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H.B. 304





Chief Sponsor: Rebecca P. Edwards

Senate Sponsor: ____________

             7      LONG TITLE
             8      General Description:
             9          This bill amends provisions relating to the birth date on a voter registration record.
             10      Highlighted Provisions:
             11          This bill:
             12          .    amends the requirement of the lieutenant governor and county clerks to make
             13      certain records available for public inspection;
             14          .    classifies the month and day of a birth date on a voter registration record as a private
             15      record;
             16          .    classifies the year of a birth date on a voter registration record as a public record;
             17      and
             18          .    makes technical changes.
             19      Money Appropriated in this Bill:
             20          None
             21      Other Special Clauses:
             22          None
             23      Utah Code Sections Affected:
             24      AMENDS:
             25          20A-2-308, as enacted by Laws of Utah 1994, Chapter 311
             26          63G-2-301, as last amended by Laws of Utah 2011, Chapters 45 and 46
             27          63G-2-302, as last amended by Laws of Utah 2011, Chapters 85, 327, and 413

             29      Be it enacted by the Legislature of the state of Utah:
             30          Section 1. Section 20A-2-308 is amended to read:
             31           20A-2-308. Lieutenant governor and county clerks to preserve records.
             32          (1) As used in this section:
             33          (a) "Voter registration records" means all records concerning the implementation of
             34      programs and activities conducted for the purpose of ensuring that the official register is
             35      accurate and current.
             36          (b) "Voter registration records" does not mean records that:
             37          (i) relate to a person's decision to decline to register to vote; and
             38          (ii) identify the particular public assistance agency, discretionary voter registration
             39      agency, or Driver License Division through which a particular voter registered to vote.
             40          (2) The lieutenant governor and each county clerk shall:
             41          (a) preserve for at least two years all records relating to voter registration, including:
             42          (i) the official register; and
             43          (ii) the names and addresses of all persons to whom the notice required by Section
             44      20A-2-306 was sent and a notation as to whether or not the person responded to the notice;
             45          (b) make the records, except for the part of the voter registration record classified as
             46      private under Section 63G-2-302 , available for public inspection; and
             47          (c) allow the records described in Subsection (2)(b) to be photocopied for a reasonable
             48      cost.
             49          Section 2. Section 63G-2-301 is amended to read:
             50           63G-2-301. Records that must be disclosed.
             51          (1) As used in this section:
             52          (a) "Business address" means a single address of a governmental agency designated for
             53      the public to contact an employee or officer of the governmental agency.
             54          (b) "Business email address" means a single email address of a governmental agency
             55      designated for the public to contact an employee or officer of the governmental agency.
             56          (c) "Business telephone number" means a single telephone number of a governmental
             57      agency designated for the public to contact an employee or officer of the governmental agency.
             58          (2) The following records are public except to the extent they contain information

             59      expressly permitted to be treated confidentially under the provisions of Subsections
             60      63G-2-201 (3)(b) and (6)(a):
             61          (a) laws;
             62          (b) the name, gender, gross compensation, job title, job description, business address,
             63      business email address, business telephone number, number of hours worked per pay period,
             64      dates of employment, and relevant education, previous employment, and similar job
             65      qualifications of a current or former employee or officer of the governmental entity, excluding:
             66          (i) undercover law enforcement personnel; and
             67          (ii) investigative personnel if disclosure could reasonably be expected to impair the
             68      effectiveness of investigations or endanger any individual's safety;
             69          (c) final opinions, including concurring and dissenting opinions, and orders that are
             70      made by a governmental entity in an administrative, adjudicative, or judicial proceeding except
             71      that if the proceedings were properly closed to the public, the opinion and order may be
             72      withheld to the extent that they contain information that is private, controlled, or protected;
             73          (d) final interpretations of statutes or rules by a governmental entity unless classified as
             74      protected as provided in Subsections 63G-2-305 (16), (17), and (18);
             75          (e) information contained in or compiled from a transcript, minutes, or report of the
             76      open portions of a meeting of a governmental entity as provided by Title 52, Chapter 4, Open
             77      and Public Meetings Act, including the records of all votes of each member of the
             78      governmental entity;
             79          (f) judicial records unless a court orders the records to be restricted under the rules of
             80      civil or criminal procedure or unless the records are private under this chapter;
             81          (g) unless otherwise classified as private under Section 63G-2-303 , records or parts of
             82      records filed with or maintained by county recorders, clerks, treasurers, surveyors, zoning
             83      commissions, the Division of Forestry, Fire, and State Lands, the School and Institutional Trust
             84      Lands Administration, the Division of Oil, Gas, and Mining, the Division of Water Rights, or
             85      other governmental entities that give public notice of:
             86          (i) titles or encumbrances to real property;
             87          (ii) restrictions on the use of real property;
             88          (iii) the capacity of persons to take or convey title to real property; or
             89          (iv) tax status for real and personal property;

             90          (h) records of the Department of Commerce that evidence incorporations, mergers,
             91      name changes, and uniform commercial code filings;
             92          (i) data on individuals that would otherwise be private under this chapter if the
             93      individual who is the subject of the record has given the governmental entity written
             94      permission to make the records available to the public;
             95          (j) documentation of the compensation that a governmental entity pays to a contractor
             96      or private provider;
             97          (k) summary data;
             98          (l) voter registration records, including an individual's voting history and the year of
             99      the individual's birth date, except for those parts of the record that are classified as private in
             100      Subsection 63G-2-302 (1)(i);
             101          (m) for an elected official, as defined in Section 11-47-102 , a telephone number, if
             102      available, and email address, if available, where that elected official may be reached as required
             103      in Title 11, Chapter 47, Access to Elected Officials;
             104          (n) for a school community council member, a telephone number, if available, and
             105      email address, if available, where that elected official may be reached directly as required in
             106      Section 53A-1a-108 ; and
             107          (o) annual audited financial statements of the Utah Educational Savings Plan described
             108      in Section 53B-8a-111 .
             109          (3) The following records are normally public, but to the extent that a record is
             110      expressly exempt from disclosure, access may be restricted under Subsection 63G-2-201 (3)(b),
             111      Section 63G-2-302 , 63G-2-304 , or 63G-2-305 :
             112          (a) administrative staff manuals, instructions to staff, and statements of policy;
             113          (b) records documenting a contractor's or private provider's compliance with the terms
             114      of a contract with a governmental entity;
             115          (c) records documenting the services provided by a contractor or a private provider to
             116      the extent the records would be public if prepared by the governmental entity;
             117          (d) contracts entered into by a governmental entity;
             118          (e) any account, voucher, or contract that deals with the receipt or expenditure of funds
             119      by a governmental entity;
             120          (f) records relating to government assistance or incentives publicly disclosed,

             121      contracted for, or given by a governmental entity, encouraging a person to expand or relocate a
             122      business in Utah, except as provided in Subsection 63G-2-305 (35);
             123          (g) chronological logs and initial contact reports;
             124          (h) correspondence by and with a governmental entity in which the governmental entity
             125      determines or states an opinion upon the rights of the state, a political subdivision, the public,
             126      or any person;
             127          (i) empirical data contained in drafts if:
             128          (i) the empirical data is not reasonably available to the requester elsewhere in similar
             129      form; and
             130          (ii) the governmental entity is given a reasonable opportunity to correct any errors or
             131      make nonsubstantive changes before release;
             132          (j) drafts that are circulated to anyone other than:
             133          (i) a governmental entity;
             134          (ii) a political subdivision;
             135          (iii) a federal agency if the governmental entity and the federal agency are jointly
             136      responsible for implementation of a program or project that has been legislatively approved;
             137          (iv) a government-managed corporation; or
             138          (v) a contractor or private provider;
             139          (k) drafts that have never been finalized but were relied upon by the governmental
             140      entity in carrying out action or policy;
             141          (l) original data in a computer program if the governmental entity chooses not to
             142      disclose the program;
             143          (m) arrest warrants after issuance, except that, for good cause, a court may order
             144      restricted access to arrest warrants prior to service;
             145          (n) search warrants after execution and filing of the return, except that a court, for good
             146      cause, may order restricted access to search warrants prior to trial;
             147          (o) records that would disclose information relating to formal charges or disciplinary
             148      actions against a past or present governmental entity employee if:
             149          (i) the disciplinary action has been completed and all time periods for administrative
             150      appeal have expired; and
             151          (ii) the charges on which the disciplinary action was based were sustained;

             152          (p) records maintained by the Division of Forestry, Fire, and State Lands, the School
             153      and Institutional Trust Lands Administration, or the Division of Oil, Gas, and Mining that
             154      evidence mineral production on government lands;
             155          (q) final audit reports;
             156          (r) occupational and professional licenses;
             157          (s) business licenses; and
             158          (t) a notice of violation, a notice of agency action under Section 63G-4-201 , or similar
             159      records used to initiate proceedings for discipline or sanctions against persons regulated by a
             160      governmental entity, but not including records that initiate employee discipline.
             161          (4) The list of public records in this section is not exhaustive and should not be used to
             162      limit access to records.
             163          Section 3. Section 63G-2-302 is amended to read:
             164           63G-2-302. Private records.
             165          (1) The following records are private:
             166          (a) records concerning an individual's eligibility for unemployment insurance benefits,
             167      social services, welfare benefits, or the determination of benefit levels;
             168          (b) records containing data on individuals describing medical history, diagnosis,
             169      condition, treatment, evaluation, or similar medical data;
             170          (c) records of publicly funded libraries that when examined alone or with other records
             171      identify a patron;
             172          (d) records received by or generated by or for:
             173          (i) the Independent Legislative Ethics Commission, except for:
             174          (A) the commission's summary data report that is required under legislative rule; and
             175          (B) any other document that is classified as public under legislative rule; or
             176          (ii) a Senate or House Ethics Committee in relation to the review of ethics complaints,
             177      unless the record is classified as public under legislative rule;
             178          (e) records received or generated for a Senate confirmation committee concerning
             179      character, professional competence, or physical or mental health of an individual:
             180          (i) if prior to the meeting, the chair of the committee determines release of the records:
             181          (A) reasonably could be expected to interfere with the investigation undertaken by the
             182      committee; or

             183          (B) would create a danger of depriving a person of a right to a fair proceeding or
             184      impartial hearing; and
             185          (ii) after the meeting, if the meeting was closed to the public;
             186          (f) employment records concerning a current or former employee of, or applicant for
             187      employment with, a governmental entity that would disclose that individual's home address,
             188      home telephone number, Social Security number, insurance coverage, marital status, or payroll
             189      deductions;
             190          (g) records or parts of records under Section 63G-2-303 that a current or former
             191      employee identifies as private according to the requirements of that section;
             192          (h) that part of a record indicating a person's Social Security number or federal
             193      employer identification number if provided under Section 31A-23a-104 , 31A-25-202 ,
             194      31A-26-202 , 58-1-301 , 58-55-302 , 61-1-4 , or 61-2f-203 ;
             195          (i) that part of a voter registration record identifying:
             196          (i) a voter's driver license or identification card number[,];
             197          (ii) Social Security number, or last four digits of the Social Security number; or
             198          (iii) the month and day of a voter's birth date;
             199          (j) a record that:
             200          (i) contains information about an individual;
             201          (ii) is voluntarily provided by the individual; and
             202          (iii) goes into an electronic database that:
             203          (A) is designated by and administered under the authority of the Chief Information
             204      Officer; and
             205          (B) acts as a repository of information about the individual that can be electronically
             206      retrieved and used to facilitate the individual's online interaction with a state agency;
             207          (k) information provided to the Commissioner of Insurance under:
             208          (i) Subsection 31A-23a-115 (2)(a);
             209          (ii) Subsection 31A-23a-302 (3); or
             210          (iii) Subsection 31A-26-210 (3);
             211          (l) information obtained through a criminal background check under Title 11, Chapter
             212      40, Criminal Background Checks by Political Subdivisions Operating Water Systems;
             213          (m) information provided by an offender that is:

             214          (i) required by the registration requirements of Section 77-27-21.5 ; and
             215          (ii) not required to be made available to the public under Subsection 77-27-21.5 (27);
             216          (n) a statement and any supporting documentation filed with the attorney general in
             217      accordance with Section 34-45-107 , if the federal law or action supporting the filing involves
             218      homeland security;
             219          (o) electronic toll collection customer account information received or collected under
             220      Section 72-6-118 , including contact and payment information and customer travel data[.];
             221          (p) an email address provided by a military or overseas voter under Section
             222      20A-16-501 ; and
             223          (q) a completed military-overseas ballot that is electronically transmitted under Title
             224      20A, Chapter 16, Uniform Military and Overseas Voters Act.
             225          (2) The following records are private if properly classified by a governmental entity:
             226          (a) records concerning a current or former employee of, or applicant for employment
             227      with a governmental entity, including performance evaluations and personal status information
             228      such as race, religion, or disabilities, but not including records that are public under Subsection
             229      63G-2-301 (2)(b) or 63G-2-301 (3)(o), or private under Subsection (1)(b);
             230          (b) records describing an individual's finances, except that the following are public:
             231          (i) records described in Subsection 63G-2-301 (2);
             232          (ii) information provided to the governmental entity for the purpose of complying with
             233      a financial assurance requirement; or
             234          (iii) records that must be disclosed in accordance with another statute;
             235          (c) records of independent state agencies if the disclosure of those records would
             236      conflict with the fiduciary obligations of the agency;
             237          (d) other records containing data on individuals the disclosure of which constitutes a
             238      clearly unwarranted invasion of personal privacy;
             239          (e) records provided by the United States or by a government entity outside the state
             240      that are given with the requirement that the records be managed as private records, if the
             241      providing entity states in writing that the record would not be subject to public disclosure if
             242      retained by it; and
             243          (f) any portion of a record in the custody of the Division of Aging and Adult Services,
             244      created in Section 62A-3-102 , that may disclose, or lead to the discovery of, the identity of a

             245      person who made a report of alleged abuse, neglect, or exploitation of a vulnerable adult.
             246          (3) (a) As used in this Subsection (3), "medical records" means medical reports,
             247      records, statements, history, diagnosis, condition, treatment, and evaluation.
             248          (b) Medical records in the possession of the University of Utah Hospital, its clinics,
             249      doctors, or affiliated entities are not private records or controlled records under Section
             250      63G-2-304 when the records are sought:
             251          (i) in connection with any legal or administrative proceeding in which the patient's
             252      physical, mental, or emotional condition is an element of any claim or defense; or
             253          (ii) after a patient's death, in any legal or administrative proceeding in which any party
             254      relies upon the condition as an element of the claim or defense.
             255          (c) Medical records are subject to production in a legal or administrative proceeding
             256      according to state or federal statutes or rules of procedure and evidence as if the medical
             257      records were in the possession of a nongovernmental medical care provider.

Legislative Review Note
    as of 1-18-12 10:08 AM

Office of Legislative Research and General Counsel

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