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First Substitute H.B. 80

Representative Wayne A. Harper proposes the following substitute bill:





Chief Sponsor: Wayne A. Harper

Senate Sponsor: Stuart C. Reid

             8      LONG TITLE
             9      General Description:
             10          This bill amends and enacts provisions relating to payroll and administrative support
             11      functions in the executive branch of state government.
             12      Highlighted Provisions:
             13          This bill:
             14          .    defines terms;
             15          .    enacts a repeal date;
             16          .    requires the executive director of the Department of Administrative Services to
             17      conduct a study of the administrative supportive functions performed in certain
             18      executive branch entities;
             19          .    requires the Department of Human Resource Management to provide payroll
             20      services to executive branch entities; and
             21          .    makes technical changes.
             22      Money Appropriated in this Bill:
             23          This bill:
             24          .    appropriates $600,000 in dedicated credits to the Department of Human Resource
             25      Management; and

             26          .    decreases the fee for providing payroll field services by $20.
             27      Other Special Clauses:
             28          This bill provides an effective date.
             29      Utah Code Sections Affected:
             30      AMENDS:
             31          63I-2-263, as last amended by Laws of Utah 2011, Chapters 151 and 173
             32      ENACTS:
             33          63A-1-115, Utah Code Annotated 1953
             34          67-19-13.5, Utah Code Annotated 1953
             36      Be it enacted by the Legislature of the state of Utah:
             37          Section 1. Section 63A-1-115 is enacted to read:
             38          63A-1-115. Study of administrative support functions.
             39          (1) As used in this section:
             40          (a) "Administrative support function" means a function that:
             41          (i) supports the operation of an entity;
             42          (ii) is common in most entities; and
             43          (iii) is not a primary purpose or duty of an entity.
             44          (b) "Entity" means a department or other stand-alone unit of the executive branch of
             45      state government, or a unit within a department that does not receive an administrative support
             46      function from the department, that receives an annual base-budget appropriation from the
             47      General Fund of $30 million or less.
             48          (2) The executive director, in consultation with the Department of Human Resource
             49      Management, shall:
             50          (a) study the administrative support functions performed in at least 10 entities;
             51          (b) recommend whether the department or another executive branch agency should
             52      perform the administrative support functions on behalf of an entity the executive director
             53      studies; and
             54          (c) evaluate the feasability of transferring administrative support functions to the
             55      department or another executive branch agency by July 1, 2013.
             56          (3) The study shall:

             57          (a) identify an employee who performs an administrative support function and the
             58      administrative support functions performed;
             59          (b) calculate the amount of time an employee spends performing the administrative
             60      support function;
             61          (c) estimate what percentage of the employee's duties constitute performing an
             62      administrative support function; and
             63          (d) evaluate whether the centralization of an administrative support function at the
             64      department or another executive branch agency would result in:
             65          (i) efficiency by saving time spent on administrative support functions by an employee;
             66          (ii) reduced costs by creating economies of scale; or
             67          (iii) increased quality through the standardization of a practice or procedure.
             68          (4) The executive director shall submit the results of the study and recommendations
             69      on or before September 19, 2012, to the Government Operations Interim Committee and the
             70      Executive Appropriations Committee.
             71          Section 2. Section 63I-2-263 is amended to read:
             72           63I-2-263. Repeal dates, Title 63A to Title 63M.
             73          [(1) Subsection 63G-1-401 (5) is repealed on May 10, 2011.]
             74          [(2) Sections 63J-4a-206 and 63J-4a-207 are repealed on December 31, 2011.]
             75          [(3) Title 63M, Chapter 12, Advisory Council on Optimizing and Streamlining State
             76      Government Act, is repealed January 1, 2012.]
             77          Section 63A-1-115 is repealed on July 1, 2014.
             78          Section 3. Section 67-19-13.5 is enacted to read:
             79          67-19-13.5. Department provides payroll services to executive branch agencies.
             80          (1) As used in this section:
             81          (a) (i) "Executive branch entity" means a department, division, agency, board, or office
             82      within the executive branch of state government that employs a person who is paid through the
             83      central payroll system developed by the Division of Finance as of December 31, 2011.
             84          (ii) "Executive branch entity" does not include the Offices of the Attorney General,
             85      State Treasurer, or State Auditor.
             86          (b) (i) "Payroll services" means using the central payroll system as directed by the
             87      Division of Finance to:

             88          (A) validate the amount of time an employee worked;
             89          (B) enter and validate payroll reimbursements, which include reimbursements for
             90      mileage, a service award, and other wage types;
             91          (C) calculate, process, and validate a retirement;
             92          (D) enter a leave adjustment;
             93          (E) produce and audit a payroll report; and
             94          (F) certify payroll by ensuring an entry complies with a rule or policy adopted by the
             95      department or the Division of Finance.
             96          (ii) "Payroll services" does not mean a function related to payroll that is performed by
             97      an employee of the Division of Finance.
             98          (2) On or before September 19, 2012, the department shall provide payroll services to
             99      all executive branch entities.
             100          (3) After September 19, 2012, an executive branch entity, other than the department or
             101      the Division of Finance, may not create a full-time equivalent position or part-time position, or
             102      request an appropriation to fund a full-time equivalent position or part-time position for the
             103      purpose of providing payroll services to the entity.
             104          Section 4. Fiscal Year 2013 Supplemental Appropriation.
             105          Under the terms and conditions of Title 63J, Chapter 1, Budgetary Procedures Act, the
             106      following sums of money are appropriated from resources not otherwise appropriated, or
             107      reduced from amounts previously appropriated, out of the funds or accounts indicated for the
             108      use and support of the government of the State of Utah for the fiscal year beginning July 1,
             109      2012 and ending June 30, 2013. These are additions to amounts otherwise appropriated for
             110      fiscal year 2013.
             112      FUNDS
             113          To Department of Human Resource Management
             114              From Dedicated Credits - Intragovernmental Revenue         600,000
             115                  Schedule of Programs:
             116                      Field Services            600,000
             117                      Budgeted FTE            10    
             118          Section 5. Appropriation.

             119          Under the terms and conditions of Title 63J, Chapter 1, Budgetary Procedures Act, the
             120      following fees are approved for the use and support of the government of the State of Utah for
             121      the Fiscal Year beginning July 1, 2012 and ending June 30, 2013. These are additions to fees
             122      otherwise appropriated for fiscal year 2013.
             123          Payroll Field Services
             124              DHRM Payroll Services (per actual FTE)                 (20.00)
             125          Section 6. Effective date.
             126          (1) Except as provided in Subsection (2), this bill takes effect on May 8, 2012.
             127          (2) Sections 4 and 5 of this bill take effect on September 19, 2012.

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