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S.B. 18 Enrolled

             1     

GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT

             2     
- VOTER REGISTRATION RECORDS

             3     
2012 GENERAL SESSION

             4     
STATE OF UTAH

             5     
Chief Sponsor: Margaret Dayton

             6     
House Sponsor: Keith Grover

             7     
             8      LONG TITLE
             9      General Description:
             10          This bill amends the Government Records Access and Management Act to address
             11      provisions relating to an email address on a voter registration record.
             12      Highlighted Provisions:
             13          This bill:
             14          .    amends the requirement of the lieutenant governor and county clerks to make
             15      certain records available for public inspection;
             16          .    classifies a voter's email address on a voter registration record as a private record;
             17      and
             18          .    makes technical changes.
             19      Money Appropriated in this Bill:
             20          None
             21      Other Special Clauses:
             22          None
             23      Utah Code Sections Affected:
             24      AMENDS:
             25          20A-2-308, as enacted by Laws of Utah 1994, Chapter 311
             26          63G-2-302, as last amended by Laws of Utah 2011, Chapters 85, 327, and 413
             27     
             28      Be it enacted by the Legislature of the state of Utah:
             29          Section 1. Section 20A-2-308 is amended to read:


             30           20A-2-308. Lieutenant governor and county clerks to preserve records.
             31          (1) As used in this section:
             32          (a) "Voter registration records" means all records concerning the implementation of
             33      programs and activities conducted for the purpose of ensuring that the official register is
             34      accurate and current.
             35          (b) "Voter registration records" does not mean records that:
             36          (i) relate to a person's decision to decline to register to vote; and
             37          (ii) identify the particular public assistance agency, discretionary voter registration
             38      agency, or Driver License Division through which a particular voter registered to vote.
             39          (2) The lieutenant governor and each county clerk shall:
             40          (a) preserve for at least two years all records relating to voter registration, including:
             41          (i) the official register; and
             42          (ii) the names and addresses of all persons to whom the notice required by Section
             43      20A-2-306 was sent and a notation as to whether or not the person responded to the notice;
             44          (b) make the records, except for the part of the voter registration record classified as
             45      private under Section 63G-2-302 , available for public inspection; and
             46          (c) allow the records described in Subsection (2)(b) to be photocopied for a reasonable
             47      cost.
             48          Section 2. Section 63G-2-302 is amended to read:
             49           63G-2-302. Private records.
             50          (1) The following records are private:
             51          (a) records concerning an individual's eligibility for unemployment insurance benefits,
             52      social services, welfare benefits, or the determination of benefit levels;
             53          (b) records containing data on individuals describing medical history, diagnosis,
             54      condition, treatment, evaluation, or similar medical data;
             55          (c) records of publicly funded libraries that when examined alone or with other records
             56      identify a patron;
             57          (d) records received by or generated by or for:


             58          (i) the Independent Legislative Ethics Commission, except for:
             59          (A) the commission's summary data report that is required under legislative rule; and
             60          (B) any other document that is classified as public under legislative rule; or
             61          (ii) a Senate or House Ethics Committee in relation to the review of ethics complaints,
             62      unless the record is classified as public under legislative rule;
             63          (e) records received or generated for a Senate confirmation committee concerning
             64      character, professional competence, or physical or mental health of an individual:
             65          (i) if prior to the meeting, the chair of the committee determines release of the records:
             66          (A) reasonably could be expected to interfere with the investigation undertaken by the
             67      committee; or
             68          (B) would create a danger of depriving a person of a right to a fair proceeding or
             69      impartial hearing; and
             70          (ii) after the meeting, if the meeting was closed to the public;
             71          (f) employment records concerning a current or former employee of, or applicant for
             72      employment with, a governmental entity that would disclose that individual's home address,
             73      home telephone number, Social Security number, insurance coverage, marital status, or payroll
             74      deductions;
             75          (g) records or parts of records under Section 63G-2-303 that a current or former
             76      employee identifies as private according to the requirements of that section;
             77          (h) that part of a record indicating a person's Social Security number or federal
             78      employer identification number if provided under Section 31A-23a-104 , 31A-25-202 ,
             79      31A-26-202 , 58-1-301 , 58-55-302 , 61-1-4 , or 61-2f-203 ;
             80          (i) that part of a voter registration record identifying a voter's:
             81          (i) driver license or identification card number[,];
             82          (ii) Social Security number, or last four digits of the Social Security number; or
             83          (iii) email address;
             84          (j) a record that:
             85          (i) contains information about an individual;


             86          (ii) is voluntarily provided by the individual; and
             87          (iii) goes into an electronic database that:
             88          (A) is designated by and administered under the authority of the Chief Information
             89      Officer; and
             90          (B) acts as a repository of information about the individual that can be electronically
             91      retrieved and used to facilitate the individual's online interaction with a state agency;
             92          (k) information provided to the Commissioner of Insurance under:
             93          (i) Subsection 31A-23a-115 (2)(a);
             94          (ii) Subsection 31A-23a-302 (3); or
             95          (iii) Subsection 31A-26-210 (3);
             96          (l) information obtained through a criminal background check under Title 11, Chapter
             97      40, Criminal Background Checks by Political Subdivisions Operating Water Systems;
             98          (m) information provided by an offender that is:
             99          (i) required by the registration requirements of Section 77-27-21.5 ; and
             100          (ii) not required to be made available to the public under Subsection 77-27-21.5 (27);
             101          (n) a statement and any supporting documentation filed with the attorney general in
             102      accordance with Section 34-45-107 , if the federal law or action supporting the filing involves
             103      homeland security;
             104          (o) electronic toll collection customer account information received or collected under
             105      Section 72-6-118 , including contact and payment information and customer travel data[.];
             106          (p) an email address provided by a military or overseas voter under Section
             107      20A-16-501 ; and
             108          (q) a completed military-overseas ballot that is electronically transmitted under Title
             109      20A, Chapter 16, Uniform Military and Overseas Voters Act.
             110          (2) The following records are private if properly classified by a governmental entity:
             111          (a) records concerning a current or former employee of, or applicant for employment
             112      with a governmental entity, including performance evaluations and personal status information
             113      such as race, religion, or disabilities, but not including records that are public under Subsection


             114      63G-2-301 (2)(b) or 63G-2-301 (3)(o), or private under Subsection (1)(b);
             115          (b) records describing an individual's finances, except that the following are public:
             116          (i) records described in Subsection 63G-2-301 (2);
             117          (ii) information provided to the governmental entity for the purpose of complying with
             118      a financial assurance requirement; or
             119          (iii) records that must be disclosed in accordance with another statute;
             120          (c) records of independent state agencies if the disclosure of those records would
             121      conflict with the fiduciary obligations of the agency;
             122          (d) other records containing data on individuals the disclosure of which constitutes a
             123      clearly unwarranted invasion of personal privacy;
             124          (e) records provided by the United States or by a government entity outside the state
             125      that are given with the requirement that the records be managed as private records, if the
             126      providing entity states in writing that the record would not be subject to public disclosure if
             127      retained by it; and
             128          (f) any portion of a record in the custody of the Division of Aging and Adult Services,
             129      created in Section 62A-3-102 , that may disclose, or lead to the discovery of, the identity of a
             130      person who made a report of alleged abuse, neglect, or exploitation of a vulnerable adult.
             131          (3) (a) As used in this Subsection (3), "medical records" means medical reports,
             132      records, statements, history, diagnosis, condition, treatment, and evaluation.
             133          (b) Medical records in the possession of the University of Utah Hospital, its clinics,
             134      doctors, or affiliated entities are not private records or controlled records under Section
             135      63G-2-304 when the records are sought:
             136          (i) in connection with any legal or administrative proceeding in which the patient's
             137      physical, mental, or emotional condition is an element of any claim or defense; or
             138          (ii) after a patient's death, in any legal or administrative proceeding in which any party
             139      relies upon the condition as an element of the claim or defense.
             140          (c) Medical records are subject to production in a legal or administrative proceeding
             141      according to state or federal statutes or rules of procedure and evidence as if the medical


             142      records were in the possession of a nongovernmental medical care provider.


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