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H.B. 185

             1     

SALES INFORMATION DISCLOSURE FOR COMMERCIAL

             2     
REAL PROPERTY TRANSACTIONS

             3     
2011 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Gage Froerer

             6     
Senate Sponsor: ____________

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill enacts and modifies provisions relating to sales of commercial real property.
             11      Highlighted Provisions:
             12          This bill:
             13          .    requires a buyer in a sale of commercial real property to provide information
             14      relating to the sale to the Multicounty Appraisal Trust;
             15          .    authorizes the Trust to share that information with county assessors, the State Tax
             16      Commission, and the Utah Association of Realtors;
             17          .    prohibits the disclosure of that information, except in limited circumstances; and
             18          .    provides that information provided to or shared by the Trust is not a record for
             19      purposes of the Government Records Access and Management Act.
             20      Money Appropriated in this Bill:
             21          None
             22      Other Special Clauses:
             23          None
             24      Utah Code Sections Affected:
             25      AMENDS:
             26          63G-2-103, as last amended by Laws of Utah 2010, Chapter 366
             27      ENACTS:


             28          57-1-1.5, Utah Code Annotated 1953
             29     
             30      Be it enacted by the Legislature of the state of Utah:
             31          Section 1. Section 57-1-1.5 is enacted to read:
             32          57-1-1.5. Information relating to a sale of commercial real property -- Delivery of
             33      information to the Multicounty Appraisal Trust -- Sharing of real property sale
             34      information -- Penalty for unauthorized disclosure.
             35          (1) As used in this section:
             36          (a) "Appraisal trust" means the Multicounty Appraisal Trust created by interlocal
             37      agreement by all 29 counties in the state.
             38          (b) "Real property sale" means a sale of a fee simple interest in commercial real
             39      property to a bona fide purchaser for value.
             40          (c) "Settlement statement":
             41          (i) means a document that:
             42          (A) is customarily used in connection with the closing of a real property sale; and
             43          (B) contains details concerning the real property sale, including the identity of the
             44      buyer and seller, a description of the real property that is the subject of the real property sale,
             45      the sales price, fees and costs associated with the real property sale, and the distribution of the
             46      sale proceeds; and
             47          (ii) includes the document provided by the United States Department of Housing and
             48      Urban Development known as the HUD-1 form.
             49          (2) (a) Unless otherwise directed in writing by the buyer or seller under a real property
             50      sale, the title company or other person handling the closing of the real property sale shall,
             51      within three business days after the closing of the sale, deliver to the appraisal trust the
             52      following information relating to the real property sale:
             53          (i) the seller's name;
             54          (ii) the buyer's name;
             55          (iii) the date of the real property sale;
             56          (iv) a description of the real property that is the subject of the real property sale; and
             57          (v) the sales price.
             58          (b) A title company or other person satisfies the requirement of Subsection (2)(a) by


             59      timely transmitting to the appraisal trust a copy of the completed settlement statement
             60      applicable to the real property sale.
             61          (3) (a) The appraisal trust may share information it receives under this section with:
             62          (i) assessors of counties of the state;
             63          (ii) the State Tax Commission; and
             64          (iii) the Utah Association of Realtors.
             65          (b) Except as provided in Subsection (3)(a), the appraisal trust may not disclose any
             66      information it receives under this section.
             67          (4) (a) Except as provided in Subsections (4)(b) and (c), a county assessor, the State
             68      Tax Commission, and the Utah Association of Realtors may not disclose any information
             69      received from the appraisal trust under this section.
             70          (b) (i) A county assessor may disclose information received from the appraisal trust
             71      under this section if:
             72          (A) the assessor discloses the information to a property owner challenging the
             73      assessor's assessment;
             74          (B) the assessor used the information as a basis for the amount of the assessor's
             75      challenged assessment of the property; and
             76          (C) the property owner to whom the information is disclosed agrees not to disclose the
             77      information.
             78          (ii) Except as provided in Subsection (4)(c), a property owner who receives
             79      information from a county assessor under Subsection (4)(b)(i) that the county assessor received
             80      from the appraisal trust may not disclose that information.
             81          (c) Subsections (4)(a) and (4)(b)(ii) do not prohibit the disclosure of information
             82      received from the appraisal trust under this section if the information was also lawfully
             83      received from an independent source.
             84          (5) A person who discloses information received under this section in violation of
             85      Subsection (3) or (4) is subject to a fine of not more than $750.
             86          Section 2. Section 63G-2-103 is amended to read:
             87           63G-2-103. Definitions.
             88          As used in this chapter:
             89          (1) "Audit" means:


             90          (a) a systematic examination of financial, management, program, and related records
             91      for the purpose of determining the fair presentation of financial statements, adequacy of
             92      internal controls, or compliance with laws and regulations; or
             93          (b) a systematic examination of program procedures and operations for the purpose of
             94      determining their effectiveness, economy, efficiency, and compliance with statutes and
             95      regulations.
             96          (2) "Chronological logs" mean the regular and customary summary records of law
             97      enforcement agencies and other public safety agencies that show:
             98          (a) the time and general nature of police, fire, and paramedic calls made to the agency;
             99      and
             100          (b) any arrests or jail bookings made by the agency.
             101          (3) "Classification," "classify," and their derivative forms mean determining whether a
             102      record series, record, or information within a record is public, private, controlled, protected, or
             103      exempt from disclosure under Subsection 63G-2-201 (3)(b).
             104          (4) (a) "Computer program" means:
             105          (i) a series of instructions or statements that permit the functioning of a computer
             106      system in a manner designed to provide storage, retrieval, and manipulation of data from the
             107      computer system; and
             108          (ii) any associated documentation and source material that explain how to operate the
             109      computer program.
             110          (b) "Computer program" does not mean:
             111          (i) the original data, including numbers, text, voice, graphics, and images;
             112          (ii) analysis, compilation, and other manipulated forms of the original data produced by
             113      use of the program; or
             114          (iii) the mathematical or statistical formulas, excluding the underlying mathematical
             115      algorithms contained in the program, that would be used if the manipulated forms of the
             116      original data were to be produced manually.
             117          (5) (a) "Contractor" means:
             118          (i) any person who contracts with a governmental entity to provide goods or services
             119      directly to a governmental entity; or
             120          (ii) any private, nonprofit organization that receives funds from a governmental entity.


             121          (b) "Contractor" does not mean a private provider.
             122          (6) "Controlled record" means a record containing data on individuals that is controlled
             123      as provided by Section 63G-2-304 .
             124          (7) "Designation," "designate," and their derivative forms mean indicating, based on a
             125      governmental entity's familiarity with a record series or based on a governmental entity's
             126      review of a reasonable sample of a record series, the primary classification that a majority of
             127      records in a record series would be given if classified and the classification that other records
             128      typically present in the record series would be given if classified.
             129          (8) "Elected official" means each person elected to a state office, county office,
             130      municipal office, school board or school district office, local district office, or special service
             131      district office, but does not include judges.
             132          (9) "Explosive" means a chemical compound, device, or mixture:
             133          (a) commonly used or intended for the purpose of producing an explosion; and
             134          (b) that contains oxidizing or combustive units or other ingredients in proportions,
             135      quantities, or packing so that:
             136          (i) an ignition by fire, friction, concussion, percussion, or detonator of any part of the
             137      compound or mixture may cause a sudden generation of highly heated gases; and
             138          (ii) the resultant gaseous pressures are capable of:
             139          (A) producing destructive effects on contiguous objects; or
             140          (B) causing death or serious bodily injury.
             141          (10) "Government audit agency" means any governmental entity that conducts an audit.
             142          (11) (a) "Governmental entity" means:
             143          (i) executive department agencies of the state, the offices of the governor, lieutenant
             144      governor, state auditor, attorney general, and state treasurer, the Board of Pardons and Parole,
             145      the Board of Examiners, the National Guard, the Career Service Review Board, the State Board
             146      of Education, the State Board of Regents, and the State Archives;
             147          (ii) the Office of the Legislative Auditor General, Office of the Legislative Fiscal
             148      Analyst, Office of Legislative Research and General Counsel, the Legislature, and legislative
             149      committees, except any political party, group, caucus, or rules or sifting committee of the
             150      Legislature;
             151          (iii) courts, the Judicial Council, the Office of the Court Administrator, and similar


             152      administrative units in the judicial branch;
             153          (iv) any state-funded institution of higher education or public education; or
             154          (v) any political subdivision of the state, but, if a political subdivision has adopted an
             155      ordinance or a policy relating to information practices pursuant to Section 63G-2-701 , this
             156      chapter shall apply to the political subdivision to the extent specified in Section 63G-2-701 or
             157      as specified in any other section of this chapter that specifically refers to political subdivisions.
             158          (b) "Governmental entity" also means every office, agency, board, bureau, committee,
             159      department, advisory board, or commission of an entity listed in Subsection (11)(a) that is
             160      funded or established by the government to carry out the public's business.
             161          (12) "Gross compensation" means every form of remuneration payable for a given
             162      period to an individual for services provided including salaries, commissions, vacation pay,
             163      severance pay, bonuses, and any board, rent, housing, lodging, payments in kind, and any
             164      similar benefit received from the individual's employer.
             165          (13) "Individual" means a human being.
             166          (14) (a) "Initial contact report" means an initial written or recorded report, however
             167      titled, prepared by peace officers engaged in public patrol or response duties describing official
             168      actions initially taken in response to either a public complaint about or the discovery of an
             169      apparent violation of law, which report may describe:
             170          (i) the date, time, location, and nature of the complaint, the incident, or offense;
             171          (ii) names of victims;
             172          (iii) the nature or general scope of the agency's initial actions taken in response to the
             173      incident;
             174          (iv) the general nature of any injuries or estimate of damages sustained in the incident;
             175          (v) the name, address, and other identifying information about any person arrested or
             176      charged in connection with the incident; or
             177          (vi) the identity of the public safety personnel, except undercover personnel, or
             178      prosecuting attorney involved in responding to the initial incident.
             179          (b) Initial contact reports do not include follow-up or investigative reports prepared
             180      after the initial contact report. However, if the information specified in Subsection (14)(a)
             181      appears in follow-up or investigative reports, it may only be treated confidentially if it is
             182      private, controlled, protected, or exempt from disclosure under Subsection 63G-2-201 (3)(b).


             183          (15) "Legislative body" means the Legislature.
             184          (16) "Notice of compliance" means a statement confirming that a governmental entity
             185      has complied with a records committee order.
             186          (17) "Person" means:
             187          (a) an individual;
             188          (b) a nonprofit or profit corporation;
             189          (c) a partnership;
             190          (d) a sole proprietorship;
             191          (e) other type of business organization; or
             192          (f) any combination acting in concert with one another.
             193          (18) "Private provider" means any person who contracts with a governmental entity to
             194      provide services directly to the public.
             195          (19) "Private record" means a record containing data on individuals that is private as
             196      provided by Section 63G-2-302 .
             197          (20) "Protected record" means a record that is classified protected as provided by
             198      Section 63G-2-305 .
             199          (21) "Public record" means a record that is not private, controlled, or protected and that
             200      is not exempt from disclosure as provided in Subsection 63G-2-201 (3)(b).
             201          (22) (a) "Record" means a book, letter, document, paper, map, plan, photograph, film,
             202      card, tape, recording, electronic data, or other documentary material regardless of physical form
             203      or characteristics:
             204          (i) that is prepared, owned, received, or retained by a governmental entity or political
             205      subdivision; and
             206          (ii) where all of the information in the original is reproducible by photocopy or other
             207      mechanical or electronic means.
             208          (b) "Record" does not mean:
             209          (i) a personal note or personal communication prepared or received by an employee or
             210      officer of a governmental entity in the employee's or officer's private capacity;
             211          (ii) a temporary draft or similar material prepared for the originator's personal use or
             212      prepared by the originator for the personal use of an individual for whom the originator is
             213      working;


             214          (iii) material that is legally owned by an individual in the individual's private capacity;
             215          (iv) material to which access is limited by the laws of copyright or patent unless the
             216      copyright or patent is owned by a governmental entity or political subdivision;
             217          (v) proprietary software;
             218          (vi) junk mail or a commercial publication received by a governmental entity or an
             219      official or employee of a governmental entity;
             220          (vii) a book that is cataloged, indexed, or inventoried and contained in the collections
             221      of a library open to the public;
             222          (viii) material that is cataloged, indexed, or inventoried and contained in the collections
             223      of a library open to the public, regardless of physical form or characteristics of the material;
             224          (ix) a daily calendar or other personal note prepared by the originator for the
             225      originator's personal use or for the personal use of an individual for whom the originator is
             226      working;
             227          (x) a computer program that is developed or purchased by or for any governmental
             228      entity for its own use;
             229          (xi) a note or internal memorandum prepared as part of the deliberative process by:
             230          (A) a member of the judiciary;
             231          (B) an administrative law judge;
             232          (C) a member of the Board of Pardons and Parole; or
             233          (D) a member of any other body charged by law with performing a quasi-judicial
             234      function;
             235          (xii) a telephone number or similar code used to access a mobile communication
             236      device that is used by an employee or officer of a governmental entity, provided that the
             237      employee or officer of the governmental entity has designated at least one business telephone
             238      number that is a public record as provided in Section 63G-2-301 ;
             239          (xiii) information provided by the Public Employees' Benefit and Insurance Program,
             240      created in Section 49-20-103 , to a county to enable the county to calculate the amount to be
             241      paid to a health care provider under Subsection 17-50-319 (2)(e)(ii); [or]
             242          (xiv) information that an owner of unimproved property provides to a local entity as
             243      provided in Section 11-42-205 [.]; or
             244          (xv) any document or information:


             245          (A) provided to the Multicounty Appraisal Trust under Section 57-1-1.5 ; or
             246          (B) that the Multicounty Appraisal Trust shares under that section.
             247          (23) "Record series" means a group of records that may be treated as a unit for
             248      purposes of designation, description, management, or disposition.
             249          (24) "Records committee" means the State Records Committee created in Section
             250      63G-2-501 .
             251          (25) "Records officer" means the individual appointed by the chief administrative
             252      officer of each governmental entity, or the political subdivision to work with state archives in
             253      the care, maintenance, scheduling, designation, classification, disposal, and preservation of
             254      records.
             255          (26) "Schedule," "scheduling," and their derivative forms mean the process of
             256      specifying the length of time each record series should be retained by a governmental entity for
             257      administrative, legal, fiscal, or historical purposes and when each record series should be
             258      transferred to the state archives or destroyed.
             259          (27) "Sponsored research" means research, training, and other sponsored activities as
             260      defined by the federal Executive Office of the President, Office of Management and Budget:
             261          (a) conducted:
             262          (i) by an institution within the state system of higher education defined in Section
             263      53B-1-102 ; and
             264          (ii) through an office responsible for sponsored projects or programs; and
             265          (b) funded or otherwise supported by an external:
             266          (i) person that is not created or controlled by the institution within the state system of
             267      higher education; or
             268          (ii) federal, state, or local governmental entity.
             269          (28) "State archives" means the Division of Archives and Records Service created in
             270      Section 63A-12-101 .
             271          (29) "State archivist" means the director of the state archives.
             272          (30) "Summary data" means statistical records and compilations that contain data
             273      derived from private, controlled, or protected information but that do not disclose private,
             274      controlled, or protected information.





Legislative Review Note
    as of 1-5-11 2:34 PM


Office of Legislative Research and General Counsel


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