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7 LONG TITLE
8 General Description:
9 This bill modifies the Utah Administrative Services Code by moving the state surplus
10 property program to the Division of Purchasing and General Services.
11 Highlighted Provisions:
12 This bill:
13 . defines terms;
14 . moves the state surplus property program from the Division of Fleet Operations of
15 the Department of Administrative Services to the Division of Purchasing and
16 General Services in the same department; and
17 . makes technical changes.
18 Money Appropriated in this Bill:
20 Other Special Clauses:
22 Utah Code Sections Affected:
24 26-1-21, as last amended by Laws of Utah 2008, Chapter 382
25 63A-2-103, as last amended by Laws of Utah 2009, Chapter 183
27 63A-2-101.5, Utah Code Annotated 1953
28 RENUMBERS AND AMENDS:
29 63A-2-401, (Renumbered from 63A-9-801, as last amended by Laws of Utah 2008,
30 Chapters 3 and 382)
31 63A-2-402, (Renumbered from 63A-9-802, as renumbered and amended by Laws of
32 Utah 1997, Chapter 252)
33 63A-2-403, (Renumbered from 63A-9-803, as renumbered and amended by Laws of
34 Utah 1997, Chapter 252)
35 63A-2-404, (Renumbered from 63A-9-805, as last amended by Laws of Utah 2001,
36 Chapter 9)
37 63A-2-405, (Renumbered from 63A-9-807, as renumbered and amended by Laws of
38 Utah 1997, Chapter 252)
39 63A-2-406, (Renumbered from 63A-9-808, as last amended by Laws of Utah 2008,
40 Chapter 382)
41 63A-2-407, (Renumbered from 63A-9-808.1, as last amended by Laws of Utah 2005,
42 Chapters 60 and 61)
43 63A-2-408, (Renumbered from 63A-9-809, as renumbered and amended by Laws of
44 Utah 1997, Chapter 252)
45 63A-2-409, (Renumbered from 63A-9-806, as renumbered and amended by Laws of
46 Utah 1997, Chapter 252)
48 Be it enacted by the Legislature of the state of Utah:
49 Section 1. Section 26-1-21 is amended to read:
50 26-1-21. Disposal of property by department.
51 (1) The department may dispose of any personal property owned by it or any of the
52 entities created under Section 26-1-13 , in the manner provided in Title 63A, Chapter [
54 (2) The department may dispose of any real property owned by it or any of the entities
55 created under Section 26-1-13 , in the manner provided in Title 65A, Chapter 4 Acquisition and
56 Disposition of Land by State Agencies.
57 Section 2. Section 63A-2-101.5 is enacted to read:
58 63A-2-101.5. Definitions.
59 As used in this chapter:
60 (1) "Division" means the Division of Purchasing and General Services created under
61 Section 63A-2-101 .
62 (2) "Information technology equipment" means equipment that is designed to
63 electronically manipulate, store, or transfer a form of data.
64 (3) "Inventory property" means property in the possession of the division that is
65 available for purchase by an agency or the public.
66 (4) "Judicial district" means a geographic district established by Section 78A-1-102 .
67 (5) "Person with a disability" means a person with a severe, chronic disability that:
68 (a) is attributable to a mental or physical impairment or a combination of mental and
69 physical impairments; and
70 (b) is likely to continue indefinitely.
71 (6) "Personal handheld electronic device":
72 (a) means an electronic device that is designed for handheld use and permits the user to
73 store or access information, the primary value of which is specific to the user of the device; and
74 (b) includes a mobile phone, pocket personal computer, personal digital assistant, or
75 similar device.
76 (7) "Property act" means the Federal Property and Administrative Services Act of
77 1949, 40 U.S.C. Sec. 549.
78 (8) (a) "Surplus property" means property that an agency:
79 (i) intends for disposal; and
80 (ii) has acquired by purchase, seizure, or donation.
81 (b) "Surplus property" does not include real property.
82 (9) "Transfer" means transfer of surplus property without cash consideration except for
83 a fee described in Subsection 63A-2-401 (3)(c).
84 Section 3. Section 63A-2-103 is amended to read:
85 63A-2-103. General services provided -- Subscription by state departments, state
86 agencies, and certain local governmental entities -- Fee schedule.
87 (1) (a) The director of the Division of Purchasing and General Services shall operate,
88 manage, and maintain:
89 (i) a central mailing service; [
90 (ii) an electronic central store system for procuring goods and services[
91 (iii) the state surplus property program in accordance with Title 63A, Chapter 2, Part 4,
92 Surplus Property Services.
93 (b) The director may establish microfilming, duplicating, printing, addressograph, and
94 other central services.
95 (2) (a) Each state department and agency shall subscribe to all of the services described
96 in [
97 authority to a department or agency under Section 63A-2-104 .
98 (b) An institution of higher education, school district, or political subdivision of the
99 state may subscribe to one or more of the services described in [
100 (1)(a)(i) and (ii).
101 (3) The director shall:
102 (a) prescribe a schedule of fees to be charged for all services provided by the division
103 to any department or agency after the director:
104 (i) submits the proposed rate, fees, or other amounts for services provided by the
105 division's internal service fund to the Rate Committee established in Section 63A-1-114 ; and
106 (ii) obtains the approval of the Legislature, as required by Sections 63J-1-410 and
107 63J-1-504 ;
108 (b) when practicable, ensure that the fees are approximately equal to the cost of
109 providing the services; and
110 (c) periodically conduct a market analysis [
111 of fees, which analysis shall include comparison of the division's rates with the fees of other
112 public or private sector providers where comparable services and rates are reasonably available.
113 Section 4. Section 63A-2-401 , which is renumbered from Section 63A-9-801 is
114 renumbered and amended to read:
118 (1) As used in this [
120 Alcoholic Beverage Control, Commerce, Community and Culture, Corrections, Workforce
121 Services, Health, Human Resource Management, Human Services, Insurance, Natural
122 Resources, Public Safety, Technology Services, and Transportation and the Labor
125 Crime Victim Reparations, Rehabilitation, and Treasurer;
133 purposes of Section [
145 (2) (a) The division shall make rules establishing a state surplus property program that
146 meets the requirements of this chapter by following the procedures and requirements of Title
147 63G, Chapter 3, Utah Administrative Rulemaking Act.
148 (b) [
149 (i) a requirement prohibiting the transfer of surplus property from one agency to
150 another agency without written approval from the division;
151 (ii) procedures and requirements governing division administration requirements that
152 an agency must follow;
153 (iii) requirements governing purchase priorities;
154 (iv) requirements governing accounting, reimbursement, and payment procedures;
155 (v) procedures for collecting bad debts;
156 (vi) requirements and procedures for disposing of firearms;
157 (vii) the elements of the rates or other charges assessed by the division for services and
159 (viii) procedures governing the timing and location of public sales of inventory
160 property; and
161 (ix) procedures governing the transfer of information technology equipment by state
162 agencies directly to public schools.
163 (c) The division shall report all transfers of information technology equipment by state
164 agencies to public schools to the Utah Technology Commission and to the Legislative Interim
165 Education Committee at the end of each fiscal year.
166 (3) In creating and administering the program, the division shall:
167 (a) when conditions, inventory, and demand permit:
168 (i) establish facilities to store inventory property at geographically dispersed locations
169 throughout the state; and
170 (ii) hold public sales of property at geographically dispersed locations throughout the
172 (b) establish, after consultation with the agency requesting the sale of surplus property,
173 the price at which the surplus property shall be sold; and
174 (c) transfer proceeds arising from the sale of state surplus property to the agency
175 requesting the sale in accordance with Title 63J, Chapter 1, Budgetary Procedures Act, less [
177 63A-1-114 and 63J-1-410 , to pay the costs of administering the surplus property program.
178 (4) Unless specifically exempted from this [
180 participating in the division's program.
181 Section 5. Section 63A-2-402 , which is renumbered from Section 63A-9-802 is
182 renumbered and amended to read:
184 by institutions of higher education.
185 The Board of Regents shall:
186 (1) implement a policy requiring each institution of higher education to submit to the
187 division a listing of surplus property available for sale outside the institution, at least 15 days
188 prior to the intended sale date;
189 (2) supervise and assist compliance by the institutions of higher education with the
190 requirement of this part; and
191 (3) encourage institutions of higher education to acquire federal surplus property from
192 the division to reduce expenditures.
193 Section 6. Section 63A-2-403 , which is renumbered from Section 63A-9-803 is
194 renumbered and amended to read:
196 The division may dispose of state surplus property by public auction, sealed bids, or by
197 other means established by rule in accordance with Title 63G, Chapter 3, Utah Administrative
198 Rulemaking Act.
199 Section 7. Section 63A-2-404 , which is renumbered from Section 63A-9-805 is
200 renumbered and amended to read:
202 and duties -- Advisory boards and committees -- Expenditures and contracts --
203 Clearinghouse of information -- Reports.
209 (a) acquire from the United States [
210 property act any property under the control of any department or agency of the United States
211 that is usable and necessary for any purposes authorized by federal law;
212 (b) warehouse that property if it is not real property; and
213 (c) distribute that property within [
214 (i) tax-supported medical institutions, hospitals, clinics, and health centers;
215 (ii) school systems, schools, colleges, and universities;
216 (iii) other nonprofit medical institutions, hospitals, clinics, health centers, schools,
217 colleges, and universities that are exempt from taxation under Section 501(c)(3) of the United
218 States Internal Revenue Code of 1954;
219 (iv) civil defense organizations;
220 (v) political subdivisions; and
221 (vi) any other types of institutions or activities that are eligible to acquire the property
222 under federal law.
224 (a) receive applications from eligible health and educational institutions for the
225 acquisition of federal surplus real property;
226 (b) investigate the applications;
227 (c) obtain opinions about those applications from the appropriate health or educational
228 authorities of [
229 (d) make recommendations about the need of the applicant for the property, the merits
230 of the applicant's proposed use of the property, and the suitability of the property for those
231 purposes; and
232 (e) otherwise assist in the processing of those applications for acquisition of real and
233 related personal property of the United States under the property act.
236 disposal of surplus real property and the receipt, warehousing, and distribution of surplus
237 personal property received by the division from the United States, the division may:
238 (a) make certifications, take action, and make expenditures;
239 (b) enter into contracts, agreements, and undertakings for and in the name of the state
240 including cooperative agreements with the federal agencies providing for use by and exchange
241 between them of the property, facilities, personnel, and services of each by the other;
242 (c) require reports; and
243 (d) make investigations.
245 private nonprofit institutions, organizations, and agencies eligible to acquire federal surplus
246 real property to:
247 (a) locate both real and personal property available for acquisition from the United
249 (b) ascertain the terms and conditions under which that property may be obtained;
250 (c) receive requests from those institutions, organizations, and agencies and transmit to
251 them all available information in reference to that property; and
252 (d) aid and assist those institutions, organizations, and agencies in every way possible
253 in those acquisitions or transactions.
255 (a) cooperate with the departments or agencies of the United States;
256 (b) file a state plan of operation;
257 (c) operate according to that plan;
258 (d) take the actions necessary to meet the minimum standards prescribed by the
259 property act;
260 (e) make any reports required by the United States or any of its departments or
261 agencies; and
262 (f) comply with the laws of the United States and the regulations of any of the
263 departments or agencies of the United States governing the allocation of, transfer of, use of, or
264 accounting for any property donated to the state.
265 Section 8. Section 63A-2-405 , which is renumbered from Section 63A-9-807 is
266 renumbered and amended to read:
268 If approved in accordance with Sections 63A-1-114 and 63J-1-410 , the division:
269 (1) [
270 distribution, or transfer of any property of the United States for educational, public health, or
271 civil defense purposes, including research, only if those charges and fees are reasonably related
272 to the division's care and handling costs of acquiring, receipting, warehousing, distributing, or
273 transferring the property[
274 (2) [
275 usable for the purpose for which it was procured[
276 (3) [
277 reasonable administrative costs that the division incurred in effecting transfer.
278 Section 9. Section 63A-2-406 , which is renumbered from Section 63A-9-808 is
279 renumbered and amended to read:
281 agencies in purchasing surplus property -- Rulemaking on the sale or use of a personal
282 handheld electronic device.
290 the division shall make rules:
292 30-day period except for personal handheld electronic devices under Subsection (2)[
296 retirement, or transfer to another agency within state government.
297 Section 10. Section 63A-2-407 , which is renumbered from Section 63A-9-808.1 is
298 renumbered and amended to read:
300 for persons with a disability.
307 transfer of technology equipment by an agency, to a nonprofit entity for distribution to and use
308 by a person with a disability.
310 within the 30-day period under Section [
311 transfers under Subsection [
313 Disabilities the:
314 (a) names of the nonprofit entities receiving transfers under Subsection [
315 (b) types and amounts of equipment received.
316 Section 11. Section 63A-2-408 , which is renumbered from Section 63A-9-809 is
317 renumbered and amended to read:
319 property -- Revocation of authority of officer.
320 (1) Notwithstanding any other provision of law, the governing board or the executive
321 director of any state department, instrumentality, or agency or the legislative body of any city,
322 county, school district, or other political subdivision may by order or resolution give any officer
323 or employee the authority to:
324 (a) secure the transfer to it of surplus property through the division under the
327 (b) obligate the state or political subdivision and its funds to the extent necessary to
328 comply with the terms and conditions of those transfers.
329 (2) The authority conferred upon any officer or employee by an order or resolution
330 remains in effect until:
331 (a) the order or resolution is revoked; and
332 (b) the division has received written notice of the revocation.
333 Section 12. Section 63A-2-409 , which is renumbered from Section 63A-9-806 is
334 renumbered and amended to read:
336 The executive director of the Department of Administrative Services may bond any
337 person employed by the division who handles money, signs checks, or receives or distributes
338 surplus property.
Legislative Review Note
as of 1-26-11 9:03 AM