2009, Chapter 344
             100          63G-2-302, as last amended by Laws of Utah 2010, Chapters 36 and 379
             101          63G-2-303, as renumbered and amended by Laws of Utah 2008, Chapter 382
             102          63G-2-305, as last amended by Laws of Utah 2010, Chapters 6, 113, and 247
             103          63G-2-401, as renumbered and amended by Laws of Utah 2008, Chapter 382
             104          63G-2-403, as renumbered and amended by Laws of Utah 2008, Chapter 382
             105          63G-2-404, as renumbered and amended by Laws of Utah 2008, Chapter 382
             106          63G-2-703, as renumbered and amended by Laws of Utah 2008, Chapter 382
             107          63G-2-803, as last amended by Laws of Utah 2009, Chapter 44
             108      ENACTS:
             109          63A-12-109, Utah Code Annotated 1953
             110      REPEALS:
             111          63G-2-102, as renumbered and amended by Laws of Utah 2008, Chapter 382
             112     


             113      Be it enacted by the Legislature of the state of Utah:
             114          Section 1. Section 20A-2-104 is amended to read:
             115           20A-2-104. Voter registration form -- Registered voter lists -- Fees for copies.
             116          (1) Every person applying to be registered shall complete a registration form printed in
             117      substantially the following form:
             118      -----------------------------------------------------------------------------------------------------------------
             119     
UTAH ELECTION REGISTRATION FORM

             120      Are you a citizen of the United States of America? Yes No
             121      Will you be 18 years old on or before election day? Yes No
             122      If you checked "no" to either of the above two questions, do not complete this form.
             123      Name of Voter
             124      _________________________________________________________________
             125                      First             Middle          Last
             126      Utah Driver License or Utah Identification Card Number____________________________

             127      Date of Birth ______________________________________________________
             128      Street Address of Principal Place of Residence
             129      ____________________________________________________________________________
             130          City          County          State          Zip Code
             131      Telephone Number (optional) _________________________
             132      Last four digits of Social Security Number ______________________
             133      Last former address at which I was registered to vote (if
             134      known)__________________________
             135      ____________________________________________________________________________
             136          City            County            State         Zip Code
             137      Political Party
             138      (a listing of each registered political party, as defined in Section 20A-8-101 and maintained by
             139      the lieutenant governor under Section 67-1a-2 , with each party's name preceded by a checkbox)


             140      .Unaffiliated (no political party preference) .Other (Please specify)___________________
             141          I do swear (or affirm), subject to penalty of law for false statements, that the
             142      information contained in this form is true, and that I am a citizen of the United States and a
             143      resident of the state of Utah, residing at the above address. I will be at least 18 years old and
             144      will have resided in Utah for 30 days immediately before the next election. I am not a
             145      convicted felon currently incarcerated for commission of a felony.
             146          Signed and sworn
             147          __________________________________________________________
             148                          Voter's Signature
             149          _______________(month/day/year).
             150     
CITIZENSHIP AFFIDAVIT

             151      Name:
             152      Name at birth, if different:
             153      Place of birth:
             154      Date of birth:
             155      Date and place of naturalization (if applicable):
             156          I hereby swear and affirm, under penalties for voting fraud set forth below, that I am a
             157      citizen and that to the best of my knowledge and belief the information above is true and
             158      correct.
             159      ____________________________
             160      Signature of Applicant
             161          In accordance with Section 20A-2-401 , the penalty for willfully causing, procuring, or
             162      allowing yourself to be registered to vote if you know you are not entitled to register to vote is
             163      up to one year in jail and a fine of up to $2,500.
             164      NOTICE: IN ORDER TO BE ALLOWED TO VOTE, YOU MUST PRESENT VALID
             165      VOTER IDENTIFICATION TO THE POLL WORKER BEFORE VOTING, WHICH MUST
             166      BE A VALID FORM OF PHOTO IDENTIFICATION THAT SHOWS YOUR NAME AND
             167      PHOTOGRAPH; OR


             168      TWO DIFFERENT FORMS OF IDENTIFICATION THAT SHOW YOUR NAME AND
             169      CURRENT ADDRESS.
             170      FOR OFFICIAL USE ONLY
             171                              Type of I.D. ____________________________
             172                              Voting Precinct _________________________
             173                              Voting I.D. Number _____________________
             174      -------------------------------------------------------------------------------------------------------------------
             175          (2) (a) Except as provided under Subsection (2)(b), the county clerk shall retain a copy
             176      of each voter registration form in a permanent countywide alphabetical file, which may be
             177      electronic or some other recognized system.
             178          (b) The county clerk may transfer a superceded voter registration form to the Division
             179      of Archives and Records Service created under Section 63A-12-101 .
             180          (3) (a) Each county clerk shall retain lists of currently registered voters.
             181          (b) The lieutenant governor shall maintain a list of registered voters in electronic form.
             182          (c) If there are any discrepancies between the two lists, the county clerk's list is the
             183      official list.
             184          (d) The lieutenant governor and the county clerks may charge the fees established
             185      under the authority of [Subsection] Section 63G-2-203 [(10)] to individuals who wish to obtain
             186      a copy of the list of registered voters.
             187          (4) When political parties not listed on the voter registration form qualify as registered
             188      political parties under Title 20A, Chapter 8, Political Party Formation and Procedures, the
             189      lieutenant governor shall inform the county clerks about the name of the new political party
             190      and direct the county clerks to ensure that the voter registration form is modified to include that
             191      political party.
             192          (5) Upon receipt of a voter registration form from an applicant, the county clerk or the
             193      clerk's designee shall:
             194          (a) review each voter registration form for completeness and accuracy; and
             195          (b) if the county clerk believes, based upon a review of the form, that a person may be


             196      seeking to register to vote who is not legally entitled to register to vote, refer the form to the
             197      county attorney for investigation and possible prosecution.
             198          Section 2. Section 58-1-301 is amended to read:
             199           58-1-301. License application -- Licensing procedure.
             200          (1) (a) Each license applicant shall apply to the division in writing upon forms
             201      available from the division. Each completed application shall contain documentation of the
             202      particular qualifications required of the applicant, shall include the applicant's Social Security
             203      number, shall be verified by the applicant, and shall be accompanied by the appropriate fees.
             204          (b) An applicant's Social Security number is a private record under [Subsection
             205      63G-2-302 (1)(h)] Section 63G-2-302 .
             206          (2) (a) A license shall be issued to an applicant who submits a complete application if
             207      the division determines that the applicant meets the qualifications of licensure.
             208          (b) A written notice of additional proceedings shall be provided to an applicant who
             209      submits a complete application, but who has been, is, or will be placed under investigation by
             210      the division for conduct directly bearing upon the applicant's qualifications for licensure, if the
             211      outcome of additional proceedings is required to determine the division's response to the
             212      application.
             213          (c) A written notice of denial of licensure shall be provided to an applicant who
             214      submits a complete application if the division determines that the applicant does not meet the
             215      qualifications of licensure.
             216          (d) A written notice of incomplete application and conditional denial of licensure shall
             217      be provided to an applicant who submits an incomplete application. This notice shall advise
             218      the applicant that the application is incomplete and that the application is denied, unless the
             219      applicant corrects the deficiencies within the time period specified in the notice and otherwise
             220      meets all qualifications for licensure.
             221          (3) Before any person is issued a license under this title, all requirements for that
             222      license as established under this title and by rule shall be met.
             223          (4) If all requirements are met for the specific license, the division shall issue the


             224      license.
             225          Section 3. Section 61-1-4 is amended to read:
             226           61-1-4. Licensing and notice filing procedure.
             227          (1) (a) A broker-dealer, agent, investment adviser, or investment adviser representative
             228      shall obtain an initial or renewal license by filing with the division or its designee an
             229      application together with a consent to service of process under Section 61-1-26 .
             230          (b) (i) The application shall contain the applicant's Social Security number and
             231      whatever information the division by rule requires concerning such matters as:
             232          (A) the applicant's form and place of organization;
             233          (B) the applicant's proposed method of doing business;
             234          (C) (I) the qualifications and business history of the applicant; and
             235          (II) in the case of a broker-dealer or investment adviser, the qualifications and business
             236      history of any partner, officer, or director, any person occupying a similar status or performing
             237      similar functions, or any person directly or indirectly controlling the broker-dealer or
             238      investment adviser;
             239          (D) whether the applicant has been subject to:
             240          (I) an injunction, administrative order, or misdemeanor conviction involving a security
             241      or any aspect of the securities business; or
             242          (II) a felony conviction; and
             243          (E) the applicant's financial condition and history.
             244          (ii) An applicant's Social Security number is a private record under [Subsection
             245      63G-2-302 (1)(h)] Section 63G-2-302 .
             246          (c) The division may, by rule or order, require an applicant for an initial license to
             247      publish an announcement of the application in one or more specified newspapers published in
             248      this state.
             249          (d) A license or notice filing of a broker-dealer, agent, investment adviser, or
             250      investment adviser representative expires on December 31 of each year.
             251          (e) (i) If no denial order is in effect and no proceeding is pending under Section 61-1-6 ,


             252      a license becomes effective at noon of the 30th day after an application is filed.
             253          (ii) The division may by rule or order specify an earlier effective date and may by order
             254      defer the effective date until noon of the 30th day after the filing of any amendment.
             255          (iii) Licensing of a broker-dealer automatically constitutes licensing of only one
             256      partner, officer, director, or a person occupying a similar status or performing similar functions
             257      as a licensed agent of the broker-dealer.
             258          (iv) Licensing of an investment adviser automatically constitutes licensing of only one
             259      partner, officer, director, or a person occupying a similar status or performing similar functions.
             260          (v) (A) For purposes of the activities of a licensee in this state, during the time period
             261      that a broker-dealer or investment adviser is licensed in this state:
             262          (I) the broker-dealer shall maintain a principal; and
             263          (II) the investment adviser shall maintain a designated official.
             264          (B) The division may by rule made in accordance with Title 63G, Chapter 3, Utah
             265      Administrative Rulemaking Act, provide a process for a person to identify for the division:
             266          (I) a principal or designated official at the time a license is issued; and
             267          (II) a different principal or designated official if:
             268          (Aa) a broker-dealer changes its principal; or
             269          (Bb) an investment adviser changes its designated official.
             270          (C) A principal or designated official identified in Subsection (1)(e)(v)(A) is not
             271      required to be separately licensed with the division.
             272          (2) Except with respect to a federal covered adviser whose only clients are those
             273      described in Subsection 61-1-3 (3)(b) or (c), a federal covered adviser shall file with the
             274      division, before acting as a federal covered adviser in this state, a notice filing consisting of the
             275      documents filed with the Securities and Exchange Commission as the division by rule or order
             276      may require.
             277          (3) (a) An applicant for an initial or renewal license as a broker-dealer or agent shall
             278      pay a reasonable filing fee as determined under Section 61-1-18.4 .
             279          (b) An applicant for an initial or renewal license as an investment adviser or


             280      investment adviser representative who is subject to licensing under this chapter shall pay a
             281      reasonable filing fee as determined under Section 61-1-18.4 .
             282          (c) A person acting as a federal covered adviser in this state shall pay an initial and
             283      renewal notice filing fee as determined under Section 61-1-18.4 .
             284          (d) If the license or renewal is not granted or the application is withdrawn, the division
             285      shall retain the fee.
             286          (4) A licensed broker-dealer or investment adviser may file an application for licensing
             287      of a successor for the unexpired portion of the year. There shall be no filing fee.
             288          (5) The division may by rule or order:
             289          (a) require a minimum capital for a licensed broker-dealer, subject to the limitations of
             290      Section 15 of the Securities Exchange Act of 1934; and
             291          (b) establish minimum financial requirements for an investment adviser:
             292          (i) subject to the limitations of Section 222 of the Investment Advisers Act of 1940;
             293      and
             294          (ii) which may include different requirements for an investment adviser who maintains
             295      custody of or has discretionary authority over client funds or securities and an investment
             296      adviser who does not.
             297          (6) (a) The division may by rule or order require a licensed broker-dealer or investment
             298      adviser who has custody of or discretionary authority over client funds or securities to post one
             299      or more bonds in amounts and under conditions as the division may prescribe, subject to the
             300      limitations of Section 15 of the Securities Exchange Act of 1934 for a broker-dealer, and
             301      Section 222 of the Investment Advisers Act of 1940 for an investment adviser.
             302          (b) An appropriate deposit of cash or securities may be accepted in lieu of a required
             303      bond.
             304          (c) A bond may not be required of a licensee whose net capital, or in the case of an
             305      investment adviser whose minimum financial requirements, which may be defined by rule,
             306      exceeds the amounts required by the division.
             307          (d) A bond shall provide for suit on the bond by a person who has a cause of action


             308      under Section 61-1-22 and, if the division by rule or order requires, by any person who has a
             309      cause of action not arising under this chapter.
             310          (e) A bond shall provide that a suit may not be maintained to enforce liability on the
             311      bond unless brought before the earlier of:
             312          (i) the expiration of five years after the act or transaction constituting the violation; or
             313          (ii) the expiration of two years after the discovery by the plaintiff of the facts
             314      constituting the violation.
             315          Section 4. Section 61-2f-203 is amended to read:
             316           61-2f-203. Licensing requirements.
             317          (1) (a) Except as provided in Subsection (5), the commission shall determine the
             318      qualifications and requirements of an applicant for:
             319          (i) a principal broker license;
             320          (ii) an associate broker license; or
             321          (iii) a sales agent license.
             322          (b) The division, with the concurrence of the commission, shall require and pass upon
             323      proof necessary to determine the honesty, integrity, truthfulness, reputation, and competency of
             324      each applicant for an initial license or for renewal of an existing license.
             325          (c) (i) The division, with the concurrence of the commission, shall require an applicant
             326      for:
             327          (A) a sales agent license to complete an approved educational program consisting of
             328      the number of hours designated by rule made by the commission with the concurrence of the
             329      division, except that the rule may not require less than 120 hours; and
             330          (B) an associate broker or a principal broker license to complete an approved
             331      educational program consisting of the number of hours designated by rule made by the
             332      commission with the concurrence of the division, except that the rule may not require less than
             333      120 hours.
             334          (ii) An hour required by this section means 50 minutes of instruction in each 60
             335      minutes.


             336          (iii) The maximum number of program hours available to an individual is eight hours
             337      per day.
             338          (d) The division, with the concurrence of the commission, shall require the applicant to
             339      pass an examination approved by the commission covering:
             340          (i) the fundamentals of:
             341          (A) the English language;
             342          (B) arithmetic;
             343          (C) bookkeeping; and
             344          (D) real estate principles and practices;
             345          (ii) the provisions of this chapter;
             346          (iii) the rules established by the commission; and
             347          (iv) any other aspect of Utah real estate license law considered appropriate.
             348          (e) (i) Three years' full-time experience as a sales agent or its equivalent is required
             349      before an applicant may apply for, and secure a principal broker or associate broker license in
             350      this state.
             351          (ii) The commission shall establish by rule, made in accordance with Title 63G,
             352      Chapter 3, Utah Administrative Rulemaking Act, the criteria by which the commission will
             353      accept experience or special education in similar fields of business in lieu of the three years'
             354      experience.
             355          (2) (a) The division, with the concurrence of the commission, may require an applicant
             356      to furnish a sworn statement setting forth evidence satisfactory to the division of the applicant's
             357      reputation and competency as set forth by rule.
             358          (b) The division shall require an applicant to provide the applicant's Social Security
             359      number, which is a private record under [Subsection 63G-2-302 (1)(h)] Section 63G-2-302 .
             360          (3) (a) An individual who is not a resident of this state may be licensed in this state if
             361      the person complies with all the provisions of this chapter.
             362          (b) An individual who is not a resident of this state may be licensed as an associate
             363      broker or sales agent in this state by:


             364          (i) complying with all the provisions of this chapter; and
             365          (ii) being employed or engaged as an independent contractor by or on behalf of a
             366      principal broker who is licensed in this state, regardless of whether the principal broker is a
             367      resident of this state.
             368          (4) (a) Except as provided in Subsection 61-2f-204 (1)(e)(vi), the division and
             369      commission shall treat an application to be relicensed of an applicant whose real estate license
             370      is revoked as an original application.
             371          (b) In the case of an applicant for a new license as a principal broker or associate
             372      broker, the applicant is not entitled to credit for experience gained before the revocation of a
             373      real estate license.
             374          (5) (a) Notwithstanding Subsection (1), the commission may delegate to the division
             375      the authority to:
             376          (i) review a class or category of applications for initial or renewed licenses;
             377          (ii) determine whether an applicant meets the licensing criteria in Subsection (1); and
             378          (iii) approve or deny a license application without concurrence by the commission.
             379          (b) (i) If the commission delegates to the division the authority to approve or deny an
             380      application without concurrence by the commission and the division denies an application for
             381      licensure, the applicant who is denied licensure may petition the commission for review of the
             382      denial of licensure.
             383          (ii) An applicant who is denied licensure pursuant to this Subsection (5) may seek
             384      agency review by the executive director only after the commission has reviewed the division's
             385      denial of the applicant's application.
             386          Section 5. Section 63A-12-109 is enacted to read:
             387          63A-12-109. Applicability of chapter.
             388          This chapter, with the exception of Sections 63A-12-102 and 63A-12-106 , does not
             389      apply to the legislative branch of state government.
             390          Section 6. Section 63G-2-103 is amended to read:
             391           63G-2-103. Definitions.


             392          As used in this chapter:
             393          (1) "Audit" means:
             394          (a) a systematic examination of financial, management, program, and related records
             395      for the purpose of determining the fair presentation of financial statements, adequacy of
             396      internal controls, or compliance with laws and regulations; or
             397          (b) a systematic examination of program procedures and operations for the purpose of
             398      determining their effectiveness, economy, efficiency, and compliance with statutes and
             399      regulations.
             400          (2) "Chronological logs" mean the regular and customary summary records of law
             401      enforcement agencies and other public safety agencies that show:
             402          (a) the time and general nature of police, fire, and paramedic calls made to the agency;
             403      and
             404          (b) any arrests or jail bookings made by the agency.
             405          (3) "Classification," "classify," and their derivative forms mean determining whether a
             406      record series, record, or information within a record is public, private, controlled, protected, or
             407      exempt from disclosure under Subsection 63G-2-201 (3)(b).
             408          (4) (a) "Computer program" means:
             409          (i) a series of instructions or statements that permit the functioning of a computer
             410      system in a manner designed to provide storage, retrieval, and manipulation of data from the
             411      computer system; and
             412          (ii) any associated documentation and source material that explain how to operate the
             413      computer program.
             414          (b) "Computer program" does not mean:
             415          (i) the original data, including numbers, text, voice, graphics, and images;
             416          (ii) analysis, compilation, and other manipulated forms of the original data produced by
             417      use of the program; or
             418          (iii) the mathematical or statistical formulas, excluding the underlying mathematical
             419      algorithms contained in the program, that would be used if the manipulated forms of the


             420      original data were to be produced manually.
             421          (5) (a) "Contractor" means:
             422          (i) any person who contracts with a governmental entity to provide goods or services
             423      directly to a governmental entity; or
             424          (ii) any private, nonprofit organization that receives funds from a governmental entity.
             425          (b) "Contractor" does not mean a private provider.
             426          (6) "Controlled record" means a record containing data on individuals that is
             427      [controlled as provided by] classified as "controlled" under Section 63G-2-304 .
             428          (7) "Designation," "designate," and their derivative forms mean indicating, based on a
             429      governmental entity's familiarity with a record series or based on a governmental entity's
             430      review of a reasonable sample of a record series, the primary classification that a majority of
             431      records in a record series would be given if classified and the classification that other records
             432      typically present in the record series would be given if classified.
             433          (8) "Elected official" means each person elected to a state office, county office,
             434      municipal office, school board or school district office, local district office, or special service
             435      district office, but does not include judges.
             436          (9) "Explosive" means a chemical compound, device, or mixture:
             437          (a) commonly used or intended for the purpose of producing an explosion; and
             438          (b) that contains oxidizing or combustive units or other ingredients in proportions,
             439      quantities, or packing so that:
             440          (i) an ignition by fire, friction, concussion, percussion, or detonator of any part of the
             441      compound or mixture may cause a sudden generation of highly heated gases; and
             442          (ii) the resultant gaseous pressures are capable of:
             443          (A) producing destructive effects on contiguous objects; or
             444          (B) causing death or serious bodily injury.
             445          (10) "Government audit agency" means any governmental entity that conducts an audit.
             446          (11) (a) "Governmental entity" means:
             447          (i) executive department agencies of the state, the offices of the governor, lieutenant


             448      governor, state auditor, attorney general, and state treasurer, the Board of Pardons and Parole,
             449      the Board of Examiners, the National Guard, the Career Service Review Board, the State Board
             450      of Education, the State Board of Regents, and the State Archives;
             451          (ii) the Senate, House of Representatives, Legislative Printing Office, Office of the
             452      Legislative Auditor General, Office of the Legislative Fiscal Analyst, Office of Legislative
             453      Research and General Counsel, [the Legislature, and legislative committees, except any
             454      political party, group, caucus, or rules or sifting committee of the Legislature] a legislative
             455      committee, a legislative task force, or a legislative commission;
             456          (iii) courts, the Judicial Council, the Office of the Court Administrator, and similar
             457      administrative units in the judicial branch;
             458          (iv) any state-funded institution of higher education or public education; or
             459          (v) any political subdivision of the state, [but, if a political subdivision has adopted an
             460      ordinance or a policy relating to information practices pursuant to Section 63G-2-701 , this
             461      chapter shall apply to the political subdivision to the extent specified in Section 63G-2-701 or
             462      as specified in any other section of this chapter that specifically refers to political subdivisions]
             463      except for the exclusions specifically provided in Section 63G-2-701 .
             464          (b) "Governmental entity" also means [every] each office, agency, board, bureau,
             465      committee, department, advisory board, or commission of an entity listed in Subsection (11)(a)
             466      that is funded or established by the government to carry out the public's business.
             467          (c) "Governmental entity" does not mean:
             468          (i) a political party, group, or caucus; or
             469          (ii) a rules or sifting committee of the Legislature.
             470          (12) "Gross compensation" means every form of remuneration payable for a given
             471      period to an individual for services provided including salaries, commissions, vacation pay,
             472      severance pay, bonuses, and any board, rent, housing, lodging, payments in kind, and any
             473      similar benefit received from the individual's employer.
             474          (13) "Individual" means a human being.
             475          (14) (a) "Initial contact report" means an initial written or recorded report, however


             476      titled, prepared by peace officers engaged in public patrol or response duties describing official
             477      actions initially taken in response to either a public complaint about or the discovery of an
             478      apparent violation of law, which [report] may [describe] include:
             479          (i) the date, time, location, and nature of the complaint, the incident, or offense;
             480          (ii) names of victims;
             481          (iii) the nature or general scope of the agency's initial actions taken in response to the
             482      incident;
             483          (iv) the general nature of any injuries or estimate of damages sustained in the incident;
             484          (v) the name, address, and other identifying information about any person arrested or
             485      charged in connection with the incident; or
             486          (vi) the identity of the public safety personnel, except undercover personnel, or
             487      prosecuting attorney involved in responding to the initial incident.
             488          (b) [Initial] Subject to Subsection (14)(c), "initial contact [reports do not include]
             489      report" does not include follow-up or investigative reports prepared after the initial contact
             490      report. [However, if the information specified in Subsection (14)(a) appears in follow-up or
             491      investigative reports, it may only be treated confidentially if it is private, controlled, protected,
             492      or exempt from disclosure under Subsection 63G-2-201 (3)(b).]
             493          (c) "Initial contact report" includes information specified in Subsections (14)(a)(i)
             494      through (vi) if the information appears in a follow-up or investigative report unless the
             495      information is private, controlled, protected, or exempt from disclosure under Subsection
             496      63G-2-201 (3)(b).
             497          (15) ["Legislative body" means the Legislature.] "Legislative staff employee" means an
             498      employee of the Senate, House of Representatives, Legislative Printing Office, Office of
             499      Legislative Auditor General, Office of Legislative Fiscal Analyst, or Office of Legislative
             500      Research and General Counsel.
             501          (16) (a) "Legislature" means the Senate, House of Representatives, Legislative Printing
             502      Office, Office of Legislative Auditor General, Office of Legislative Fiscal Analyst, Office of
             503      Legislative Research and General Counsel, a legislative committee, a legislative task force, a


             504      legislative commission, or any other office or subdivision of the legislative branch of state
             505      government.
             506          (b) For purposes of regulation by this chapter, "Legislature" does not include:
             507          (i) a political party, group, or caucus; or
             508          (ii) a rules or sifting committee of the Legislature.
             509          [(16)] (17) "Notice of compliance" means a statement confirming that a governmental
             510      entity has complied with a records committee order.
             511          [(17)] (18) "Person" means:
             512          (a) an individual;
             513          (b) a nonprofit or profit corporation;
             514          (c) a partnership;
             515          (d) a sole proprietorship;
             516          (e) any other type of business organization; or
             517          (f) any combination of Subsections (18)(a) through (e) acting in concert with one
             518      another.
             519          [(18)] (19) "Private provider" means any person who contracts with a governmental
             520      entity to provide services directly to the public.
             521          [(19)] (20) "Private record" means a record containing data on individuals that is
             522      classified as "private" [as provided by] under Section 63G-2-302 .
             523          [(20)] (21) "Protected record" means a record that is classified as "protected" [as
             524      provided by] under Section 63G-2-305 .
             525          [(21)] (22) "Public record" means a record that is not private, controlled, or protected
             526      and that is not exempt from disclosure as provided in Subsection 63G-2-201 (3)(b).
             527          [(22)] (23) (a) "Record" means a book, letter, document, paper, map, plan, photograph,
             528      film, card, tape, recording, electronic data, or other documentary material regardless of physical
             529      form or characteristics:
             530          (i) that is prepared, owned, received, or retained by a governmental entity or political
             531      subdivision; and


             532          (ii) where all of the information in the original is readily reproducible by photocopy or
             533      other mechanical or electronic means.
             534          (b) "Record" does not mean:
             535          [(i) a personal note or personal communication]
             536          (i) material in the following format:
             537          (A) a voice mail message, or an electronic reproduction or textual representation of a
             538      voice mail message;
             539          (B) an instant message, or a similar document, other than an email, that is
             540      electronically exchanged in the manner of a contemporaneous conversation, unless the
             541      exchange is an electronic meeting as governed by Section 52-4-207 ;
             542          (C) a video chat, or similar transmission, whether or not the chat or transmission is
             543      saved in a retrievable form, that is electronically transmitted and has the form or content of a
             544      contemporaneous conversation, unless the video chat or transmission is an electronic meeting
             545      as governed by Section 52-4-207 ; or
             546          (D) a text message, or similar text-based document, other than an email, that is
             547      electronically exchanged by means of a phone number;
             548          (ii) a note prepared by an employee or officer of a governmental entity for the
             549      employee's or officer's own use or reference;
             550          (iii) an oral, written, or video communication prepared or received by an employee or
             551      officer of a governmental entity [in the] in a capacity other than the employee's or officer's
             552      [private capacity] official governmental capacity;
             553          [(ii)] (iv) a [temporary] draft or similar material prepared for the originator's [personal]
             554      use or prepared by the originator for the [personal] use of an individual for whom the originator
             555      is working;
             556          [(iii)] (v) material that is legally owned by an individual [in the individual's private
             557      capacity] and unrelated to the individual's official governmental duties;
             558          [(iv)] (vi) material to which access is limited by the laws of copyright or patent unless
             559      the copyright or patent is owned by a governmental entity or political subdivision;


             560          [(v)] (vii) proprietary software;
             561          [(vi)] (viii) junk mail or a commercial publication received by a governmental entity or
             562      an official or employee of a governmental entity;
             563          [(vii)] (ix) a book that is cataloged, indexed, or inventoried and contained in the
             564      collections of a library open to the public;
             565          [(viii)] (x) material that is cataloged, indexed, or inventoried and contained in the
             566      collections of a library open to the public, regardless of physical form or characteristics of the
             567      material;
             568          [(ix)] (xi) a daily calendar [or other personal note] prepared by the originator for the
             569      originator's [personal] use or for the [personal] use of an individual for whom the originator is
             570      working;
             571          [(x)] (xii) a computer program that is developed or purchased by or for any
             572      governmental entity for its own use;
             573          [(xi)] (xiii) a note or internal memorandum prepared as part of the deliberative process
             574      by:
             575          (A) a member of the judiciary;
             576          (B) an administrative law judge;
             577          (C) a member of the Board of Pardons and Parole; or
             578          (D) a member of [any other body] a governmental entity charged by law with
             579      performing a quasi-judicial function;
             580          [(xii)] (xiv) a telephone number or similar code used to access a mobile
             581      communication device that is used by an employee or officer of a governmental entity,
             582      provided that the employee or officer of the governmental entity has designated at least one
             583      business telephone number that is a public record as provided in Section 63G-2-301 ;
             584          [(xiii)] (xv) information provided by the Public Employees' Benefit and Insurance
             585      Program, created in Section 49-20-103 , to a county to enable the county to calculate the
             586      amount to be paid to a health care provider under Subsection 17-50-319 (2)(e)(ii); or
             587          [(xiv)] (xvi) information that an owner of unimproved property provides to a local


             588      entity as provided in Section 11-42-205 .
             589          [(23)] (24) "Record series" means a group of records that may be treated as a unit for
             590      purposes of designation, description, management, or disposition.
             591          [(24)] (25) "Records committee" means the State Records Committee created in
             592      Section 63G-2-501 .
             593          [(25)] (26) "Records officer" means the individual appointed by the chief
             594      administrative officer of each governmental entity[,] or [the] political subdivision to work with
             595      State Archives in the care, maintenance, scheduling, designation, classification, disposal, and
             596      preservation of records.
             597          [(26)] (27) "Schedule," "scheduling," and their derivative forms mean the process of
             598      specifying the length of time each record series should be retained by a governmental entity for
             599      administrative, legal, fiscal, or historical purposes and when each record series should be
             600      transferred to the state archives or destroyed.
             601          [(27)] (28) "Sponsored research" means research, training, and other sponsored
             602      activities as defined by the federal Executive Office of the President, Office of Management
             603      and Budget that is:
             604          (a) conducted[: (i)] by an institution within the state system of higher education defined
             605      in Section 53B-1-102 [; and (ii)] through an office responsible for sponsored projects or
             606      programs; and
             607          (b) funded or otherwise supported by [an external]:
             608          (i) an external person that is not created or controlled by the institution within the state
             609      system of higher education; or
             610          (ii) an external federal, state, or local governmental entity.
             611          [(28)] (29) "State archives" means the Division of Archives and Records Service
             612      created in Section 63A-12-101 .
             613          [(29)] (30) "State archivist" means the director of the state archives.
             614          [(30)] (31) "Summary data" means statistical records and compilations that contain
             615      data derived from private, controlled, or protected information but that do not disclose private,


             616      controlled, or protected information.
             617          (32) "Technical assistance" means the assistance of information technology experts,
             618      computer technicians, computer programmers, information technology staff members, or
             619      similarly qualified individuals.
             620          Section 7. Section 63G-2-203 is amended to read:
             621           63G-2-203. Fees -- Standard fee -- Establishment of fees -- Additional costs.
             622          (1) (a) A governmental entity may charge a reasonable fee for processing requests for a
             623      record under this chapter in an amount sufficient to cover the governmental entity's actual cost
             624      of providing a record[. This fee shall be approved by], including costs of overhead and
             625      administration.
             626          (b) (i) For a governmental entity with fees approved by the Legislature, the
             627      governmental entity's executive officer[.]shall approve each fee and the governmental entity
             628      shall establish each fee according to the requirements of Section 63J-1-504 .
             629          (ii) For a political subdivision of the state, the legislative body of the political
             630      subdivision shall establish each fee by ordinance or a written formal policy.
             631          (iii) For the judiciary, the Judicial Council shall establish each fee by rule.
             632          (iv) Notwithstanding Subsections (1)(b)(i) and (ii), the lieutenant governor shall, after
             633      consulting with the county clerks, establish uniform fees for requests for voter registration and
             634      voter history records according to the procedures and requirements of Section 63J-1-504 .
             635          (2) (a) [When a governmental entity compiles] In addition to the fees established under
             636      Subsection (1), a governmental entity may charge the cost of each of the following services
             637      performed in relation to a record request:
             638          (i) the reasonable cost for copies, duplication, or transmission of records in response to
             639      the record request;
             640          (ii) for a record request that requests or requires a record in a form other than that
             641      normally maintained by the governmental entity, [the actual costs under this section may
             642      include the following: (i)] the actual cost of [staff time] labor for compiling, formatting,
             643      manipulating, packaging, summarizing, or tailoring the record either into an organization or


             644      media to meet the person's request;
             645          [(ii)] (iii) for a record request that necessitates the review of a large number of records,
             646      the actual cost of [staff time] labor for search, retrieval, and [other direct administrative costs
             647      for complying with a request] organization or classification of the records;
             648          (iv) for a record request that requires production of records, or a record series
             649      containing a substantial number of records, the actual cost of labor for review, organization,
             650      and classification of the records;
             651          (v) for a record request that necessitates segregation of information or extensive editing
             652      or redacting, the actual cost of labor for review, segregation, editing, and redacting of the
             653      records;
             654          (vi) for a record request that requires legal review in order to process or respond to the
             655      request, or to classify records, the actual cost of labor for legal review and recommendations
             656      required in relation to the request; and
             657          [(iii) in the case of fees for a record that is the result of computer output other than
             658      word processing, the actual incremental cost of providing the electronic services and products
             659      together with a reasonable portion of the costs associated with formatting or interfacing the
             660      information for particular users, and the administrative costs as set forth in Subsections
             661      (2)(a)(i) and (ii).]
             662          (vii) for a record request that necessitates technical assistance or other professional
             663      services in order to locate, search, retrieve, organize, review, reproduce, or classify records in
             664      response to the request, the actual cost of labor to perform the technical assistance or other
             665      professional services.
             666          (b) [An hourly charge] In calculating the actual cost of labor charged under Subsection
             667      (2)(a) [may not exceed the salary of the lowest paid employee who, in the discretion of the
             668      custodian of records, has the necessary skill and training to perform the request.], a
             669      governmental entity:
             670          (i) shall, for a service performed by an employee of the governmental entity, charge the
             671      actual hourly pay rate of each employee performing a service in response to the request, or the


             672      actual hourly pay rate of the lowest paid employee available to perform the service who, in the
             673      discretion of the custodian of records, has the job classification and training necessary to
             674      perform the service, whichever is lower;
             675          (ii) shall, for a service performed by a person who is not an employee of the
             676      governmental entity, charge the actual rate charged to the governmental entity for each service
             677      performed in response to the request, provided that the service provider certifies that the rates
             678      charged are not higher than the actual hourly pay rate of the lowest paid person having the job
             679      classification and training necessary to perform the service; and
             680          (iii) may not include the first quarter hour of time required to perform the service.
             681          (c) When assessing an additional cost under Subsection (2)(a), a governmental entity
             682      shall:
             683          (i) document the actual cost of labor in a manner that clearly identifies the hours and
             684      rate applied to each service and the actual cost of third party services charged to the
             685      governmental entity; and
             686          (ii) provide the documentation to each requestor that is being assessed an additional
             687      cost for services in support of the additional cost assessed.
             688          [(c) Notwithstanding Subsections (2)(a) and (b), no charge may be made for the first
             689      quarter hour of staff time.]
             690          [(3) (a) Fees shall be established as provided in this Subsection (3).]
             691          [(b) A governmental entity with fees established by the Legislature:]
             692          [(i) shall establish the fees defined in Subsection (2), or other actual costs associated
             693      with this section through the budget process; and]
             694          [(ii) may use the procedures of Section 63J-1-504 to set fees until the Legislature
             695      establishes fees through the budget process.]
             696          [(c) Political subdivisions shall establish fees by ordinance or written formal policy
             697      adopted by the governing body.]
             698          [(d) The judiciary shall establish fees by rules of the judicial council.]
             699          [(4)] (3) A governmental entity may choose to fulfill a record request without [charge


             700      and is encouraged to do so when] a fee or cost assessment, or for a reduced fee or cost
             701      assessment if it determines [that]:
             702          (a) that waiving or reducing the fee or cost assessment is an appropriate use of taxpayer
             703      funds and resources; and
             704          (b) that:
             705          [(a)] (i) releasing the record primarily benefits the public rather than a person;
             706          [(b)] (ii) the individual requesting the record is the subject of the record, or an
             707      individual specified in Subsection 63G-2-202 (1) or (2); or
             708          [(c)] (iii) the requester's legal rights are directly implicated by the information in the
             709      record, and the requester is impecunious.
             710          [(5)] (4) A governmental entity may not charge a fee or assess a cost for:
             711          (a) reviewing a [record] request for a governmental entity to determine whether [it] a
             712      single, specifically identified record is subject to disclosure[, except as permitted by Subsection
             713      (2)(a)(ii)] unless searching for, retrieving, reproducing, or classifying the record requires efforts
             714      as described in Subsection (2)(a); or
             715          (b) inspecting a readily accessible public record.
             716          [(6)] (5) (a) A person who believes that there has been an [unreasonable] abuse of
             717      discretion in the denial of a fee or cost waiver under [Subsection (4)] this section may appeal
             718      the denial in the same manner as a person appeals when inspection of a public record is denied
             719      under Section 63G-2-205 .
             720          (b) The adjudicative body hearing the appeal has the same authority when a fee or cost
             721      waiver or reduction is denied as it has when the inspection of a public record is denied.
             722          [(7) (a) All] (6) The governmental entity that receives fees [received] or costs under
             723      this section [by a governmental entity subject to Subsection (3)(b) shall be retained by the
             724      governmental entity] shall retain the fees as a dedicated credit[. (b) Those funds shall be used
             725      to recover the actual] in order to reimburse the governmental entity for the cost and expenses
             726      incurred by the governmental entity in providing the requested record or record series.
             727          [(8)] (7) (a) A governmental entity may require payment of past fees or costs and future


             728      estimated fees or costs before beginning to process a request if:
             729          (i) fees or costs are expected to exceed $50; or
             730          (ii) the requester has not paid fees or costs from previous requests.
             731          (b) [Any] The governmental entity shall return any prepaid amount [in excess of fees
             732      due shall be returned] that exceeds the actual fees and costs due to the requester.
             733          [(9)] (8) This section does not alter, repeal, or reduce fees established by other statutes
             734      or legislative acts.
             735          [(10) (a) Notwithstanding Subsection (3)(c), fees for voter registration records shall be
             736      set as provided in this Subsection (10).]
             737          [(b) The lieutenant governor shall:]
             738          [(i) after consultation with county clerks, establish uniform fees for voter registration
             739      and voter history records that meet the requirements of this section; and]
             740          [(ii) obtain legislative approval of those fees by following the procedures and
             741      requirements of Section 63J-1-504 .]
             742          Section 8. Section 63G-2-204 is amended to read:
             743           63G-2-204. Requests -- Time limit for response and extraordinary circumstances.
             744          (1) A person making a request for a record shall furnish the governmental entity with a
             745      written request containing:
             746          (a) the person's name, mailing address, and daytime telephone number, if available;
             747      and
             748          (b) a description of the record requested that identifies the record with reasonable
             749      specificity.
             750          (2) (a) Subject to Subsection (2)(b), a person making a request for a record shall submit
             751      the request to the governmental entity that prepares, owns, or retains the record.
             752          (b) In response to a request for a record, a governmental entity may not provide a
             753      record that it has received under Section 63G-2-206 as a shared record if the record was shared
             754      for the purpose of auditing, if the governmental entity is authorized by state statute to conduct
             755      an audit.


             756          (c) If a governmental entity is prohibited from providing a record under Subsection
             757      (2)(b), it shall:
             758          (i) deny the records request; and
             759          (ii) inform the person making the request that records requests must be submitted to the
             760      governmental entity that prepares, owns, or retains the record.
             761          (d) A governmental entity may make rules in accordance with Title 63G, Chapter 3,
             762      Utah Administrative Rulemaking Act, specifying where and to whom requests for access shall
             763      be directed.
             764          (3) After receiving a request for a record, a governmental entity shall:
             765          (a) review each request that seeks an expedited response and notify, within five
             766      business days after receiving the request, each requester that has not demonstrated that their
             767      record request benefits the public rather than the person that their response will not be
             768      expedited; and
             769          (b) as soon as reasonably possible, but no later than 10 business days after receiving a
             770      written request, or five business days after receiving a written request if the requester
             771      demonstrates that expedited response to the record request benefits the public rather than the
             772      person:
             773          (i) approve the request and provide a copy of the record;
             774          (ii) deny the request in accordance with the procedures and requirements of Section
             775      63G-2-205 ;
             776          (iii) notify the requester that it does not maintain the record requested and provide, if
             777      known, the name and address of the governmental entity that does maintain the record; or
             778          (iv) notify the requester that because of one of the extraordinary circumstances listed in
             779      Subsection (5), it cannot immediately approve or deny the request, and include with the notice:
             780          (A) a description of the circumstances that constitute the extraordinary circumstances;
             781      and
             782          (B) the date when the records will be available, consistent with the requirements of
             783      Subsection (6).


             784          (4) Any person who requests a record to obtain information for a story or report for
             785      publication or broadcast to the general public is presumed to be acting to benefit the public
             786      rather than a person.
             787          (5) The following circumstances constitute "extraordinary circumstances" that allow a
             788      governmental entity to delay approval or denial by an additional period of time as specified in
             789      Subsection (6) if the governmental entity determines that due to the extraordinary
             790      circumstances it cannot respond within the time limits provided in Subsection (3):
             791          (a) another governmental entity is using the record, in which case the originating
             792      governmental entity shall promptly request that the governmental entity currently in possession
             793      return the record;
             794          (b) another governmental entity is using the record as part of an audit, and returning the
             795      record before the completion of the audit would impair the conduct of the audit;
             796          (c) (i) the request is for a [voluminous] substantial quantity of records or for a record
             797      series containing a substantial number of records;
             798          (ii) the request requires the review or classification of a substantial number of records;
             799      or
             800          [(ii)] (iii) the requester seeks a substantial number of records or records series in
             801      requests filed within five working days of each other;
             802          (d) the governmental entity is currently processing a large number of records requests;
             803          (e) the request requires the governmental entity to review a large number of documents
             804      or records in order to locate the records requested;
             805          (f) the decision to release a record involves legal issues that require the governmental
             806      entity to seek legal counsel for the analysis of statutes, rules, ordinances, regulations, or case
             807      law;
             808          (g) segregating information that the requester is entitled to inspect from information
             809      that the requester is not entitled to inspect requires extensive editing; or
             810          (h) segregating information that the requester is entitled to inspect from information
             811      that the requester is not entitled to inspect requires computer programming.


             812          (6) If one of the extraordinary circumstances [listed] as described in Subsection (5)
             813      precludes approval or denial within the time specified in Subsection (3), the following time
             814      limits apply [to the extraordinary circumstances]:
             815          (a) for claims under Subsection (5)(a), the governmental entity currently in possession
             816      of the record shall return the record to the originating entity within five business days of the
             817      request for the return unless returning the record would impair the holder's work;
             818          (b) for claims under Subsection (5)(b), the originating governmental entity shall notify
             819      the requester when the record is available for inspection and copying;
             820          (c) for claims under Subsections (5)(c), (d), and (e), the governmental entity shall:
             821          (i) disclose the records that it has located which the requester is entitled to inspect;
             822          (ii) provide the requester with an estimate of the amount of time it will take to finish
             823      the work required to respond to the request;
             824          (iii) complete the work and disclose those records that the requester is entitled to
             825      inspect as soon as reasonably possible; and
             826          (iv) for any person that does not establish a right to an expedited response as
             827      authorized by Subsection (3)(a), a governmental entity may choose to:
             828          (A) require the person to provide for copying of the records as provided in Subsection
             829      63G-2-201 (9); or
             830          (B) treat a request for multiple records as separate record requests, and respond
             831      sequentially to each request;
             832          (d) for claims under Subsection (5)(f), the governmental entity shall either approve or
             833      deny the request within five business days after the response time specified for the original
             834      request has expired;
             835          (e) for claims under Subsection (5)(g), the governmental entity shall fulfill the request
             836      within 15 business days from the date of the original request; or
             837          (f) for claims under Subsection (5)(h), the governmental entity shall complete its
             838      programming and disclose the requested records as soon as reasonably possible.
             839          (7) (a) If a request for access is submitted to an office of a governmental entity other


             840      than that specified by rule in accordance with Subsection (2), the office shall promptly forward
             841      the request to the appropriate office.
             842          (b) If the request is forwarded promptly, the time limit for response begins when the
             843      record is received by the office specified by rule.
             844          (8) If the governmental entity fails to provide the requested records or issue a denial
             845      within the specified time period, that failure is considered the equivalent of a determination
             846      denying access to the record.
             847          Section 9. Section 63G-2-206 is amended to read:
             848           63G-2-206. Sharing records.
             849          (1) As used in this section, "legislative entity" means:
             850          (a) the Senate or House of Representatives;
             851          (b) a legislative committee, legislative task force, or legislative commission;
             852          (c) a member of the Senate or House of Representatives; or
             853          (d) a legislative staff employee acting at the request of the Senate, House of
             854      Representatives, a legislative committee, a legislative task force, a legislative commission, or a
             855      member of the Senate or House of Representatives.
             856          [(1)] (2) A governmental entity may provide a record [that is] that is classified as
             857      private, controlled, or protected to another governmental entity, a government-managed
             858      corporation, a political subdivision, the federal government, or another state if the requesting
             859      entity:
             860          (a) serves as a repository or archives for purposes of historical preservation,
             861      administrative maintenance, or destruction;
             862          (b) enforces, litigates, or investigates civil, criminal, or administrative law, and the
             863      record is necessary to a proceeding or investigation;
             864          (c) is authorized by [state statute] the Utah Constitution or state law to conduct an audit
             865      and the auditor determines that the record is needed for that purpose; or
             866          (d) [is one that] collects information for presentence, probationary, or parole purposes[;
             867      or].


             868          [(e) (i) is:]
             869          [(A) the Legislature;]
             870          [(B) a legislative committee;]
             871          [(C) a member of the Legislature; or]
             872          [(D) a legislative staff member acting at the request of the Legislature, a legislative
             873      committee, or a member of the Legislature; and]
             874          [(ii)] (3) A governmental entity may provide a record that is classified as private,
             875      controlled, or protected to a legislative entity when the legislative entity requests the record in
             876      relation to the Legislature's duties including:
             877          [(A)] (a) the preparation or review of a legislative proposal or legislation;
             878          [(B)] (b) appropriations; or
             879          [(C)] (c) an investigation or review conducted by the Legislature or a legislative
             880      committee, legislative task force, or legislative commission.
             881          [(2)] (4) (a) A governmental entity may provide a private, controlled, or protected
             882      record or record series to another governmental entity, a legislative entity, a political
             883      subdivision, a government-managed corporation, the federal government, or another state if the
             884      requesting entity provides written assurance:
             885          (i) that the record or record series is necessary to the performance of the duties and
             886      functions of the governmental [entity's duties and functions] entity, legislative entity, political
             887      subdivision, government-managed corporation, the federal government, or the other state;
             888          (ii) that the record or record series will be used for a purpose similar to the purpose for
             889      which the information in the record or record series was collected or obtained; and
             890          (iii) that the use of the record or record series produces a public benefit that outweighs
             891      the individual privacy right that protects the record or record series.
             892          (b) A governmental entity may provide a private, controlled, or protected record or
             893      record series to a contractor or a private provider according to the requirements of Subsection
             894      [(6)] (8)(b).
             895          [(3)] (5) (a) A governmental entity shall provide a private, controlled, or protected


             896      record to another governmental entity, a legislative entity, a political subdivision, a
             897      government-managed corporation, the federal government, or another state if the requesting
             898      entity:
             899          (i) is entitled by law to inspect the record;
             900          (ii) is required to inspect the record as a condition of participating in a state or federal
             901      program or for receiving state or federal funds; or
             902          (iii) is an entity described in Subsection [(1)] (2)(a), (b), (c), (d), (3), or [(e)] (4).
             903          (b) Subsection [(3)] (5)(a)(iii) applies only if the record is a record described in
             904      Subsection 63G-2-305 (4).
             905          [(4)] (6) Before disclosing a record or record series under this section to another
             906      governmental entity, a legislative entity, another state, the United States, a foreign government,
             907      or to a contractor or private provider, the originating governmental entity shall:
             908          (a) inform the recipient of the record's classification and the accompanying restrictions
             909      on access; and
             910          (b) if the recipient is not a governmental entity to which this chapter applies, obtain the
             911      recipient's written agreement [which may be], either by mechanical or electronic transmission,
             912      that [it] the recipient will abide by those restrictions on access unless a statute, federal
             913      regulation, or interstate agreement otherwise governs the sharing of the record or record series.
             914          [(5)] (7) A governmental entity may disclose a record to another state, the United
             915      States, or a foreign government for the reasons listed in Subsections [(1)] (2) and [(2)] (4)
             916      without complying with the procedures of Subsection [(2)] (4) or [(4)] (6) if disclosure is
             917      authorized by executive agreement, treaty, federal statute, compact, federal regulation, or state
             918      statute.
             919          [(6)] (8) (a) Subject to Subsections [(6)] (8)(b) and (c), an entity receiving a record
             920      under this section is [subject to] governed by the same restrictions on disclosure of the private,
             921      protected, or controlled record as the originating entity.
             922          (b) A contractor or a private provider may [receive information] obtain a record or
             923      record series under this section only if the originating governmental entity determines and the


             924      contractor or private provider gives written assurance to the originating governmental entity
             925      that:
             926          (i) the contractor or private provider's use of the record or record series produces a
             927      public benefit that outweighs the individual privacy right that protects the record or record
             928      series; and
             929          (ii) the record or record series [it requests] requested by the contractor or private
             930      provider:
             931          (A) is necessary for the performance of a contract with a governmental entity;
             932          (B) will only be used for the performance of the contract with the governmental entity;
             933          (C) will not be disclosed to any other person; and
             934          (D) will not be used for advertising or solicitation purposes[; and].
             935          [(iii) the contractor or private provider gives written assurance to the governmental
             936      entity that is providing the record or record series that it will adhere to the restrictions of this
             937      Subsection (6)(b).]
             938          (c) The classification of a record already held by a governmental entity and the
             939      applicable restrictions on disclosure of that record are not affected by the governmental entity's
             940      receipt under this section of a record with a different classification that contains information
             941      that is also included in the previously held record.
             942          [(7)] (9) Notwithstanding any other provision of this section, if a more specific court
             943      rule or order, state statute, federal statute, or federal regulation prohibits or requires sharing
             944      information, that rule, order, statute, or federal regulation controls.
             945          [(8)] (10) The following records may not be shared under this section:
             946          (a) records held by the Division of Oil, Gas, and Mining that pertain to any person and
             947      that are gathered under authority of Title 40, Chapter 6, Board and Division of Oil, Gas, and
             948      Mining; and
             949          (b) records of publicly funded libraries as described in [Subsection] Section
             950      63G-2-302 [(1)(c)].
             951          [(9)] (11) Records that may evidence or relate to a violation of law may be disclosed to


             952      a government prosecutor, peace officer, or auditor.
             953          Section 10. Section 63G-2-301 is amended to read:
             954           63G-2-301. Records that must be disclosed.
             955          (1) As used in this section:
             956          (a) "Business address" means a single address of a governmental agency designated for
             957      the public to contact an employee or officer of the governmental agency.
             958          (b) "Business email address" means a single email address of a governmental agency
             959      designated for the public to contact an employee or officer of the governmental agency.
             960          (c) "Business telephone number" means a single telephone number of a governmental
             961      agency designated for the public to contact an employee or officer of the governmental agency.
             962          (2) The following records are public except to the extent they contain information
             963      expressly permitted to be treated confidentially under the provisions of Subsections
             964      63G-2-201 (3)(b) and (6)(a):
             965          (a) laws;
             966          (b) the name, gender, gross compensation, job title, job description, business address,
             967      business email address, business telephone number, number of hours worked per pay period,
             968      dates of employment, and relevant education, previous employment, and similar job
             969      qualifications of a current or former employee or officer of the governmental entity, excluding:
             970          (i) undercover law enforcement personnel; and
             971          (ii) investigative personnel if disclosure could reasonably be expected to impair the
             972      effectiveness of investigations or endanger any individual's safety;
             973          (c) final opinions, including concurring and dissenting opinions, and orders that are
             974      made by a governmental entity in an administrative, adjudicative, or judicial proceeding except
             975      that if the proceedings were properly closed to the public, the opinion and order may be
             976      withheld to the extent that they contain information that is private, controlled, or protected;
             977          (d) final interpretations of statutes or rules by a governmental entity unless classified as
             978      protected as provided in Subsections 63G-2-305 (16), (17), and (18);
             979          (e) information contained in or compiled from a transcript, minutes, or report of the


             980      open portions of a meeting of a governmental entity as provided by Title 52, Chapter 4, Open
             981      and Public Meetings Act, including the records of all votes of each member of the
             982      governmental entity;
             983          (f) judicial records unless a court orders the records to be restricted under the rules of
             984      civil or criminal procedure or unless the records are private under this chapter;
             985          (g) unless otherwise classified as private under Section 63G-2-303 , records or parts of
             986      records filed with or maintained by county recorders, clerks, treasurers, surveyors, zoning
             987      commissions, the Division of Forestry, Fire, and State Lands, the School and Institutional Trust
             988      Lands Administration, the Division of Oil, Gas, and Mining, the Division of Water Rights, or
             989      other governmental entities that give public notice of:
             990          (i) titles or encumbrances to real property;
             991          (ii) restrictions on the use of real property;
             992          (iii) the capacity of persons to take or convey title to real property; or
             993          (iv) tax status for real and personal property;
             994          (h) records of the Department of Commerce that evidence incorporations, mergers,
             995      name changes, and uniform commercial code filings;
             996          (i) data on individuals that would otherwise be private under this chapter if the
             997      individual who is the subject of the record has given the governmental entity written
             998      permission to make the records available to the public;
             999          (j) documentation of the compensation that a governmental entity pays to a contractor
             1000      or private provider;
             1001          (k) summary data; and
             1002          (l) voter registration records, including an individual's voting history, except for those
             1003      parts of the record that are classified as private in [Subsection 63G-2-302 (1)(i)] Section
             1004      63G-2-302 .
             1005          (3) The following records are normally public, but to the extent that a record is
             1006      expressly exempt from disclosure, access may be restricted under Subsection 63G-2-201 (3)(b),
             1007      Section 63G-2-302 , 63G-2-304 , or 63G-2-305 :


             1008          (a) administrative staff manuals, official instructions to staff, and formal statements of
             1009      policy;
             1010          (b) records documenting a contractor's or private provider's compliance with the terms
             1011      of a contract with a governmental entity;
             1012          (c) records documenting the services provided by a contractor or a private provider to
             1013      the extent the records would be public if prepared by the governmental entity;
             1014          (d) contracts entered into by a governmental entity;
             1015          (e) any account, voucher, or contract that deals with the receipt or expenditure of funds
             1016      by a governmental entity;
             1017          (f) records relating to government assistance or incentives publicly disclosed,
             1018      contracted for, or given by a governmental entity, encouraging a person to expand or relocate a
             1019      business in Utah, except as provided in Subsection 63G-2-305 (35);
             1020          (g) chronological logs and initial contact reports;
             1021          (h) correspondence by and with a governmental entity in which the governmental entity
             1022      determines or states an official opinion [upon] about the rights of the state, a political
             1023      subdivision, the public, or any person;
             1024          [(i) empirical data contained in drafts if:]
             1025          [(i) the empirical data is not reasonably available to the requester elsewhere in similar
             1026      form; and]
             1027          [(ii) the governmental entity is given a reasonable opportunity to correct any errors or
             1028      make nonsubstantive changes before release;]
             1029          [(j)] (i) drafts that are circulated to anyone other than:
             1030          (i) a governmental entity;
             1031          (ii) a political subdivision;
             1032          (iii) a federal agency if the governmental entity and the federal agency are jointly
             1033      responsible for implementation of a program or project that has been legislatively approved;
             1034          (iv) a government-managed corporation; or
             1035          (v) a contractor or private provider;


             1036          [(k)] (j) drafts that have never been finalized but were directly relied upon by the
             1037      governmental entity in carrying out action or policy;
             1038          [(l) original data in a computer program if the governmental entity chooses not to
             1039      disclose the program;]
             1040          [(m)] (k) arrest warrants after issuance, except that, for good cause, a court may order
             1041      restricted access to an arrest [warrants prior to service] warrant before the warrant is served;
             1042          [(n)] (l) search warrants after execution and filing of the return, except that a court, for
             1043      good cause, may order restricted access to search warrants [prior to] before trial;
             1044          [(o)] (m) records that would disclose information relating to formal charges or formal
             1045      disciplinary [actions] action against a past or present governmental entity employee if:
             1046          (i) the disciplinary action has been completed and all time periods for administrative
             1047      appeal have expired; and
             1048          (ii) the charges on which the disciplinary action was based were sustained;
             1049          [(p)] (n) records maintained by the Division of Forestry, Fire, and State Lands, the
             1050      School and Institutional Trust Lands Administration, or the Division of Oil, Gas, and Mining
             1051      that evidence mineral production on government lands;
             1052          [(q)] (o) final audit reports;
             1053          [(r)] (p) occupational and professional licenses;
             1054          [(s)] (q) business licenses; and
             1055          [(t)] (r) a notice of violation, a notice of agency action under Section 63G-4-201 , or
             1056      similar records used to initiate proceedings for discipline or sanctions against persons regulated
             1057      by a governmental entity, but not including records that initiate employee discipline.
             1058          (4) The list of public records in this section is not exhaustive and should not be used to
             1059      limit access to records.
             1060          Section 11. Section 63G-2-302 is amended to read:
             1061           63G-2-302. Private records.
             1062          (1) The following records are private:
             1063          (a) records concerning an individual's eligibility for unemployment insurance benefits,


             1064      social services, welfare benefits, or the determination of benefit levels;
             1065          (b) records containing data on individuals describing medical history, diagnosis,
             1066      condition, treatment, evaluation, or similar medical data;
             1067          (c) records of publicly funded libraries that when examined alone or with other records
             1068      identify a patron;
             1069          (d) records received by or generated by or for:
             1070          (i) the Independent Legislative Ethics Commission, except for:
             1071          (A) the commission's summary data report that is required under legislative rule; and
             1072          (B) any other document that is classified as public under legislative rule; or
             1073          (ii) a Senate or House Ethics Committee in relation to the review of ethics complaints,
             1074      unless the record is classified as public under legislative rule;
             1075          (e) the Social Security number, home address, personal email address or other personal
             1076      electronic or online address, personal telephone number, or personal financial information of
             1077      an applicant or nominee for a position that is received by a Senate confirmation committee;
             1078          [(e)] (f) records received or generated for a Senate confirmation committee concerning
             1079      character, professional competence, or physical or mental health of an individual if:
             1080          (i) [if prior to] before the meeting, the chair of the committee determines that release of
             1081      the records[: (A) reasonably] could be reasonably expected to interfere with the investigation
             1082      undertaken by the committee[;] or [(B)] would create a danger of depriving a person of a right
             1083      to a fair proceeding or impartial hearing; and
             1084          (ii) after the meeting, if the meeting was closed to the public;
             1085          [(f)] (g) employment records concerning a current or former employee of, or applicant
             1086      for employment with, a governmental entity that would disclose that individual's home address,
             1087      home telephone number, personal email address or other personal electronic or online address,
             1088      Social Security number, insurance coverage, marital status, or payroll deductions;
             1089          [(g)] (h) records or parts of records under Section 63G-2-303 that a current or former
             1090      employee identifies as private according to the requirements of that section;
             1091          [(h)] (i) that part of a record indicating a person's Social Security number or federal


             1092      employer identification number if provided under Section 31A-23a-104 , 31A-25-202 ,
             1093      31A-26-202 , 58-1-301 , 61-1-4 , or 61-2f-203 ;
             1094          [(i)] (j) that part of a voter registration record identifying a voter's driver license or
             1095      identification card number, Social Security number, or last four digits of the Social Security
             1096      number;
             1097          [(j)] (k) a record that[: (i)] contains information about an individual[; (ii)], is
             1098      voluntarily provided by the individual[;], and [(iii) goes into] is placed in an electronic
             1099      database that:
             1100          [(A)] (i) is designated by and administered under the authority of the Chief Information
             1101      Officer; and
             1102          [(B)] (ii) acts as a repository of information about the individual that can be
             1103      electronically retrieved and used to facilitate the individual's online interaction with a state
             1104      agency;
             1105          [(k)] (l) information provided to the Commissioner of Insurance under:
             1106          (i) Subsection 31A-23a-115 (2)(a);
             1107          (ii) Subsection 31A-23a-302 (3); or
             1108          (iii) Subsection 31A-26-210 (3);
             1109          [(l)] (m) information obtained through a criminal background check under Title 11,
             1110      Chapter 40, Criminal Background Checks by Political Subdivisions Operating Water Systems;
             1111          [(m)] (n) information provided by an offender that is:
             1112          (i) required by the registration requirements of Section 77-27-21.5 ; and
             1113          (ii) not required to be made available to the public under Subsection 77-27-21.5 (27);
             1114      and
             1115          [(n)] (o) a statement and any supporting documentation filed with the attorney general
             1116      in accordance with Section 34-45-107 , if the federal law or action supporting the filing
             1117      involves homeland security.
             1118          (2) The following records are private if properly classified by a governmental entity:
             1119          (a) records concerning a current or former employee of, or applicant for employment


             1120      with, a governmental entity, including performance evaluations and personal status information
             1121      such as race, religion, or disabilities, but not including records that are public under Subsection
             1122      63G-2-301 (2)(b) or [ 63G-2-301 (3)(o)] (3)(m), or private under Subsection (1)(b);
             1123          (b) records describing an individual's finances, except that the following are public:
             1124          (i) records described in Subsection 63G-2-301 (2);
             1125          (ii) information provided to the governmental entity for the purpose of complying with
             1126      a financial assurance requirement; or
             1127          (iii) records that must be disclosed in accordance with another statute;
             1128          (c) records of independent state agencies if the disclosure of those records would
             1129      conflict with the fiduciary obligations of the agency;
             1130          (d) other records containing data on individuals the disclosure of which constitutes a
             1131      clearly unwarranted invasion of personal privacy;
             1132          (e) records provided by the United States or by a government entity outside the state
             1133      that are given with the requirement that the records be managed as private records, if the
             1134      providing entity states in writing that the record would not be subject to public disclosure if
             1135      retained by it; and
             1136          (f) any portion of a record in the custody of the Division of Aging and Adult Services,
             1137      created in Section 62A-3-102 , that may disclose, or lead to the discovery of, the identity of a
             1138      person who made a report of alleged abuse, neglect, or exploitation of a vulnerable adult.
             1139          (3) (a) As used in this Subsection (3), "medical records" means medical reports,
             1140      records, statements, history, diagnosis, condition, treatment, and evaluation.
             1141          (b) Medical records in the possession of the University of Utah Hospital, its clinics,
             1142      doctors, or affiliated entities are not private records or controlled records under Section
             1143      63G-2-304 when the records are sought:
             1144          (i) in connection with any legal or administrative proceeding in which the patient's
             1145      physical, mental, or emotional condition is an element of any claim or defense; or
             1146          (ii) after a patient's death, in any legal or administrative proceeding in which any party
             1147      relies upon the condition as an element of the claim or defense.


             1148          (c) Medical records are subject to production in a legal or administrative proceeding
             1149      according to state or federal statutes or rules of procedure and evidence as if the medical
             1150      records were in the possession of a nongovernmental medical care provider.
             1151          Section 12. Section 63G-2-303 is amended to read:
             1152           63G-2-303. Private information concerning certain government employees.
             1153          (1) As used in this section:
             1154          (a) "At-risk government employee" means a current or former:
             1155          (i) peace officer as specified in Section 53-13-102 ;
             1156          (ii) supreme court justice;
             1157          (iii) judge of an appellate, district, or juvenile court;
             1158          (iv) justice court judge;
             1159          (v) judge authorized by Title 39, Chapter 6, Utah Code of Military Justice;
             1160          (vi) federal judge;
             1161          (vii) federal magistrate judge;
             1162          (viii) judge authorized by Armed Forces, Title 10, United States Code;
             1163          (ix) United States Attorney;
             1164          (x) Assistant United States Attorney;
             1165          (xi) a prosecutor appointed pursuant to Armed Forces, Title 10, United States Code;
             1166          (xii) a law enforcement official as defined in Section 53-5-711 ; or
             1167          (xiii) a prosecutor authorized by Title 39, Chapter 6, Utah Code of Military Justice.
             1168          (b) "Family member" means the spouse, child, sibling, parent, or grandparent of an
             1169      at-risk government employee who is living with the employee.
             1170          (2) (a) Pursuant to [Subsection 63G-2-302 (1)(g)] Section 63G-2-302 , an at-risk
             1171      government employee may file a written application that:
             1172          (i) gives notice of the employee's status to each agency of a government entity holding
             1173      a record or a part of a record that would disclose the employee's or the employee's family
             1174      member's home address, home telephone number, Social Security number, insurance coverage,
             1175      marital status, or payroll deductions; and


             1176          (ii) requests that the government agency classify those records or parts of records
             1177      private.
             1178          (b) An at-risk government employee desiring to file an application under this section
             1179      may request assistance from the government agency to identify the individual records
             1180      containing the private information specified in Subsection (2)(a)(i).
             1181          (c) Each government agency shall develop a form that:
             1182          (i) requires the at-risk government employee to provide evidence of qualifying
             1183      employment;
             1184          (ii) requires the at-risk government employee to designate each specific record or part
             1185      of a record containing the employee's home address, home telephone number, Social Security
             1186      number, insurance coverage, marital status, or payroll deductions that the applicant desires to
             1187      be classified as private; and
             1188          (iii) affirmatively requests that the government entity holding those records classify
             1189      them as private.
             1190          (3) A county recorder, county treasurer, county auditor, or a county tax assessor may
             1191      fully satisfy the requirements of this section by:
             1192          (a) providing a method for the assessment roll and index and the tax roll and index that
             1193      will block public access to the home address, home telephone number, situs address, and Social
             1194      Security number; and
             1195          (b) providing the at-risk government employee requesting the classification with a
             1196      disclaimer informing the employee that the employee may not receive official announcements
             1197      affecting the employee's property, including notices about proposed annexations,
             1198      incorporations, or zoning modifications.
             1199          (4) A government agency holding records of an at-risk government employee classified
             1200      as private under this section may release the record or part of the record if:
             1201          (a) the employee or former employee gives written consent;
             1202          (b) a court orders release of the records; or
             1203          (c) the government agency receives a certified death certificate for the employee or


             1204      former employee.
             1205          (5) (a) If the government agency holding the private record receives a subpoena for the
             1206      records, the government agency shall attempt to notify the at-risk government employee or
             1207      former employee by mailing a copy of the subpoena to the employee's last-known mailing
             1208      address together with a request that the employee either:
             1209          (i) authorize release of the record; or
             1210          (ii) within 10 days of the date that the copy and request are mailed, deliver to the
             1211      government agency holding the private record a copy of a motion to quash filed with the court
             1212      who issued the subpoena.
             1213          (b) The government agency shall comply with the subpoena if the government agency
             1214      has:
             1215          (i) received permission from the at-risk government employee or former employee to
             1216      comply with the subpoena;
             1217          (ii) has not received a copy of a motion to quash within 10 days of the date that the
             1218      copy of the subpoena was mailed; or
             1219          (iii) receives a court order requiring release of the records.
             1220          Section 13. Section 63G-2-305 is amended to read:
             1221           63G-2-305. Protected records.
             1222          The following records are protected if properly classified by a governmental entity:
             1223          (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
             1224      has provided the governmental entity with the information specified in Section 63G-2-309 ;
             1225          (2) commercial information or nonindividual financial information obtained from a
             1226      person if:
             1227          (a) disclosure of the information could reasonably be expected to result in unfair
             1228      competitive injury to the person submitting the information or would impair the ability of the
             1229      governmental entity to obtain necessary information in the future;
             1230          (b) the person submitting the information has a greater interest in prohibiting access
             1231      than the public in obtaining access; and


             1232          (c) the person submitting the information has provided the governmental entity with
             1233      the information specified in Section 63G-2-309 ;
             1234          (3) commercial or financial information acquired or prepared by a governmental entity
             1235      to the extent that disclosure would lead to financial speculations in currencies, securities, or
             1236      commodities that will interfere with a planned transaction by the governmental entity or cause
             1237      substantial financial injury to the governmental entity or state economy;
             1238          (4) records the disclosure of which could cause commercial injury to, or confer a
             1239      competitive advantage upon, a potential or actual competitor of, a commercial project entity as
             1240      defined in Subsection 11-13-103 (4);
             1241          (5) test questions and answers to be used in future license, certification, registration,
             1242      employment, or academic examinations;
             1243          (6) records the disclosure of which would impair governmental procurement
             1244      proceedings or give an unfair advantage to any person proposing to enter into a contract or
             1245      agreement with a governmental entity, except, subject to Subsections (1) and (2), that this
             1246      Subsection (6) does not restrict the right of a person to have access to, once the contract or
             1247      grant has been awarded, a bid, proposal, or application submitted to or by a governmental
             1248      entity in response to:
             1249          (a) a request for bids;
             1250          (b) a request for proposals;
             1251          (c) a grant; or
             1252          (d) other similar document;
             1253          (7) records that would identify real property or the appraisal or estimated value of real
             1254      or personal property, including intellectual property, under consideration for public acquisition
             1255      before any rights to the property are acquired unless:
             1256          (a) public interest in obtaining access to the information outweighs the governmental
             1257      entity's need to acquire the property on the best terms possible;
             1258          (b) the information has already been disclosed to persons not employed by or under a
             1259      duty of confidentiality to the entity;


             1260          (c) in the case of records that would identify property, potential sellers of the described
             1261      property have already learned of the governmental entity's plans to acquire the property;
             1262          (d) in the case of records that would identify the appraisal or estimated value of
             1263      property, the potential sellers have already learned of the governmental entity's estimated value
             1264      of the property; or
             1265          (e) the property under consideration for public acquisition is a single family residence
             1266      and the governmental entity seeking to acquire the property has initiated negotiations to acquire
             1267      the property as required under Section 78B-6-505 ;
             1268          (8) records prepared in contemplation of sale, exchange, lease, rental, or other
             1269      compensated transaction of real or personal property including intellectual property, which, if
             1270      disclosed prior to completion of the transaction, would reveal the appraisal or estimated value
             1271      of the subject property, unless:
             1272          (a) the public interest in access outweighs the interests in restricting access, including
             1273      the governmental entity's interest in maximizing the financial benefit of the transaction; or
             1274          (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of
             1275      the value of the subject property have already been disclosed to persons not employed by or
             1276      under a duty of confidentiality to the entity;
             1277          (9) records created or maintained for civil, criminal, or administrative enforcement
             1278      purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if
             1279      release of the records:
             1280          (a) reasonably could be expected to interfere with investigations undertaken for
             1281      enforcement, discipline, licensing, certification, or registration purposes;
             1282          (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
             1283      proceedings;
             1284          (c) would create a danger of depriving a person of a right to a fair trial or impartial
             1285      hearing;
             1286          (d) reasonably could be expected to disclose the identity of a source who is not
             1287      generally known outside of government and, in the case of a record compiled in the course of


             1288      an investigation, disclose information furnished by a source not generally known outside of
             1289      government if disclosure would compromise the source; or
             1290          (e) reasonably could be expected to disclose investigative or audit techniques,
             1291      procedures, policies, or orders not generally known outside of government if disclosure would
             1292      interfere with enforcement or audit efforts;
             1293          (10) records the disclosure of which would jeopardize the life or safety of an
             1294      individual;
             1295          (11) records the disclosure of which would jeopardize the security of governmental
             1296      property, governmental programs, or governmental recordkeeping systems from damage, theft,
             1297      or other appropriation or use contrary to law or public policy;
             1298          (12) records that, if disclosed, would jeopardize the security or safety of a correctional
             1299      facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
             1300      with the control and supervision of an offender's incarceration, treatment, probation, or parole;
             1301          (13) records that, if disclosed, would reveal recommendations made to the Board of
             1302      Pardons and Parole by an employee of or contractor for the Department of Corrections, the
             1303      Board of Pardons and Parole, or the Department of Human Services that are based on the
             1304      employee's or contractor's supervision, diagnosis, or treatment of any person within the board's
             1305      jurisdiction;
             1306          (14) records and audit workpapers that identify audit, collection, and operational
             1307      procedures and methods used by the State Tax Commission, Office of the Utah State Auditor,
             1308      or Office of Legislative Auditor General, if disclosure would interfere with audits or
             1309      collections;
             1310          (15) records of a governmental audit agency relating to an ongoing or planned audit
             1311      until the final audit is released;
             1312          (16) records prepared by or on behalf of a governmental entity [solely] in reasonable
             1313      anticipation of litigation that are not available under the rules of discovery;
             1314          (17) records disclosing an attorney's work product, including the mental impressions or
             1315      legal theories of an attorney or other representative of a governmental entity [concerning]


             1316      involving pending litigation or reasonably anticipated litigation;
             1317          (18) records of communications between a governmental entity and an attorney
             1318      representing, retained, or employed by the governmental entity if the communications would be
             1319      privileged as provided in Section 78B-1-137 ;
             1320          (19) (a) [(i) personal files of] a record related to the performance of a legislator's
             1321      official governmental duties that is prepared, received, or retained by a [state] legislator,
             1322      including [personal] correspondence to or from a [member of the Legislature; and (ii)
             1323      notwithstanding Subsection (19)(a)(i), correspondence that gives notice of] legislator, except
             1324      that a record that provides notice of an official legislative action or policy may not be classified
             1325      as protected under this [section] Subsection (19)(a); and
             1326          (b) (i) [an internal] a record disclosing a communication that is [part of the deliberative
             1327      process in connection with the preparation of legislation] related to the performance of official
             1328      governmental duties and that is between:
             1329          (A) [members of a legislative body] one or more legislators;
             1330          (B) [a member of a legislative body and a member of the legislative body's staff] one or
             1331      more legislators and one or more legislative staff employees; or
             1332          (C) [members of a legislative body's staff] one or more legislative staff employees; and
             1333          (ii) notwithstanding Subsection (19)(b)(i), a [communication that gives notice of
             1334      legislative action or policy] record that provides notice of official legislative action or policy
             1335      may not be classified as protected under this [section] Subsection (19);
             1336          (20) (a) records in the custody or control of the Office of Legislative Research and
             1337      General Counsel, that, if disclosed, would reveal a [particular] legislator's contemplated
             1338      legislation or contemplated course of action [before the legislator has elected to support] until
             1339      the legislation [or course of action] has been introduced, or the legislator made the legislation
             1340      or course of action public; and
             1341          (b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
             1342      Office of Legislative Research and General Counsel is a public document unless a legislator
             1343      asks that the records requesting the legislation be maintained as protected records until such


             1344      time as the legislator introduces the legislation or elects to make the legislation or course of
             1345      action public;
             1346          (21) [research] legislator requests [from legislators to] for staff services from the Office
             1347      of Legislative Research and General Counsel or the Office of the Legislative Fiscal Analyst and
             1348      [research] findings prepared in response to these requests;
             1349          (22) drafts, unless otherwise classified as public;
             1350          (23) records concerning a governmental entity's strategy about:
             1351          (a) collective bargaining; or
             1352          (b) reasonably anticipated or pending litigation;
             1353          (24) records of investigations of loss occurrences and analyses of loss occurrences that
             1354      may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the
             1355      Uninsured Employers' Fund, or similar divisions in other governmental entities;
             1356          (25) records, other than personnel evaluations, that contain a personal recommendation
             1357      concerning an individual if disclosure would constitute a clearly unwarranted invasion of
             1358      personal privacy, or disclosure is not in the public interest;
             1359          (26) records that reveal the location of historic, prehistoric, paleontological, or
             1360      biological resources that, if known, would jeopardize the security of those resources or of
             1361      valuable historic, scientific, educational, or cultural information;
             1362          (27) records of independent state agencies if the disclosure of the records would
             1363      conflict with the fiduciary obligations of the agency;
             1364          (28) records of an institution within the state system of higher education as defined in
             1365      Section 53B-1-102 regarding tenure evaluations, appointments, applications for admissions,
             1366      retention decisions, and promotions, which could be properly discussed in a meeting closed in
             1367      accordance with Title 52, Chapter 4, Open and Public Meetings Act, provided that records of
             1368      the final decisions about tenure, appointments, retention, promotions, or those students
             1369      admitted, may not be classified as protected under this section;
             1370          (29) records [of] prepared, received, or retained by the governor's office, including
             1371      budget recommendations, legislative proposals, internal communications, working papers, and


             1372      policy statements, that if disclosed would reveal the governor's contemplated policies or
             1373      contemplated courses of action [before the governor has implemented or rejected those policies
             1374      or courses of action or made them public];
             1375          (30) records of the Office of the Legislative Fiscal Analyst relating to:
             1376          (a) budget analysis[,];
             1377          (b) revenue estimates[, and fiscal notes of proposed legislation before issuance of the
             1378      final recommendations in these areas]; and
             1379          (c) data and working papers associated with a fiscal note for legislation until the
             1380      legislation has passed;
             1381          (31) records provided by the United States or by a government entity outside the state
             1382      that are given to the governmental entity with a requirement that they be managed as protected
             1383      records if the providing entity certifies that the record would not be subject to public disclosure
             1384      if retained by it;
             1385          (32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
             1386      except as provided in Section 52-4-206 ;
             1387          (33) records that would reveal the contents of settlement negotiations but not including
             1388      final settlements or empirical data to the extent that they are not otherwise exempt from
             1389      disclosure;
             1390          (34) memoranda prepared by staff and used in the decision-making process by an
             1391      administrative law judge, a member of the Board of Pardons and Parole, or a member of any
             1392      other body charged by law with performing a quasi-judicial function;
             1393          (35) records that would reveal negotiations regarding assistance or incentives offered
             1394      by or requested from a governmental entity for the purpose of encouraging a person to expand
             1395      or locate a business in Utah, but only if disclosure would result in actual economic harm to the
             1396      person or place the governmental entity at a competitive disadvantage, but this section may not
             1397      be used to restrict access to a record evidencing a final contract;
             1398          (36) materials to which access must be limited for purposes of securing or maintaining
             1399      the governmental entity's proprietary protection of intellectual property rights including patents,


             1400      copyrights, and trade secrets;
             1401          (37) the name of a donor or a prospective donor to a governmental entity, including an
             1402      institution within the state system of higher education as defined in Section 53B-1-102 , and
             1403      other information concerning the donation that could reasonably be expected to reveal the
             1404      identity of the donor, provided that:
             1405          (a) the donor requests anonymity in writing;
             1406          (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
             1407      classified protected by the governmental entity under this Subsection (37); and
             1408          (c) except for an institution within the state system of higher education defined in
             1409      Section 53B-1-102 , the governmental unit to which the donation is made is primarily engaged
             1410      in educational, charitable, or artistic endeavors, and has no regulatory or legislative authority
             1411      over the donor, a member of the donor's immediate family, or any entity owned or controlled
             1412      by the donor or the donor's immediate family;
             1413          (38) accident reports, except as provided in Sections 41-6a-404 , 41-12a-202 , and
             1414      73-18-13 ;
             1415          (39) a notification of workers' compensation insurance coverage described in Section
             1416      34A-2-205 ;
             1417          (40) (a) the following records of an institution within the state system of higher
             1418      education defined in Section 53B-1-102 , which have been developed, discovered, disclosed to,
             1419      or received by or on behalf of faculty, staff, employees, or students of the institution:
             1420          (i) unpublished lecture notes;
             1421          (ii) unpublished notes, data, and information[: (A)] relating to research[; and (B) of: (I)
             1422      the] conducted by:
             1423          (A) an institution within the state system of higher education defined in Section
             1424      53B-1-102 ; or
             1425          [(II)] (B) a sponsor of sponsored research;
             1426          (iii) unpublished manuscripts;
             1427          (iv) creative works in process;


             1428          (v) scholarly correspondence; and
             1429          (vi) confidential information contained in research proposals;
             1430          (b) Subsection (40)(a) may not be construed to prohibit disclosure of public
             1431      information required pursuant to Subsection 53B-16-302 (2)(a) or (b); and
             1432          (c) Subsection (40)(a) may not be construed to affect the ownership of a record;
             1433          (41) (a) records in the custody or control of the Office of Legislative Auditor General
             1434      that would reveal the name of a particular legislator who requests a legislative audit [prior to]
             1435      before the date that audit is completed and made public; and
             1436          (b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
             1437      Office of the Legislative Auditor General is a public document unless the legislator asks that
             1438      the records in the custody or control of the Office of Legislative Auditor General that would
             1439      reveal the name of a particular legislator who requests a legislative audit be maintained as
             1440      protected records until the audit is completed and made public;
             1441          (42) records that provide detail as to the location of an explosive, including a map or
             1442      other document that indicates the location of:
             1443          (a) a production facility; or
             1444          (b) a magazine;
             1445          (43) information:
             1446          (a) contained in the statewide database of the Division of Aging and Adult Services
             1447      created by Section 62A-3-311.1 ; or
             1448          (b) received or maintained in relation to the Identity Theft Reporting Information
             1449      System (IRIS) established under Section 67-5-22 ;
             1450          (44) information contained in the Management Information System and Licensing
             1451      Information System described in Title 62A, Chapter 4a, Child and Family Services;
             1452          (45) information regarding National Guard operations or activities in support of the
             1453      National Guard's federal mission;
             1454          (46) records provided by any pawn or secondhand business to a law enforcement
             1455      agency or to the central database in compliance with Title 13, Chapter 32a, Pawnshop and


             1456      Secondhand Merchandise Transaction Information Act;
             1457          (47) information regarding food security, risk, and vulnerability assessments performed
             1458      by the Department of Agriculture and Food;
             1459          (48) except to the extent that the record is exempt from this chapter [pursuant to] under
             1460      Section 63G-2-106 , records related to an emergency plan or program prepared or maintained by
             1461      the Division of Homeland Security the disclosure of which would jeopardize:
             1462          (a) the safety of the general public; or
             1463          (b) the security of[: (i)] governmental property[; (ii)], governmental programs[;], or
             1464      [(iii)] the property of a private person who provides information to the Division of Homeland
             1465      Security [information];
             1466          (49) records of the Department of Agriculture and Food relating to the National
             1467      Animal Identification System or any other program that provides for the identification, tracing,
             1468      or control of livestock diseases, including any program established under Title 4, Chapter 24,
             1469      Utah Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Livestock Inspection and
             1470      Quarantine;
             1471          (50) as provided in Section 26-39-501 :
             1472          (a) information or records held by the Department of Health related to a complaint
             1473      regarding a child care program or residential child care which the department is unable to
             1474      substantiate; and
             1475          (b) information or records related to a complaint received by the Department of Health
             1476      from an anonymous complainant regarding a child care program or residential child care;
             1477          (51) unless otherwise classified as public under Section 63G-2-301 and except as
             1478      provided under Section 41-1a-116 , an individual's home address, home telephone number,
             1479      personal email address or other personal electronic or online address, or personal mobile phone
             1480      number, if:
             1481          (a) the individual is required to provide the information in order to comply with a law,
             1482      ordinance, rule, or order of a government entity; and
             1483          (b) the subject of the record has a reasonable expectation that this information will be


             1484      kept confidential due to:
             1485          (i) the nature of the law, ordinance, rule, or order; and
             1486          (ii) the individual complying with the law, ordinance, rule, or order;
             1487          (52) the name, home address, work [addresses, and] address, telephone [numbers]
             1488      number, and email address or other personal electronic or online address of an individual that is
             1489      engaged in, or that provides goods or services for, medical or scientific research that is:
             1490          (a) conducted within the state system of higher education, as defined in Section
             1491      53B-1-102 ; and
             1492          (b) conducted using animals;
             1493          (53) an initial proposal under Title 63M, Chapter 1, Part 26, Government Procurement
             1494      Private Proposal Program, to the extent not made public by rules made under that chapter;
             1495          (54) information collected and a report prepared by the Judicial Performance
             1496      Evaluation Commission concerning a judge, unless Section 20A-7-702 or Title 78A, Chapter
             1497      12, Judicial Performance Evaluation Commission Act, requires disclosure of, or makes public,
             1498      the information or report;
             1499          (55) (a) records of the Utah Educational Savings Plan created under Section
             1500      53B-8a-103 if the disclosure of the records would conflict with its fiduciary obligations;
             1501          (b) proposals submitted to the Utah Educational Savings Plan; and
             1502          (c) contracts entered into by the Utah Educational Savings Plan and the related
             1503      payments;
             1504          (56) records contained in the Management Information System created in Section
             1505      62A-4a-1003 ;
             1506          (57) records provided or received by the Public Lands Policy Coordinating Office in
             1507      furtherance of any contract or other agreement made in accordance with Section 63J-4-603 ;
             1508          (58) information requested by and provided to the Utah State 911 Committee under
             1509      Section 53-10-602 ;
             1510          (59) recorded Children's Justice Center investigative interviews, both video and audio,
             1511      the release of which are governed by Section 77-37-4 ; and


             1512          (60) in accordance with Section 73-10-33 :
             1513          (a) a management plan for a water conveyance facility in the possession of the Division
             1514      of Water Resources or the Board of Water Resources; or
             1515          (b) an outline of an emergency response plan in possession of the state or a county or
             1516      municipality.
             1517          Section 14. Section 63G-2-401 is amended to read:
             1518           63G-2-401. Appeal to head of governmental entity.
             1519          (1) (a) Any person aggrieved by a governmental entity's access determination under
             1520      this chapter, including a person not a party to the governmental entity's proceeding, may appeal
             1521      the determination within 30 days to the chief administrative officer of the governmental entity
             1522      by filing a notice of appeal.
             1523          (b) If a governmental entity claims extraordinary circumstances and specifies the date
             1524      when the records will be available under Subsection 63G-2-204 (3), and, if the requester
             1525      believes the extraordinary circumstances do not exist or that the time specified is unreasonable,
             1526      the requester may appeal the governmental entity's claim of extraordinary circumstances or date
             1527      for compliance within 30 days after notification of a claim of extraordinary circumstances by
             1528      the governmental entity, despite the lack of a "determination" or its equivalent under
             1529      Subsection 63G-2-204 [(7)](8).
             1530          (2) The notice of appeal shall contain the following information:
             1531          (a) the petitioner's name, mailing address, and daytime telephone number; and
             1532          (b) the relief sought.
             1533          (3) The petitioner may file a short statement of facts, reasons, and legal authority in
             1534      support of the appeal.
             1535          (4) (a) If the appeal involves a record that is the subject of a business confidentiality
             1536      claim under Section 63G-2-309 , the chief administrative officer shall:
             1537          (i) send notice of the requester's appeal to the business confidentiality claimant within
             1538      three business days after receiving notice, except that if notice under this section must be given
             1539      to more than 35 persons, it shall be given as soon as reasonably possible; and


             1540          (ii) send notice of the business confidentiality claim and the schedule for the chief
             1541      administrative officer's determination to the requester within three business days after receiving
             1542      notice of the requester's appeal.
             1543          (b) The claimant shall have seven business days after notice is sent by the
             1544      administrative officer to submit further support for the claim of business confidentiality.
             1545          (5) (a) The chief administrative officer shall make a determination on the appeal within
             1546      [the following period of time]:
             1547          (i) [within] five business days after the chief administrative officer's receipt of the
             1548      notice of appeal; or
             1549          (ii) [within] 12 business days after the governmental entity sends the requester's notice
             1550      of appeal to a person who submitted a claim of business confidentiality.
             1551          (b) If the chief administrative officer fails to make a determination within the time
             1552      specified in Subsection (5)(a), the failure shall be considered the equivalent of an order denying
             1553      the appeal.
             1554          (c) The provisions of this section notwithstanding, the parties participating in the
             1555      proceeding may, by written agreement, extend the time periods specified in this section.
             1556          (6) The chief administrative officer may, upon consideration and weighing of the
             1557      various interests and public policies pertinent to the classification and disclosure or
             1558      nondisclosure, order the disclosure of information properly classified as private under
             1559      Subsection 63G-2-302 (2) or protected under Section 63G-2-305 [if] only if the person or party
             1560      seeking disclosure of the record has established that, by a preponderance of the evidence, the
             1561      [interests] public interest favoring access [outweigh the interests] outweighs the interest
             1562      favoring restriction of access.
             1563          (7) (a) The governmental entity shall send written notice of the determination of the
             1564      chief administrative officer to all participants.
             1565          (b) If the chief administrative officer affirms the denial in whole or in part, the denial
             1566      shall include a statement that the requester has the right to appeal the denial to either the
             1567      records committee or district court, the time limits for filing an appeal, and the name and


             1568      business address of the executive secretary of the records committee.
             1569          (8) (a) A person aggrieved by a governmental entity's classification or designation
             1570      determination under this chapter, but who is not requesting access to the records, may appeal
             1571      that determination using the procedures provided in this section.
             1572          (b) If a nonrequester is the only appellant, the procedures provided in this section shall
             1573      apply, except that the determination on the appeal shall be made within 30 days after receiving
             1574      the notice of appeal.
             1575          (9) The [duties of the] chief administrative officer may delegate the officer's duties
             1576      established under this section [may be delegated].
             1577          Section 15. Section 63G-2-403 is amended to read:
             1578           63G-2-403. Appeals to the records committee.
             1579          (1) [A] Except as exempted under Part 7, Applicability to Political Subdivisions, the
             1580      Judiciary, and the Legislature, a petitioner, including an aggrieved person who did not
             1581      participate in the appeal to the governmental entity's chief administrative officer, may appeal to
             1582      the records committee by filing a notice of appeal with the executive secretary no later than:
             1583          (a) 30 days after the chief administrative officer of the governmental entity has granted
             1584      or denied the record request in whole or in part, including a denial under Subsection
             1585      63G-2-204 [(7)](8);
             1586          (b) 45 days after the original request for a record if:
             1587          (i) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1588          (ii) the chief administrative officer failed to make a determination under Section
             1589      63G-2-401 .
             1590          (2) The notice of appeal shall contain the following information:
             1591          (a) the petitioner's name, mailing address, and daytime telephone number;
             1592          (b) a copy of any denial of the record request; and
             1593          (c) the relief sought.
             1594          (3) The petitioner may file a short statement of facts, reasons, and legal authority in
             1595      support of the appeal.


             1596          (4) (a) Except as provided in Subsection (4)(b), no later than five business days after
             1597      receiving a notice of appeal, the executive secretary of the records committee shall:
             1598          (i) schedule a hearing for the records committee to discuss the appeal at the next
             1599      regularly scheduled committee meeting falling at least 14 days after the date the notice of
             1600      appeal is filed but no longer than 52 calendar days after the date the notice of appeal was filed,
             1601      except that the records committee may schedule an expedited hearing upon application of the
             1602      petitioner and good cause shown;
             1603          (ii) send a copy of the notice of hearing to the petitioner; and
             1604          (iii) send a copy of the notice of appeal, supporting statement, and a notice of hearing
             1605      to:
             1606          (A) each member of the records committee;
             1607          (B) the records officer and the chief administrative officer of the governmental entity
             1608      from which the appeal originated;
             1609          (C) any person who made a business confidentiality claim under Section 63G-2-309 for
             1610      a record that is the subject of the appeal; and
             1611          (D) all persons who participated in the proceedings before the governmental entity's
             1612      chief administrative officer.
             1613          (b) (i) The executive secretary of the records committee may decline to schedule a
             1614      hearing if the record series that is the subject of the appeal has been found by the committee in
             1615      a previous hearing involving the same government entity to be appropriately classified as
             1616      private, controlled, or protected.
             1617          (ii) [(A)] If the executive secretary of the records committee declines to schedule a
             1618      hearing, the executive secretary of the records committee shall send a notice to the petitioner
             1619      indicating that the request for hearing has been denied and the reason for the denial.
             1620          [(B) The committee shall make rules to implement this section as provided by Title
             1621      63G, Chapter 3, Utah Administrative Rulemaking Act.]
             1622          (5) (a) A written statement of facts, reasons, and legal authority in support of the
             1623      governmental entity's position must be submitted to the executive secretary of the records


             1624      committee not later than five business days before the hearing.
             1625          (b) The governmental entity shall send a copy of the written statement to the petitioner
             1626      by first class mail, postage prepaid.
             1627          (c) The executive secretary shall forward a copy of the written statement to each
             1628      member of the records committee.
             1629          (6) (a) No later than 10 business days after the notice of appeal is sent by the executive
             1630      secretary, a person whose legal interests may be substantially affected by the proceeding may
             1631      file a request for intervention before the records committee.
             1632          (b) Any written statement of facts, reasons, and legal authority in support of the
             1633      intervener's position shall be filed with the request for intervention.
             1634          (c) The person seeking intervention shall provide copies of the statement described in
             1635      Subsection (6)(b) to all parties to the proceedings before the records committee.
             1636          (7) The records committee shall hold a hearing within the period of time described in
             1637      Subsection (4).
             1638          (8) (a) At the hearing, the records committee shall allow the parties to testify, present
             1639      evidence, and comment on the issues.
             1640          (b) The records committee may allow other interested persons to comment on the
             1641      issues.
             1642          (9) (a) [The] Subject to Subsection (9)(b), the records committee may review the
             1643      disputed records. [However, if]
             1644          (b) If the records committee is weighing the various interests under Subsection (11),
             1645      the committee must review the disputed records[. The review shall be] in camera.
             1646          [(b)] (c) Members of the records committee may not disclose any information or record
             1647      reviewed by the committee in camera unless the disclosure is otherwise authorized by this
             1648      chapter.
             1649          (10) (a) Discovery is prohibited, but the records committee may issue subpoenas or
             1650      other orders to compel production of necessary evidence.
             1651          (b) When the subject of a records committee subpoena disobeys or fails to comply with


             1652      the subpoena, the records committee may file a motion for an order to compel obedience to the
             1653      subpoena with the district court.
             1654          (c) The records committee's review shall be de novo.
             1655          (11) (a) No later than five business days after the hearing, the records committee shall
             1656      issue a signed order either granting the petition in whole or in part or upholding the
             1657      determination of the governmental entity in whole or in part.
             1658          (b) The records committee may, upon consideration and weighing of the various
             1659      interests and public policies pertinent to the classification and disclosure or nondisclosure,
             1660      order the disclosure of information properly classified as private, controlled, or protected [if]
             1661      only if the person or party seeking disclosure of the record has established that, by a
             1662      preponderance of the evidence, the public interest favoring access outweighs the interest
             1663      favoring restriction of access.
             1664          (c) In making a determination under Subsection (11)(b), the records committee shall
             1665      consider and, where appropriate, limit the requester's use and further disclosure of the record in
             1666      order to protect:
             1667          (i) privacy interests in the case of a private or controlled record;
             1668          (ii) business confidentiality interests in the case of a record protected under Subsection
             1669      63G-2-305 (1), (2), (40)(a)(ii), or (40)(a)(vi); and
             1670          (iii) privacy interests or the public interest in the case of other protected records.
             1671          (12) The order of the records committee shall include:
             1672          (a) a statement of reasons for the decision, including citations to this chapter, court rule
             1673      or order, another state statute, federal statute, or federal regulation that governs disclosure of
             1674      the record, provided that the citations do not disclose private, controlled, or protected
             1675      information;
             1676          (b) a description of the record or portions of the record to which access was ordered or
             1677      denied, provided that the description does not disclose private, controlled, or protected
             1678      information or information exempt from disclosure under Subsection 63G-2-201 (3)(b);
             1679          (c) a statement that any party to the proceeding before the records committee may


             1680      appeal the records committee's decision to district court; and
             1681          (d) a brief summary of the appeals process, the time limits for filing an appeal, and a
             1682      notice that in order to protect its rights on appeal, the party may wish to seek advice from an
             1683      attorney.
             1684          (13) (a) If the records committee fails to issue a decision within 57 calendar days of the
             1685      filing of the notice of appeal, that failure shall be considered the equivalent of an order denying
             1686      the appeal.
             1687          (b) The petitioner shall notify the records committee in writing if the petitioner
             1688      considers the appeal denied.
             1689          (14) (a) Unless a notice of intent to appeal is filed under Subsection (14)(b), each party
             1690      to the proceeding shall comply with the order of the records committee.
             1691          (b) If a party disagrees with the order of the records committee, that party may file a
             1692      notice of intent to appeal the order of the records committee.
             1693          (c) If the records committee orders the governmental entity to produce a record and no
             1694      appeal is filed, or if, as a result of the appeal, the governmental entity is required to produce a
             1695      record, the governmental entity shall:
             1696          (i) produce the record; and
             1697          (ii) file a notice of compliance with the records committee.
             1698          (d) (i) If the governmental entity that is ordered to produce a record fails to file a notice
             1699      of compliance or a notice of intent to appeal, the records committee may do either or both of
             1700      the following:
             1701          (A) impose a civil penalty of up to $500 for each day of continuing noncompliance; or
             1702          (B) send written notice of the governmental entity's noncompliance to[: (I)] the
             1703      governor, for executive branch entities; [(II)] the Legislative Management Committee for
             1704      legislative branch entities; [and (III)] or the Judicial Council, for judicial branch [agencies]
             1705      entities.
             1706          (ii) In imposing a civil penalty, the records committee shall consider the gravity and
             1707      circumstances of the violation, including whether the failure to comply was due to neglect or


             1708      was willful or intentional.
             1709          (15) The records committee shall make rules to implement this section as provided by
             1710      Title 63G, Chapter 3, Utah Administrative Rulemaking Act.
             1711          Section 16. Section 63G-2-404 is amended to read:
             1712           63G-2-404. Judicial review.
             1713          (1) (a) Any party to a proceeding before the records committee may petition for judicial
             1714      review by the district court of the records committee's order.
             1715          (b) The petition shall be filed no later than 30 days after the date of the records
             1716      committee's order.
             1717          (c) The records committee is a necessary party to the petition for judicial review.
             1718          (d) The executive secretary of the records committee shall be served with notice of the
             1719      petition in accordance with the Utah Rules of Civil Procedure.
             1720          (2) (a) A requester may petition for judicial review by the district court of a
             1721      governmental entity's determination as specified in Subsection 63G-2-402 (1)(b).
             1722          (b) The requester shall file a petition no later than:
             1723          (i) 30 days after the governmental entity has responded to the records request by either
             1724      providing the requested records or denying the request in whole or in part;
             1725          (ii) 35 days after the original request if the governmental entity failed to respond to the
             1726      request; or
             1727          (iii) 45 days after the original request for records if:
             1728          (A) the circumstances described in Subsection 63G-2-401 (1)(b) occur; and
             1729          (B) the chief administrative officer failed to make a determination under Section
             1730      63G-2-401 .
             1731          (3) The petition for judicial review shall be a complaint governed by the Utah Rules of
             1732      Civil Procedure and shall contain:
             1733          (a) the petitioner's name and mailing address;
             1734          (b) a copy of the records committee order from which the appeal is taken, if the
             1735      petitioner brought a prior appeal to the records committee;


             1736          (c) the name and mailing address of the governmental entity that issued the initial
             1737      determination with a copy of that determination;
             1738          (d) a request for relief specifying the type and extent of relief requested; and
             1739          (e) a statement of the reasons why the petitioner is entitled to relief.
             1740          (4) If the appeal is based on the denial of access to a protected record, the court shall
             1741      allow the claimant of business confidentiality to provide to the court the reasons for the claim
             1742      of business confidentiality.
             1743          (5) All additional pleadings and proceedings in the district court are governed by the
             1744      Utah Rules of Civil Procedure.
             1745          (6) (a) The district court may review the disputed records. [The review shall be]
             1746          (b) If the district court chooses to review the records, the court shall review the records
             1747      in camera.
             1748          (7) The court shall:
             1749          (a) make its decision de novo, but allow introduction of evidence presented to the
             1750      records committee;
             1751          (b) determine all questions of fact and law without a jury; and
             1752          (c) decide the issue at the earliest practical opportunity.
             1753          (8) (a) The court may, upon consideration and weighing of the various interests and
             1754      public policies pertinent to the classification and disclosure or nondisclosure, order the
             1755      disclosure of information properly classified as private, controlled, or protected [if] only if the
             1756      person or party seeking disclosure of the record has established that, by a preponderance of the
             1757      evidence, the public interest favoring access outweighs the interest favoring restriction of
             1758      access.
             1759          (b) The court shall consider and, where appropriate, limit the requester's use and
             1760      further disclosure of the record in order to protect privacy interests in the case of private or
             1761      controlled records, business confidentiality interests in the case of records protected under
             1762      Subsections 63G-2-305 (1) and (2), and privacy interests or the public interest in the case of
             1763      other protected records.


             1764          Section 17. Section 63G-2-703 is amended to read:
             1765           63G-2-703. Applicability to the Legislature and legislative staff offices.
             1766          (1) [The] This chapter applies to the Legislature [and its staff offices shall designate
             1767      and classify records in accordance with Sections 63G-2-301 through 63G-2-305 as public,
             1768      private, controlled, or protected.] as follows:
             1769          (a) The Legislature is subject to:
             1770          (i) Part 1, General Provisions, except the Legislative Management Committee may
             1771      define terms as is necessary to establish a policy described in Subsection (2);
             1772          (ii) Part 2, Access to Records, except Sections 63G-2-203 and 63G-2-204 ;
             1773          (iii) Part 3, Classification, except Subsection 63G-2-307 (1);
             1774          (iv) this section; and
             1775          (v) Part 8, Remedies.
             1776          [(2) (a)] (b) The Legislature [and its staff offices are not subject to Section 63G-2-203
             1777      or to] is exempt from:
             1778          (i) Part 4, Appeals[,], but shall establish a policy to provide for an appeal process;
             1779          (ii) Part 5, State Records Committee[, or], but shall establish a policy to provide for an
             1780      appellate body to hear an appeal from a denial of access to a record or a dispute related to a fee
             1781      and cost assessment;
             1782          (iii) Part 6, Collection of Information and Accuracy of Records[.], but shall establish a
             1783      policy relating to the retention and disposition of records;
             1784          [(b) The Legislature is subject to only the following sections in Part 9, Archives and
             1785      Records Service: Sections 63A-12-102 , 63A-12-106 , and 63G-2-310 .]
             1786          (iv) Part 7, Applicability to Political Subdivisions, the Judiciary, and the Legislature,
             1787      except for this section; and
             1788          (v) Part 9, Public Associations, except to the extent that the part may apply to
             1789      legislators or legislative staff employees acting in a private capacity.
             1790          [(3)] (2) The Legislature, through the Legislative Management Committee[: (a)], shall
             1791      establish policies [to handle requests for classification, designation,] relating to:


             1792          (a) receiving, processing, and responding to a record request, including time periods
             1793      and procedures for the record request process;
             1794          (b) classifying or designating a record;
             1795          (c) fees[,] and costs;
             1796          (d) access[, denials,] to a record;
             1797          (e) denial of access to a record;
             1798          (f) segregation[,] of a record;
             1799          (g) appeals[,], including time periods and procedures for the appeals process;
             1800          (h) ownership, management, and retention[,] of a record; and
             1801          (i) amendment of [records; and] a record.
             1802          [(b) may establish an appellate board to hear appeals from denials of access.]
             1803          [(4) Policies shall include reasonable times for responding to access requests consistent
             1804      with the provisions of Part 2, Access to Records, fees, and reasonable time limits for appeals.]
             1805          [(5)] (3) Upon request, the state archivist shall:
             1806          (a) assist with and advise concerning the establishment of a records management
             1807      program in the Legislature; and
             1808          (b) as required by the Legislature, provide program services similar to those available
             1809      to the executive branch of government, as provided in this chapter and Title 63A, Chapter 12,
             1810      [Part 1, Archives and Records Service] Public Records Management Act.
             1811          (4) The Legislature is not subject to Title 63A, Chapter 12, Public Records
             1812      Management Act, except for compliance with Sections 63A-12-102 and 63A-12-106 .
             1813          Section 18. Section 63G-2-803 is amended to read:
             1814           63G-2-803. No individual liability for certain decisions of a governmental entity.
             1815          (1) Neither the governmental entity, nor any officer or employee of the governmental
             1816      entity, is liable for damages resulting from the release of a record where the person or
             1817      [government] governmental entity requesting the record presented evidence of authority to
             1818      obtain the record, even if it is subsequently determined that the requester had no authority.
             1819          (2) Neither the governmental entity, nor any officer or employee of the governmental


             1820      entity, is liable for damages arising from the negligent disclosure of records classified as
             1821      private under [Subsection 63G-2-302 (1)(f)] Section 63G-2-302 unless:
             1822          (a) the disclosure was of employment records maintained by the governmental entity;
             1823      or
             1824          (b) the current or former government employee had previously filed the notice required
             1825      by Section 63G-2-303 and[: (i)] the government entity did not take reasonable steps to preclude
             1826      access or distribution of the record[; or (ii)] or the release of the record was otherwise willfully
             1827      or grossly negligent.
             1828          (3) A mailing from a government agency to an individual who has filed an application
             1829      under Section 63G-2-303 is not a wrongful disclosure under this chapter or under Title 63A,
             1830      Chapter 12, [Archives and Records Service] Public Records Management Act.
             1831          Section 19. Repealer.
             1832          This bill repeals:
             1833          Section 63G-2-102, Legislative intent.
             1834          Section 20. Effective date.
             1835          This bill takes effect on July 1, 2011.


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