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S.J.R. 1 Enrolled

             1     

JOINT RULES RESOLUTION ON PERFORMANCE NOTES

             2     
2013 GENERAL SESSION

             3     
STATE OF UTAH

             4     
Chief Sponsor: Jerry W. Stevenson

             5     
House Sponsor: Spencer J. Cox

             6     
             7      LONG TITLE
             8      General Description:
             9          This resolution modifies provisions in the joint Legislative Rules that govern the use of
             10      performance notes on proposed legislation.
             11      Highlighted Provisions:
             12          This resolution:
             13          .    provides definitions;
             14          .    clarifies that performance notes are published with the legislation, rather than being
             15      attached to the legislation;
             16          .    provides that a performance note, like a fiscal note, is not an official part of the
             17      legislation; and
             18          .    makes technical and organizational modifications.
             19      Special Clauses:
             20          None
             21      Legislative Rules Affected:
             22      AMENDS:
             23          JR4-2-404
             24     
             25      Be it resolved by the Legislature of the state of Utah:
             26          Section 1. JR4-2-404 is amended to read:
             27           JR4-2-404. Performance Review Notes -- Review of Performance Measures.
             28          (1) As used in this section:
             29          (a) (i) "New agency" means:


             30          (A) a state governmental entity that did not previously exist;
             31          (B) a governmental entity that requires a new appropriation for new funding;
             32          (C) a governmental entity that is modified by legislation to add significant services or
             33      benefits that were not previously offered by the governmental entity; or
             34          (D) a governmental entity that is modified by legislation to substantially expand the
             35      scope of individuals or entities that are entitled to receive the services or benefits offered by the
             36      governmental entity.
             37          (ii) "New agency" does not mean a governmental entity that has been renamed or
             38      moved to another organizational position within that branch of government unless the
             39      governmental entity meets the criteria in Subsection (1)(a)(i)(C) or (D).
             40          (b) (i) "New program" means a program:
             41          (A) created by statute that did not previously exist;
             42          (B) that requires a new appropriation or an increased appropriation for the purpose of
             43      adding significant services or benefits that were not previously offered;
             44          (C) that is modified by legislation to add significant services or benefits that were not
             45      previously offered by the program; or
             46          (D) that is modified by legislation to substantially expand the scope of individuals or
             47      entities that are entitled to receive the services or benefits offered by the program.
             48          (ii) "New program" does not mean a program that has been renamed or moved to
             49      another organizational position within that branch of government unless the governmental
             50      entity meets the criteria in Subsection (1)(b)(i)(C) or (D).
             51          (c) "Performance note" means the statement of performance measures and information
             52      that may be required to be printed with certain legislation according to the requirements of this
             53      rule.
             54          (2) (a) When the Legislative Fiscal Analyst receives the electronic copy of approved
             55      legislation from the Office of Legislative Research and General Counsel, the Legislative Fiscal
             56      Analyst shall, within three business days, review and analyze the legislation to determine if it
             57      creates a new program or a new agency.


             58          (b) If the Legislative Fiscal Analyst determines that the legislation creates a new
             59      agency or a new program, the Legislative Fiscal Analyst shall:
             60          (i) notify the sponsor of the legislation that the legislation qualifies for a performance
             61      note;
             62          (ii) notify the governmental entity that will supervise the new agency, or the
             63      governmental entity that will administer the new program, that the governmental entity must
             64      submit a performance note that meets the [requirement] requirements of Subsection [(4)] (6) to
             65      the Legislative Fiscal Analyst within three business days; and
             66          (iii) prepare a [statement to be attached to the legislation containing] notice that
             67      contains the information required by Subsection (2)(c) and print the notice with the legislation.
             68          (c) The [statement] notice shall:
             69          (i) disclose that a performance note is required, disclose the name of the governmental
             70      entity required to provide the performance note, and disclose the date on which the
             71      performance note is to be provided by the governmental entity; or
             72          (ii) disclose that a performance note is not required because the legislation does not
             73      create a new program or new agency.
             74          (d) (i) The Legislative Fiscal Analyst may extend the deadline for the governmental
             75      entity's submission of the performance note if:
             76          (A) the governmental entity requests that the deadline be extended to a date certain in
             77      writing before the performance note is due; and
             78          (B) the sponsor of the legislation agrees to extend the deadline.
             79          (ii) If the deadline is extended, the Legislative Fiscal Analyst shall indicate the
             80      extended deadline [on the legislation] as part of the performance note that is ultimately printed
             81      with the legislation.
             82          (3) If the sponsor of the legislation disputes the Legislative Fiscal Analyst's
             83      determination as to whether a performance note is required, the sponsor shall contact the
             84      Legislative Fiscal Analyst to discuss that disagreement and provide evidence, data, or other
             85      information to support a different determination.


             86          [(e) (i)] (4) (a) When a governmental entity provides a performance note to the
             87      Legislative Fiscal Analyst, the sponsor of the legislation shall either approve the release of the
             88      performance note or reject the performance note.
             89          [(ii)] (b) If the sponsor approves the performance note provided by the governmental
             90      entity, the Legislative Fiscal Analyst shall [attach] print the performance note [to] with the
             91      legislation.
             92          [(iii)] (c) If the sponsor rejects the performance note provided by the governmental
             93      entity, the Legislative Fiscal Analyst shall [attach] print the following [to] with the legislation:
             94          [(A)] (i) the performance note provided by the governmental entity, with a notation that
             95      the sponsor rejected the submission; and
             96          [(B)] (ii) if the sponsor provides an alternative performance note to the Legislative
             97      Fiscal Analyst within three business days, the alternative performance note, with a notation that
             98      the sponsor provided the alternative note due to the sponsor's rejection of the governmental
             99      entity's submission.
             100          [(f)] (5) If the governmental entity does not provide a performance note by the
             101      submission deadline, the Legislative Fiscal Analyst shall [attach] print a performance note [to]
             102      with the legislation that indicates only that the governmental entity did not submit performance
             103      measures by the submission deadline.
             104          [(3) If the sponsor of the legislation disputes the Legislative Fiscal Analyst's
             105      determination as to whether a performance note is required, the sponsor shall contact the
             106      Legislative Fiscal Analyst to discuss that disagreement and provide evidence, data, or other
             107      information to support a different determination.]
             108          [(4)] (6) A performance note shall contain the following information:
             109          (a) the name of the governmental entity submitting the performance note, as applicable;
             110          (b) the names and titles of the individuals who prepared the performance note; and
             111          (c) a statement of performance measures that:
             112          (i) explains the purpose and duties of the new program or agency;
             113          (ii) lists the services that will be provided by the new program or agency;


             114          (iii) lists the goals and proposed impacts that the new program or agency intends to
             115      achieve within one, two, and three years;
             116          (iv) lists the resources and steps required to achieve the goals and proposed impacts;
             117          (v) lists the benchmarks that the new program or agency will monitor to measure
             118      progress toward the goals and outcome;
             119          (vi) lists the performance measures that will be used to evaluate progress toward the
             120      goals and proposed impacts; and
             121          (vii) states how information on progress and performance measures will be gathered in
             122      a reliable, objective fashion.
             123          (7) The performance note is not an official part of the legislation.
             124          [(5)] (8) After legislation that creates a new program or a new agency has gone into
             125      effect, the Legislative Auditor General shall, subject to the procedures and requirements of
             126      Section 36-12-15 :
             127          (a) provide an outline of best practices to the governmental entity that administers the
             128      new program or to the new agency;
             129          (b) include in the outline information to assist that governmental entity or new agency
             130      with the creation of:
             131          (i) policies that promote best practices;
             132          (ii) performance measures; and
             133          (iii) data collection procedures; and
             134          (c) for a new program or a new agency that was created by legislation where the
             135      governmental entity failed to provide a performance note:
             136          (i) provide a notice to the governmental entity that administers the new program or to
             137      the new agency that the governmental entity or agency is required to submit a performance note
             138      to the Legislative Auditor General within 30 calendar days of the date of the notice;
             139          (ii) retain the performance note that is received from the governmental entity or new
             140      agency and forward a copy of the note to:
             141          (A) the primary sponsor of the legislation;


             142          (B) the opposite house sponsor of the legislation;
             143          (C) the President of the Senate and Speaker of the House; and
             144          (D) the Senate minority leader and House minority leader; and
             145          (iii) if the governmental entity or new agency fails to provide a performance review
             146      note within the required deadline, provide notice to those listed in Subsection [(5)] (8)(c)(ii)
             147      that a performance note was requested from, but was not received from, the governmental
             148      entity that administers the new program or the new agency.
             149          [(6)] (9) The Legislative Auditor General may use the performance note in its review
             150      of new programs and agencies under Section 36-12-15 .


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