COBI 2013 - Office of Recovery Services

Compendium of Budget Information for the 2013 General Session

Social Services
Appropriations Subcommittee

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Agency: Human Services

Line Item: Office of Recovery Services

Function

The Office of Recovery Services (ORS) is responsible for establishing child and medical support obligations and then enforcing the obligation. These services are required by federal law to reimburse the state and federal government for public assistance received by the children of the obligated parent(s). These same services are required if the child of the obligated parents is in state custody or if the custodial parent makes application to the IV-D child support agency for enforcement services. The Department of Health also contracts with ORS to provide insurance identification and third party collection services for Medicaid as required under Title XIX of the federal Social Security Act.

Statutory Authority

Utah Code Title 62A, Chapter 11 describes the programs and administration of the Office of Recovery Services:

Part 1: Creation and duties of the Office of Recovery Services
Part 3: Child Support Services Act
Parts 4 and 5: Requirements for income withholding
Part 6: Administrative License Suspension Child Support Enforcement Act
Part 7: Alternative payment through electronic funds transfer

Utah Code Title 78B:

Chapter 12: Utah Child Support Act
Chapter 14: Uniform Interstate Family Support Act
Chapter 15: Utah Uniform Parentage Act

Other Code Sections:

26-19: Medical Benefits Recovery Act
62A-1-117: Assignment of support -- children in state custody
78A-6-1106: Child support obligation when custody of a minor is vested in an individual or institution

In addition to state law, many functions provided by ORS have provisions detailed in federal law. Those federal law references, where available, follow:

42 USC 1917(b): Medicaid Liens and Recovery
42 CFR 433 (D)&(F): Medicaid Recovery
42 USC 653 -- 669b: IV-D Child Support Enforcement
45 CFR. 301 -- 310: IV-D Child Support Enforcement

Performance

During the 2012 General Session of the Legislature, Issue Brief -- FY2013 -- DHS -- Office of Recovery Services -- Output and Outcome Measures was presented showing a seven year history of ORS output and outcome measures. An update of these output and outcome measures will be provided during the 2013 General Session of the Legislature.

Funding Detail

For analysis of current budget requests and discussion of issues related to this budget click here.

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$14,976,200	$14,034,200	$13,675,600	$12,536,400	$12,535,400
General Fund, One-time	$746,200	($832,800)	$33,500	$156,000	$0
Federal Funds	$27,043,700	$23,870,000	$22,302,800	$24,094,400	$25,486,600
American Recovery and Reinvestment Act	$1,820,500	$5,809,700	$6,204,100	$0	$0
Dedicated Credits Revenue	$3,226,700	$3,314,100	$2,867,700	$2,756,200	$3,193,800
Transfers - Medicaid	$2,335,400	$2,418,700	$2,285,700	$2,039,300	$2,234,700
Transfers - Other Agencies	$63,600	$77,600	$67,400	$59,200	$147,200
Transfers - Within Agency	$109,400	$44,800	$39,800	$0	$0
Lapsing Balance	($1,200)	($1,700)	($1,503,300)	($1,900)	$0
Total	$50,320,500	$48,734,600	$45,973,300	$41,639,600	$43,597,700

Programs: (click linked program name to drill-down)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Administration - ORS	$1,335,500	$1,268,000	$1,127,300	$1,075,100	$1,160,100
Financial Services	$5,935,600	$5,842,700	$5,713,100	$5,529,000	$4,559,000
Electronic Technology	$8,901,000	$10,290,300	$9,527,100	$7,812,600	$6,993,400
Child Support Services	$25,051,700	$22,828,400	$21,467,200	$20,483,600	$24,359,500
Children in Care Collections	$1,961,400	$1,783,200	$1,459,500	$332,400	$1,194,900
Attorney General Contract	$4,573,500	$4,319,600	$4,358,500	$4,160,700	$3,015,500
Medical Collections	$2,561,800	$2,402,400	$2,320,600	$2,246,200	$2,315,300
Total	$50,320,500	$48,734,600	$45,973,300	$41,639,600	$43,597,700

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$32,281,600	$29,805,600	$27,835,800	$25,635,800	$30,695,800
In-state Travel	$26,500	$18,900	$25,300	$31,700	$18,900
Out-of-state Travel	$35,300	$4,200	$0	$4,800	$3,000
Current Expense	$10,672,200	$10,192,400	$10,040,700	$9,653,800	$7,453,800
DP Current Expense	$7,252,600	$8,713,500	$8,071,500	$6,313,500	$5,373,900
DP Capital Outlay	$52,300	$0	$0	$0	$52,300
Total	$50,320,500	$48,734,600	$45,973,300	$41,639,600	$43,597,700

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	485.5	483.2	452.0	459.3	490.5
Actual FTE	486.4	449.7	413.4	387.4	0.0
Vehicles	7	7	7	7	7

Subcommittee Table of Contents

Program: Administration - ORS

Function

The Administration Bureau is responsible for managerial oversight and leadership of the Office of Recovery Services and its programs. This bureau includes the ORS director and the director's staff, clerical support, personnel management, central training, management auditing, contract management, planning and resource development, public information, and constituent affairs.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$458,700	$178,500	$444,900	$398,900	$406,100
General Fund, One-time	$0	($3,200)	$0	$0	$0
Federal Funds	$703,700	$701,300	$684,600	$517,100	$618,100
Dedicated Credits Revenue	$0	$0	$0	$0	$400
Transfers - Medicaid	$63,700	$120,200	$55,300	$159,100	$135,500
Transfers - Within Agency	$109,400	$44,800	$39,800	$0	$0
Lapsing Balance	$0	$226,400	($97,300)	$0	$0
Total	$1,335,500	$1,268,000	$1,127,300	$1,075,100	$1,160,100

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$793,500	$832,500	$750,700	$721,000	$780,500
In-state Travel	$700	$900	$200	$0	$1,900
Out-of-state Travel	$700	$0	$0	$0	$0
Current Expense	$540,600	$434,600	$376,400	$354,100	$377,700
Total	$1,335,500	$1,268,000	$1,127,300	$1,075,100	$1,160,100

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	9.4	9.4	8.4	8.0	10.0
Actual FTE	9.4	9.0	9.0	8.8	0.0

Subcommittee Table of Contents

Program: Financial Services

Function

Financial Services has responsibility for budgetary and financial matters for ORS, including check processing and other financial transactions, federal reporting requirements, budget development, purchasing, agency services, facility management, and accounting. The largest section of the staff is responsible for researching, posting, distributing, and disbursing funds collected by ORS. About 85 percent of payments are made through direct deposit to the custodial parents.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$2,107,400	$1,256,300	$2,104,000	$1,776,100	$1,818,100
General Fund, One-time	$0	($11,600)	$33,500	$0	$0
Federal Funds	$3,566,500	$3,485,700	$1,490,500	$3,331,800	$2,462,900
American Recovery and Reinvestment Act	$0	$0	$1,841,300	$0	$0
Dedicated Credits Revenue	$0	$0	$0	$0	$2,400
Transfers - Medicaid	$261,700	$352,800	$293,100	$421,200	$275,600
Lapsing Balance	$0	$759,500	($49,300)	($100)	$0
Total	$5,935,600	$5,842,700	$5,713,100	$5,529,000	$4,559,000

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$1,690,600	$1,624,700	$1,561,400	$1,455,500	$1,746,900
In-state Travel	$300	$300	$600	$600	$400
Current Expense	$4,244,600	$4,217,300	$4,150,700	$4,072,000	$2,810,700
DP Current Expense	$100	$400	$400	$900	$1,000
Total	$5,935,600	$5,842,700	$5,713,100	$5,529,000	$4,559,000

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	28.9	31.0	27.0	26.5	29.0
Actual FTE	29.0	27.6	26.0	24.7	0.0
Vehicles	7	7	7	7	7

Subcommittee Table of Contents

Program: Electronic Technology

Function

This bureau is responsible for the operation and maintenance of the Office of Recovery Services Information System (ORSIS), Content Manager (electronic filing system), a client server subsystem, and Local Area Network (LAN) support. It is responsible for coordinating efforts with the state Department of Technology Services. Electronic Services is also responsible for the telecommunications needs of ORS. This includes operation of the ORS Automated Information System which provides an automated method for both custodial and non-custodial parents to check on the status of payments.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$1,459,200	$1,084,600	$3,609,400	$3,162,500	$2,987,900
General Fund, One-time	$0	($15,100)	$0	$0	$0
Federal Funds	$5,212,000	$6,036,500	$3,970,200	$4,650,100	$3,635,800
American Recovery and Reinvestment Act	$1,820,500	$0	$1,492,100	$0	$0
Transfers - Medicaid	$409,300	$499,100	$455,500	$0	$369,700
Lapsing Balance	$0	$2,685,200	($100)	$0	$0
Total	$8,901,000	$10,290,300	$9,527,100	$7,812,600	$6,993,400

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$1,418,300	$1,396,000	$1,376,300	$1,423,400	$1,419,300
In-state Travel	$300	$0	$0	$0	$700
Out-of-state Travel	$400	$0	$0	$0	$0
Current Expense	$254,100	$258,300	$211,500	$164,900	$216,000
DP Current Expense	$7,175,600	$8,636,000	$7,939,300	$6,224,300	$5,305,100
DP Capital Outlay	$52,300	$0	$0	$0	$52,300
Total	$8,901,000	$10,290,300	$9,527,100	$7,812,600	$6,993,400

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	16.6	18.0	13.0	14.0	18.0
Actual FTE	16.6	16.4	15.9	16.7	0.0

Subcommittee Table of Contents

Program: Child Support Services

Function

Child Support Services is the largest activity in the Office of Recovery Services. It is responsible for the management of the federal Title IV-D (Social Security Act) Child Support Enforcement program for the state. This program is required by federal law in order for the state to receive the federal Temporary Assistance for Needy Families (TANF) block grant. The primary purpose of the program is to increase family income through collection of child support and enforcement of medical support. Combined with other income, child support collections assist families to become self-sufficient or help prevent the need for public assistance including Medicaid.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$7,498,100	$8,405,100	$4,063,000	$4,662,900	$4,399,600
General Fund, One-time	$746,200	($727,200)	$0	$156,000	$0
Federal Funds	$13,518,300	$9,887,800	$13,248,800	$12,851,100	$16,622,800
American Recovery and Reinvestment Act	$0	$5,809,700	$2,230,400	$0	$0
Dedicated Credits Revenue	$3,226,700	$3,314,100	$2,867,700	$2,756,200	$3,189,900
Transfers - Other Agencies	$63,600	$77,600	$67,400	$59,200	$147,200
Lapsing Balance	($1,200)	($3,938,700)	($1,010,100)	($1,800)	$0
Total	$25,051,700	$22,828,400	$21,467,200	$20,483,600	$24,359,500

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$23,890,300	$21,792,000	$20,394,300	$19,484,800	$23,269,600
In-state Travel	$9,100	$4,000	$3,500	$12,500	$15,500
Out-of-state Travel	$23,500	$0	$0	$500	$3,000
Current Expense	$1,127,900	$1,031,400	$1,069,300	$985,400	$1,071,400
DP Current Expense	$900	$1,000	$100	$400	$0
Total	$25,051,700	$22,828,400	$21,467,200	$20,483,600	$24,359,500

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	359.7	353.5	334.5	345.8	377.0
Actual FTE	360.4	330.5	303.9	296.1	0.0

Subcommittee Table of Contents

Program: Children in Care Collections

Function

This bureau is responsible for collection of child support in behalf of children who are in state custody or 24-hour care. Federal law (Title IV-D) requires collection of child/medical support for children receiving federal Title XIX (Medicaid) and/or Title IV-E (Foster Care) funds (both titles are from the Social Security Act). State law (62A-1-117, 78A-6-1106) also mandates this collection program. This bureau is also responsible for third party insurance collections for the Utah State Hospital and Supplemental Security Income (SSI) interim assistance for the Department of Workforce Services. It also provides child support services for families not receiving public assistance in the form of central accounting for income withholding authorized by the courts.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$734,200	$583,100	$741,800	$121,600	$472,300
General Fund, One-time	$0	($6,300)	$0	$0	$0
Federal Funds	$1,156,400	$1,051,300	$884,500	$210,800	$649,400
Dedicated Credits Revenue	$0	$0	$0	$0	$1,100
Transfers - Medicaid	$70,800	$84,400	$29,600	$0	$72,100
Lapsing Balance	$0	$70,700	($196,400)	$0	$0
Total	$1,961,400	$1,783,200	$1,459,500	$332,400	$1,194,900

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$1,941,200	$1,766,100	$1,441,800	$318,000	$1,176,900
In-state Travel	$100	$200	$200	$0	$100
Current Expense	$20,100	$16,900	$17,500	$14,400	$17,900
Total	$1,961,400	$1,783,200	$1,459,500	$332,400	$1,194,900

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	29.4	29.4	29.4	26.0	17.0
Actual FTE	29.5	27.1	21.7	5.5	0.0

Subcommittee Table of Contents

Program: Attorney General Contract

Function

ORS contracts with the Office of the Attorney General (AG) for legal services to enforce efforts in the areas of child support and other collections. While on the Attorney General's staff and payroll, these attorneys are considered to be related staff. Forty-one employees are housed in ORS offices. The AG bills ORS monthly based on the actual number of attorneys at ORS and the time they spend on ORS matters.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$1,561,600	$1,323,100	$1,562,500	$1,405,700	$1,401,900
General Fund, One-time	$0	($56,200)	$0	$0	$0
Federal Funds	$2,886,800	$2,707,400	$2,024,200	$2,533,500	$1,497,600
American Recovery and Reinvestment Act	$0	$0	$640,300	$0	$0
Transfers - Medicaid	$125,100	$161,000	$131,500	$221,500	$116,000
Lapsing Balance	$0	$184,300	$0	$0	$0
Total	$4,573,500	$4,319,600	$4,358,500	$4,160,700	$3,015,500

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
In-state Travel	$16,000	$13,500	$20,800	$18,600	$0
Out-of-state Travel	$9,000	$4,200	$0	$4,300	$0
Current Expense	$4,472,500	$4,225,800	$4,206,000	$4,049,900	$2,947,700
DP Current Expense	$76,000	$76,100	$131,700	$87,900	$67,800
Total	$4,573,500	$4,319,600	$4,358,500	$4,160,700	$3,015,500

Subcommittee Table of Contents

Program: Medical Collections

Function

This bureau is responsible for providing insurance identification, collection, and cost avoidance services to the Department of Health for Medicaid, the Children's Health Insurance Program (CHIP), and the Primary Care Network (PCN). The bureau works to identify medical insurance recipients and coordinates benefits and recovery. Additionally, the bureau pursues collections from liable third parties in personal injury cases, administers the Medicaid Estate Recovery program, and collects overpayments from providers.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$1,157,000	$1,203,500	$1,150,000	$1,008,700	$1,049,500
General Fund, One-time	$0	($13,200)	$0	$0	$0
Transfers - Medicaid	$1,404,800	$1,201,200	$1,320,700	$1,237,500	$1,265,800
Lapsing Balance	$0	$10,900	($150,100)	$0	$0
Total	$2,561,800	$2,402,400	$2,320,600	$2,246,200	$2,315,300

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$2,547,700	$2,394,300	$2,311,300	$2,233,100	$2,302,600
In-state Travel	$0	$0	$0	$0	$300
Out-of-state Travel	$1,700	$0	$0	$0	$0
Current Expense	$12,400	$8,100	$9,300	$13,100	$12,400
Total	$2,561,800	$2,402,400	$2,320,600	$2,246,200	$2,315,300

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	41.4	42.0	39.8	39.0	39.5
Actual FTE	41.5	39.0	36.8	35.6	0.0

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.