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H.B. 310

             1     

STATE AND POLITICAL SUBDIVISION EMPLOYMENT

             2     
AMENDMENTS

             3     
2012 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Daniel McCay

             6     
Senate Sponsor: ____________

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill prohibits a state or political subdivision from considering seniority as a
             11      primary factor when determining whether to terminate an employee while conducting a
             12      reduction in force.
             13      Highlighted Provisions:
             14          This bill:
             15          .    prohibits the following from considering or establishing a policy requiring
             16      consideration of seniority as a primary factor when determining whether to
             17      terminate an employee while conducting a reduction in force:
             18              .    a civil service commission;
             19              .    a municipality;
             20              .    a County Fire Civil Service System;
             21              .    a sheriff or merit system commission;
             22              .    a county personnel director or county legislative body;
             23              .    a local district or special service district;
             24              .    a president or board of trustees of an institution of higher education;
             25              .    a campus board of directors or the Utah College of Applied Technology Board
             26      of Trustees; or
             27              .    an office, agency, or department of the executive branch, judicial branch, or


             28      legislative branch;
             29          .    amends state personnel management provisions;
             30          .    amends employment provisions of the Office of the Attorney General; and
             31          .    makes technical corrections.
             32      Money Appropriated in this Bill:
             33          None
             34      Other Special Clauses:
             35          None
             36      Utah Code Sections Affected:
             37      AMENDS:
             38          10-3-1105, as last amended by Laws of Utah 2004, Chapter 260
             39          17-28-2.6, as last amended by Laws of Utah 2001, Chapter 73
             40          17-30-2, as last amended by Laws of Utah 1993, Chapter 227
             41          17-30-16, as enacted by Statewide Initiative A, Nov. 8, 1960
             42          17-33-5, as last amended by Laws of Utah 2009, Chapter 128
             43          17B-1-803, as renumbered and amended by Laws of Utah 2007, Chapter 329
             44          53B-2-106, as last amended by Laws of Utah 2009, Chapter 370
             45          53B-2a-110, as last amended by Laws of Utah 2009, Chapter 346
             46          67-5-12, as last amended by Laws of Utah 2007, Chapter 166
             47          67-19-18, as last amended by Laws of Utah 2010, Chapter 249
             48      ENACTS:
             49          10-3-1014, Utah Code Annotated 1953
             50          67-19-18.5, Utah Code Annotated 1953
             51     
             52      Be it enacted by the Legislature of the state of Utah:
             53          Section 1. Section 10-3-1014 is enacted to read:
             54          10-3-1014. Seniority as primary factor prohibited when conducting reductions in
             55      force.
             56          A civil service commission may not make a rule or regulation requiring that a
             57      department head conducting a reduction in force consider seniority as a primary factor when
             58      determining whether to terminate an employee.


             59          Section 2. Section 10-3-1105 is amended to read:
             60           10-3-1105. Municipal employees -- Duration and termination of employment --
             61      Exceptions.
             62          (1) Except as provided in Subsection (2), each employee of a municipality shall hold
             63      employment without limitation of time, being subject to discharge, suspension of over two days
             64      without pay, or involuntary transfer to a position with less remuneration only as provided in
             65      Section 10-3-1106 .
             66          (2) Subsection (1) does not apply to:
             67          (a) an officer appointed by the mayor or other person or body exercising executive
             68      power in the municipality;
             69          (b) a member of the municipality's police department or fire department who is a
             70      member of the classified civil service in a first or second class city;
             71          (c) a police chief of the municipality;
             72          (d) a deputy police chief of the municipality;
             73          (e) a fire chief of the municipality;
             74          (f) a deputy or assistant fire chief of the municipality;
             75          (g) a head of a municipal department;
             76          (h) a deputy of a head of a municipal department;
             77          (i) a superintendent;
             78          (j) a probationary employee of the municipality;
             79          (k) a part-time employee of the municipality; or
             80          (l) a seasonal employee of the municipality.
             81          (3) [Nothing] (a) Except as provided in Subsection (3)(b), nothing in this section or
             82      Section 10-3-1106 may be construed to limit a municipality's ability to define cause for an
             83      employee termination or reduction in force.
             84          (b) While conducting a reduction in force, a municipality may not consider seniority as
             85      a primary factor when determining whether to terminate an employee.
             86          Section 3. Section 17-28-2.6 is amended to read:
             87           17-28-2.6. Merit principles.
             88          The County Fire Civil Service System shall be established and administered in a
             89      manner that will provide for the effective implementation of the following merit principles:


             90          (1) recruiting, selecting, and advancing employees on the basis of their relative ability,
             91      knowledge, and skills, including open consideration of qualified applicants for initial
             92      appointment;
             93          (2) provision of equitable and adequate job classification and compensation systems,
             94      including pay and benefits programs;
             95          (3) training of employees as needed to assure high-quality performance;
             96          (4) retention of employees on the basis of the adequacy of their performance and
             97      separation of employees whose inadequate performance cannot be corrected;
             98          (5) fair treatment of applicants and employees in all aspects of personal administration
             99      without regard to race, color, religion, sex, national origin, political affiliation, age, or
             100      disability, and with proper regard for their privacy and constitutional rights as citizens;
             101          (6) provision of information to employees regarding their political rights and
             102      prohibited practices under the Hatch Act; [and]
             103          (7) provision of a formal procedure for processing the appeals and grievances of
             104      employees without discrimination, coercion, restraint, or reprisal[.]; and
             105          (8) provision of a reduction in force policy that does not consider seniority as a primary
             106      factor when determining whether to terminate an employee.
             107          Section 4. Section 17-30-2 is amended to read:
             108           17-30-2. Subordinate officers in sheriff's office to be appointed from list --
             109      Officers serving on effective date considered qualified.
             110          (1) From and after the effective date of this [act] chapter the sheriff of each county with
             111      a population of 20,000 people or more which shall regularly employ one or more peace officers
             112      shall, by and with the advice and consent of the county legislative body, and subject to the rules
             113      and regulations of the merit service commission, appoint from the classified merit service list
             114      furnished by the merit service commission, all subordinate peace officers in his department and
             115      in like manner fill all vacancies in the same and shall further promote, transfer, demote,
             116      suspend or remove peace officers in accordance with the provisions of this [act] chapter.
             117          (2) Every peace officer who is serving as such upon the effective date of this [act]
             118      chapter shall be [deemed] considered fully qualified for such position without examination or
             119      test and [deemed] considered to have been appointed and to hold his position and classification
             120      pursuant to the provisions of this [act] chapter.


             121          (3) [Counties] (a) A county with a population of less than 20,000 people may
             122      implement a deputy sheriff's merit system if approved by the county legislative body or the
             123      people of the county through referendum or initiative.
             124          (b) A county that implements a merit system approved by the county legislative body
             125      as described in Subsection (3)(a) is subject to the provisions of Subsection 17-30-16 (2).
             126          Section 5. Section 17-30-16 is amended to read:
             127           17-30-16. Reductions in force -- Seniority may not be primary factor --
             128      Reemployment register.
             129          (1) When necessary because of lack of funds or work [an officer may], the appointing
             130      authority, with the approval of the commission, [be] may temporarily [laid] lay off an officer.
             131      [Such layoff shall be made according to the lowest rating of the officers of the class of position
             132      affected, calculated upon seniority under a method prescribed by the commission.]
             133          (2) While conducting a reduction in force, an appointing authority or the merit system
             134      commission may not consider seniority as a primary factor when determining whether to
             135      terminate an officer.
             136          (3) A person serving under temporary or emergency appointment shall be laid off
             137      before any merit system officer.
             138          (4) A merit system officer who is laid off shall be placed upon a reemployment register
             139      to be reemployed in the inverse order in which he is laid off, which register shall take
             140      precedence over all eligible registers.
             141          Section 6. Section 17-33-5 is amended to read:
             142           17-33-5. Office of personnel management -- Director -- Appointment and
             143      responsibilities -- Personnel rules.
             144          (1) (a) (i) Each county executive shall:
             145          (A) create an office of personnel management, administered by a director of personnel
             146      management; and
             147          (B) ensure that the director is a person with proven experience in personnel
             148      management.
             149          (ii) Except as provided in Subsection (1)(b), the position of director of personnel
             150      management shall be:
             151          (A) a merit position; and


             152          (B) filled as provided in Subsection (1)(a)(iii).
             153          (iii) Except as provided in Subsection (1)(b), the career service council shall:
             154          (A) advertise and recruit for the director position in the same manner as for merit
             155      positions;
             156          (B) select three names from a register; and
             157          (C) submit those names as recommendations to the county legislative body.
             158          (iv) Except as provided in Subsection (1)(b), the county legislative body shall select a
             159      person to serve as director of the office of personnel management from the names submitted to
             160      it by the career service council.
             161          (b) (i) Effective for appointments made after May 1, 2006, and as an alternative to the
             162      procedure under Subsections (1)(a)(ii), (iii), and (iv) and at the county executive's discretion,
             163      the county executive may appoint a director of personnel management with the advice and
             164      consent of the county legislative body.
             165          (ii) The position of each director of personnel management appointed under this
             166      Subsection (1)(b) shall be a merit exempt position.
             167          (iii) A director of personnel management appointed under this Subsection (1)(b) may
             168      be terminated by the county executive with the consent of the county legislative body.
             169          (2) The director of personnel management shall:
             170          (a) encourage and exercise leadership in the development of expertise in personnel
             171      administration within the several departments, offices, and agencies in the county service and
             172      make available the facilities of the office of personnel management to this end;
             173          (b) advise the county legislative and executive bodies on the use of human resources;
             174          (c) develop and implement programs for the improvement of employee effectiveness,
             175      such as training, safety, health, counseling, and welfare;
             176          (d) investigate periodically the operation and effect of this law and of the policies made
             177      under it and report findings and recommendations to the county legislative body;
             178          (e) establish and maintain records of all employees in the county service, setting forth
             179      as to each employee class, title, pay or status, and other relevant data;
             180          (f) make an annual report to the county legislative body and county executive regarding
             181      the work of the department; and
             182          (g) apply and carry out this law and the policies under it and perform any other lawful


             183      acts that are necessary to carry out the provisions of this law.
             184          (3) (a) (i) The director shall recommend personnel rules for the county.
             185          (ii) The county legislative body may:
             186          (A) recommend personnel rules for the county; and
             187          (B) approve, amend, or reject personnel rules before they are adopted.
             188          (b) The rules shall provide for:
             189          (i) recruiting efforts to be planned and carried out in a manner that assures open
             190      competition, with special emphasis to be placed on recruiting efforts to attract minorities,
             191      women, persons with a disability as defined by and covered under the Americans with
             192      Disabilities Act of 1990, 42 U.S.C. 12102, or other groups that are substantially
             193      underrepresented in the county work force to help assure they will be among the candidates
             194      from whom appointments are made;
             195          (ii) the establishment of job related minimum requirements wherever practical, that all
             196      successful candidates shall be required to meet in order to be eligible for consideration for
             197      appointment or promotion;
             198          (iii) selection procedures that include consideration of the relative merit of each
             199      applicant for employment, a job related method of determining the eligibility or ineligibility of
             200      each applicant, and a valid, reliable, and objective system of ranking eligible applicants
             201      according to their qualifications and merit;
             202          (iv) certification procedures that insure equitable consideration of an appropriate
             203      number of the most qualified eligible applicants based on the ranking system;
             204          (v) appointments to positions in the career service by selection from the most qualified
             205      eligible applicants certified on eligible lists established in accordance with Subsections
             206      (3)(b)(iii) and (iv);
             207          (vi) noncompetitive appointments in the occasional instance where there is evidence
             208      that open or limited competition is not practical, such as for unskilled positions that have no
             209      minimum job requirements;
             210          (vii) limitation of competitions at the discretion of the director for appropriate positions
             211      to facilitate employment of qualified applicants with a substantial physical or mental
             212      impairment, or other groups protected by Title VII of the Civil Rights Act;
             213          (viii) permanent appointment for entry to the career service that shall be contingent


             214      upon satisfactory performance by the employee during a period of six months, with the
             215      probationary period extendable for a period not to exceed six months for good cause, but with
             216      the condition that the probationary employee may appeal directly to the council any undue
             217      prolongation of the period designed to thwart merit principles;
             218          (ix) temporary, provisional, or other noncareer service appointments, which may not be
             219      used as a way of defeating the purpose of the career service and may not exceed 270 days;
             220          (x) lists of eligible applicants normally to be used, if available, for filling temporary
             221      positions, and short term emergency appointments to be made without regard to the other
             222      provisions of law to provide for maintenance of essential services in an emergency situation
             223      where normal procedures are not practical, these emergency appointments not to exceed 270
             224      days;
             225          (xi) promotion and career ladder advancement of employees to higher level positions
             226      and assurance that all persons promoted are qualified for the position;
             227          (xii) recognition of the equivalency of other merit processes by waiving, at the
             228      discretion of the director, the open competitive examination for placement in the career service
             229      positions of those who were originally selected through a competitive examination process in
             230      another governmental entity, the individual in those cases, to serve a probationary period;
             231          (xiii) preparation, maintenance, and revision of a position classification plan for all
             232      positions in the career service, based upon similarity of duties performed and responsibilities
             233      assumed, so that the same qualifications may reasonably be required for, and the same schedule
             234      of pay may be equitably applied to, all positions in the same class, the compensation plan, in
             235      order to maintain a high quality public work force, to take into account the responsibility and
             236      difficulty of the work, the comparative pay and benefits needed to compete in the labor market
             237      and to stay in proper alignment with other similar governmental units, and other factors;
             238          (xiv) keeping records of performance on all employees in the career service and
             239      requiring consideration of performance records in determining salary increases, any benefits for
             240      meritorious service, promotions, the order of layoffs and reinstatements, demotions, discharges,
             241      and transfers;
             242          (xv) establishment of a plan governing layoffs [resulting from lack of funds or work]
             243      for a reduction in force, abolition of positions, or material changes in duties or organization,
             244      and governing reemployment of persons so laid off, taking into account with regard to layoffs


             245      and reemployment the relative ability, [seniority, and] merit of [each employee], and, subject to
             246      Subsection (3)(c), seniority of each employee;
             247          (xvi) establishment of a plan for resolving employee grievances and complaints with
             248      final and binding decisions;
             249          (xvii) establishment of disciplinary measures such as suspension, demotion in rank or
             250      grade, or discharge, measures to provide for presentation of charges, hearing rights, and appeals
             251      for all permanent employees in the career service to the career service council;
             252          (xviii) establishment of a procedure for employee development and improvement of
             253      poor performance;
             254          (xix) establishment of hours of work, holidays, and attendance requirements in various
             255      classes of positions in the career service;
             256          (xx) establishment and publicizing of fringe benefits such as insurance, retirement, and
             257      leave programs; and
             258          (xxi) any other requirements not inconsistent with this law that are proper for its
             259      enforcement.
             260          (c) A county conducting a reduction in force may not consider seniority as a primary
             261      factor when determining whether to terminate an employee.
             262          Section 7. Section 17B-1-803 is amended to read:
             263           17B-1-803. Merit principles.
             264          (1) A local district may establish a personnel system administered in a manner that will
             265      provide for the effective implementation of merit principles that provide for:
             266          [(1)] (a) recruiting, selecting, and advancing employees on the basis of their relative
             267      ability, knowledge, and skills, including open consideration of qualified applicants for initial
             268      appointment;
             269          [(2)] (b) providing equitable and adequate compensation;
             270          [(3)] (c) training employees as needed to assure high-quality performance;
             271          [(4)] (d) retaining employees on the basis of the adequacy of their performance, and
             272      separation of employees whose inadequate performance cannot be corrected;
             273          [(5)] (e) fair treatment of applicants and employees in all aspects of personnel
             274      administration without regard to race, color, religion, sex, national origin, political affiliation,
             275      age, or disability, and with proper regard for their privacy and constitutional rights as citizens;


             276          [(6)] (f) providing information to employees regarding their political rights and
             277      prohibited practices under the Hatch Political Activities Act, 5 U.S.C. Sec. 1501 through 1508
             278      et seq.; and
             279          [(7)] (g) providing a formal procedure for processing the appeals and grievances of
             280      employees without discrimination, coercion, restraint, or reprisal.
             281          (2) Except as provided in Section 17B-2a-813 , a local district conducting a reduction in
             282      force may not consider seniority as a primary factor when determining whether to terminate an
             283      employee.
             284          Section 8. Section 53B-2-106 is amended to read:
             285           53B-2-106. Duties and responsibilities of the president of each institution --
             286      Approval by board of trustees.
             287          (1) (a) The president of each institution may exercise grants of power and authority as
             288      delegated by the board, as well as the necessary and proper exercise of powers and authority
             289      not specifically denied to the institution, its administration, faculty, or students by the board or
             290      by law, to assure the effective and efficient administration and operation of the institution
             291      consistent with the statewide master plan for higher education.
             292          (b) The president of each institution may, after consultation with the institution's board
             293      of trustees, exercise powers relating to the institution's employees, including faculty and
             294      persons under contract with the institution, by implementing any of the following:
             295          (i) furloughs;
             296          (ii) subject to Subsection (1)(c), reductions in force;
             297          (iii) benefit adjustments;
             298          (iv) program reductions or discontinuance;
             299          (v) early retirement incentives that provide cost savings to the institution; and
             300          (vi) other measures that provide cost savings to the institution.
             301          (c) An institution president or board of trustees may not establish a policy that requires
             302      an institution conducting a reduction in force to consider seniority as a primary factor when
             303      determining whether to terminate an employee.
             304          (2) Except as provided by the board, the president of each institution, with the approval
             305      of the institution's board of trustees may:
             306          (a) (i) appoint a secretary, a treasurer, administrative officers, deans, faculty members,


             307      and other professional personnel, prescribe their duties, and determine their salaries;
             308          (ii) appoint support personnel, prescribe their duties, and determine their salaries from
             309      the institution's position classification plan, which may:
             310          (A) be based upon similarity of duties and responsibilities within the institution; and
             311          (B) as funds permit, provide salary and benefits comparable with private enterprise;
             312          (iii) adopt policies for:
             313          (A) employee sick leave use and accrual; and
             314          (B) service recognition for employees with more than 15 years of employment with the
             315      institution; and
             316          (iv) subject to the authority of, policy established by, and the approval of the board of
             317      regents, and recognizing the status of the institutions within the state system of higher
             318      education as bodies politic and corporate, appoint attorneys to provide legal advice to the
             319      institution's administration and to coordinate legal affairs within the institution. The board of
             320      regents shall coordinate activities of attorneys at the institutions of higher education. The
             321      institutions shall provide an annual report to the board of regents on the activities of appointed
             322      attorneys. These appointed attorneys may not conduct litigation, settle claims covered by the
             323      State Risk Management Fund, or issue formal legal opinions but shall, in all respects,
             324      cooperate with the Office of the Attorney General in providing legal representation to the
             325      institution;
             326          (b) provide for the constitution, government, and organization of the faculty and
             327      administration, and enact implementing rules, including the establishment of a prescribed
             328      system of tenure;
             329          (c) authorize the faculty to determine the general initiation and direction of instruction
             330      and of the examination, admission, and classification of students. In recognition of the diverse
             331      nature and traditions of the various institutions governed by the board, the systems of faculty
             332      government need not be identical but should be designed to further faculty identification with
             333      and involvement in the institution's pursuit of achievement and excellence and in fulfillment of
             334      the institution's role as established in the statewide master plan for higher education; and
             335          (d) enact rules for administration and operation of the institution which are consistent
             336      with the prescribed role established by the board, rules enacted by the board, or the laws of the
             337      state. The rules may provide for administrative, faculty, student, and joint committees with


             338      jurisdiction over specified institutional matters, for student government and student affairs
             339      organization, for the establishment of institutional standards in furtherance of the ideals of
             340      higher education fostered and subscribed to by the institution, its administration, faculty, and
             341      students, and for the holding of classes on legal holidays, other than Sunday.
             342          (3) Compensation costs and related office expenses for appointed attorneys shall be
             343      funded within existing budgets.
             344          (4) The State Board of Regents shall establish guidelines relating to the roles and
             345      relationships between institutional presidents and boards of trustees, including those matters
             346      which must be approved by a board of trustees before implementation by the president.
             347          (5) This section does not apply to the Utah College of Applied Technology.
             348          Section 9. Section 53B-2a-110 is amended to read:
             349           53B-2a-110. Campus board of directors -- Powers and duties.
             350          (1) A campus board of directors shall:
             351          (a) assist the campus president in preparing a budget request for its annual operations
             352      to the Utah College of Applied Technology Board of Trustees;
             353          (b) after consulting with the Utah College of Applied Technology, other higher
             354      education institutions, school districts, and charter schools within its region, prepare a
             355      comprehensive strategic plan for delivering career and technical education within its region;
             356          (c) consult with business, industry, the Department of Workforce Services, the
             357      Governor's Office of Economic Development, and the Governor's Office of Planning and
             358      Budget on an ongoing basis to determine what workers and skills are needed for employment
             359      in Utah businesses and industries;
             360          (d) develop programs based upon the information gathered in accordance with
             361      Subsection (1)(c), including expedited program approval and termination procedures to meet
             362      market needs;
             363          (e) adopt an annual budget and fund balances;
             364          (f) develop policies for the operation of career and technical education facilities under
             365      its jurisdiction;
             366          (g) subject to Subsection (2), establish human resources and compensation policies for
             367      all employees in accordance with policies of the Utah College of Applied Technology Board of
             368      Trustees;


             369          (h) approve credentials for employees and assign employees to duties in accordance
             370      with the Utah College of Applied Technology Board of Trustees policies and accreditation
             371      guidelines;
             372          (i) conduct annual program evaluations;
             373          (j) appoint program advisory committees and other advisory groups to provide counsel,
             374      support, and recommendations for updating and improving the effectiveness of training
             375      programs and services;
             376          (k) approve regulations, both regular and emergency, to be issued and executed by the
             377      campus president;
             378          (l) coordinate with local school boards, school districts, and charter schools to meet the
             379      career and technical education needs of secondary students; and
             380          (m) develop policies and procedures for the admission, classification, instruction, and
             381      examination of students in accordance with the policies and accreditation guidelines of the
             382      Utah College of Applied Technology and the State Board of Education.
             383          (2) (a) Subsection (1)(g) does not apply to a campus president.
             384          (b) The campus board of directors or the Utah College of Applied Technology Board
             385      of Trustees may not establish a policy that requires an institution conducting a reduction in
             386      force to consider seniority as a primary factor when determining whether to terminate an
             387      employee.
             388          (3) A campus board of directors may not exercise any jurisdiction over career and
             389      technical education provided by a school district or charter school or provided by a higher
             390      education institution independently of a college campus.
             391          (4) If a program advisory committee or other advisory group submits a printed
             392      recommendation to the campus board of directors, the campus board of directors shall
             393      acknowledge the recommendation with a printed response that explains the campus board of
             394      directors' action regarding the recommendation and the reasons for the action.
             395          Section 10. Section 67-5-12 is amended to read:
             396           67-5-12. Dismissal of career status employees -- Causes -- Procedure -- Retention
             397      roster -- Reappointment register.
             398          (1) (a) Employees in a career status may be dismissed only:
             399          (i) to advance the good of public service;


             400          (ii) where funds have expired or work no longer exists; or
             401          (iii) for any of the following causes or reasons:
             402          (A) noncompliance with provisions in the Office of Attorney General policy manual, or
             403      division policies, and, for attorneys, noncompliance with the Rules of Professional Conduct;
             404          (B) work performance that is inefficient or incompetent;
             405          (C) failure to maintain skills and adequate performance levels;
             406          (D) insubordination or disloyalty to the orders of a superior;
             407          (E) misfeasance, malfeasance, or nonfeasance;
             408          (F) failure to advance the good of the public service, including conduct on or off duty
             409      which demeans or harms the effectiveness or ability of the office to fulfill its mission or legal
             410      obligations;
             411          (G) conduct on or off duty which creates a conflict of interest with the employee's
             412      public responsibilities or impact that employee's ability to perform his or her job assignments;
             413          (H) any incident involving intimidation, physical harm, threats of physical harm
             414      against coworkers, management, or the public;
             415          (I) failure to meet the requirements of the position;
             416          (J) dishonesty; or
             417          (K) misconduct.
             418          (b) Employees in career status may not be dismissed for reasons of race, national
             419      origin, religion, or political affiliation.
             420          (2) Except in aggravated cases of misconduct, an employee in a career status may not
             421      be suspended, demoted, or dismissed without the following procedures:
             422          (a) The attorney general or a designated representative shall notify the employee of the
             423      reasons for suspension, demotion, or dismissal.
             424          (b) The employee shall have an opportunity to reply and have the reply considered by
             425      the attorney general or a designated representative.
             426          (c) The employee shall have an opportunity to be heard by the attorney general or a
             427      designated representative.
             428          (d) Following a hearing, an employee may be suspended, demoted, or dismissed if the
             429      attorney general or a designated representative finds adequate reason.
             430          (e) If the attorney general or a designated representative finds that retention of an


             431      employee would endanger the peace and safety of others or pose a grave threat to the public
             432      interest, the employee may be summarily suspended pending administrative hearings and a
             433      review by the Career Service Review Board.
             434          (3) (a) An employee in a career status who is aggrieved by a decision of the attorney
             435      general or a designated representative to suspend, demote, or dismiss the employee may appeal
             436      the decision to the Career Service Review Board or its hearing officers by following the
             437      procedures in Title 67, Chapter 19a, Grievance [and Appeal] Procedures.
             438          (b) Matters other than dismissal or demotion may be appealed to and reviewed by the
             439      attorney general or a designated representative whose decision is final with no right of appeal
             440      to the Career Service Review Board or its hearing officers.
             441          (4) Disciplinary actions shall be supported by credible evidence, but the normal rules
             442      of evidence in courts of law do not apply in hearings before the attorney general or a designated
             443      representative or the Career Service Review Board or its hearing officers.
             444          (5) (a) Reductions in force required by reinstatement of an employee under Section
             445      67-5-11 , inadequate funds, change of workload, or lack of work shall be governed by a
             446      retention roster to be maintained by the Office of the Attorney General and the requirements of
             447      this Subsection (5).
             448          [(b) Except attorney general executive or administrative appointees, employees not in a
             449      career status shall be separated before any employee in a career status.]
             450          [(c) Retention points for each employee in a career status shall be based on the
             451      employee's seniority in service within each employee category in the Office of the Attorney
             452      General, including any military service fulfilled subsequent to the employee's original
             453      appointment.]
             454          [(d) Employees in career status shall be separated in the order of their retention points,
             455      the]
             456          (b) The Office of the Attorney General shall:
             457          (i) subject to Section 67-19-18.5 , establish a retention point system; and
             458          (ii) discharge an employee with the lowest retention points [to be discharged] first.
             459          [(e)] (c) Those employees who are serving in other positions under Section 67-5-11
             460      shall:
             461          (i) have retention points determined as if they were working for the office; and


             462          (ii) be separated in the order of the retention points as if they were working in the
             463      Office of the Attorney General.
             464          [(f)] (d) An employee [in a career status] who is separated by reason of a reduction in
             465      force shall be:
             466          (i) placed on a reappointment register kept by the Office of the Attorney General for
             467      one year; and
             468          (ii) offered reappointment to a position in the same category in the Office of the
             469      Attorney General [before any employee not having a career status is appointed].
             470          Section 11. Section 67-19-18 is amended to read:
             471           67-19-18. Dismissals and demotions -- Grounds -- Disciplinary action --
             472      Procedure -- Reductions in force.
             473          (1) A career service employee may be dismissed or demoted:
             474          (a) to advance the good of the public service; or
             475          (b) for just causes, including inefficiency, incompetency, failure to maintain skills or
             476      adequate performance levels, insubordination, disloyalty to the orders of a superior,
             477      misfeasance, malfeasance, or nonfeasance in office.
             478          (2) An employee may not be dismissed because of race, sex, age, disability, national
             479      origin, religion, political affiliation, or other nonmerit factor including the exercise of rights
             480      under this chapter.
             481          (3) In accordance with Title 63G, Chapter 3, Utah Administrative Rulemaking Act, the
             482      executive director shall establish rules governing the procedural and documentary requirements
             483      of disciplinary dismissals and demotions.
             484          (4) If an agency head finds that a career service employee is charged with aggravated
             485      misconduct or that retention of a career service employee would endanger the peace and safety
             486      of others or pose a grave threat to the public interest, the employee may be suspended pending
             487      the administrative appeal to the department head as provided in Subsection (5).
             488          (5) (a) A career service employee may not be demoted or dismissed unless the
             489      department head or designated representative has complied with this subsection.
             490          (b) The department head or designated representative notifies the employee in writing
             491      of the reasons for the dismissal or demotion.
             492          (c) The employee has no less than five working days to reply and have the reply


             493      considered by the department head.
             494          (d) The employee has an opportunity to be heard by the department head or designated
             495      representative.
             496          (e) Following the hearing, the employee may be dismissed or demoted if the
             497      department head finds adequate cause or reason.
             498          (6) (a) Reductions in force required by inadequate funds, change of workload, or lack
             499      of work are governed by retention points established by the executive director.
             500          (b) Under [those] circumstances described in Subsection (6)(a):
             501          (i) the agency head shall designate the category of work to be eliminated, subject to
             502      review by the executive director[.];
             503          (ii) temporary and probationary employees shall be separated before any career service
             504      employee[.]; and
             505          (iii) (A) when more than one career service employee is affected, the employees shall
             506      be separated in the order of their retention points, the employee with the lowest points to be
             507      discharged first[.]; and
             508          (B) retention points for each career service employee shall be computed according to
             509      rules established by the executive director, allowing appropriate consideration for proficiency
             510      and, subject to Section 67-19-18.5 , seniority in state government, including any active duty
             511      military service fulfilled subsequent to original state appointment.
             512          (c) (i) A career service employee who is separated in a reduction in force under this
             513      section shall be given preferential consideration when applying for a career service position.
             514          (ii) Preferential consideration under Subsection (6)(c)(i) applies only until the former
             515      career service employee accepts a career service position.
             516          (iii) The executive director shall make rules in accordance with Title 63G, Chapter 3,
             517      Utah Administrative Rulemaking Act, concerning the manner of granting preferential
             518      consideration under Subsection (6)(c)(i).
             519          (d) (i) An employee separated due to a reduction in force may appeal to the department
             520      head for an administrative review.
             521          (ii) The notice of appeal must be submitted within 20 working days after the
             522      employee's receipt of written notification of separation.
             523          (iii) The employee may appeal the decision of the department head according to the


             524      grievance and appeals procedure of this chapter and Chapter 19a, Grievance Procedures.
             525          Section 12. Section 67-19-18.5 is enacted to read:
             526          67-19-18.5. Reductions in force -- Seniority may not be primary factor.
             527          (1) As used in this section:
             528          (a) (i) "Employee" means an individual who is:
             529          (A) an employee within the meaning of Chapter 24 of the Internal Revenue Code of
             530      1986; and
             531          (B) employed by the executive branch, judicial branch, or legislative branch.
             532          (ii) "Employee" does not include:
             533          (A) the governor, members of the Legislature, or all other elected state officers; or
             534          (B) an appointive position under schedule A as described in Section 67-19-15 .
             535          (b) "Employer" means an office, agency, or department of the executive branch,
             536      judicial branch, or legislative branch.
             537          (2) Notwithstanding any other provision of law, an employer conducting a reduction in
             538      force may not consider seniority as a primary factor when determining whether to terminate an
             539      employee.




Legislative Review Note
    as of 7-14-11 8:48 AM


Office of Legislative Research and General Counsel


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