Compendium of Budget Information for the 2013 General Session

Retirement & Independent Entities
Appropriations Subcommittee
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Agency: Human Resource Management

Line Item: Human Resource Management

Function

The mission of DHRM is to provide tools and remove barriers so agencies can manage their human resources in order to accomplish their missions for the citizens of Utah.

Statutory Authority

The powers and duties of DHRM are established in UCA 67-19-5. The director is given full responsibility and accountability for administration of statewide human resource management.

Responsibilities for the department are identified in UCA 67-19-6, some of which include:

  • administer a statewide personnel management program that aids efficient execution of public policy, fosters careers, and assists state agencies in performing their missions;
  • design and administer the state pay plan, classification system, and recruitment and selection system;
  • ensure human resource practices comply with federal law, state law, and state rules;
  • adopt rules for personnel management;
  • maintain a management information system that will provide current information on authorized positions, payroll, and related matters;
  • help eliminate discrimination in state employment;
  • advise local governments on effective personnel management when requested;
  • establish compensation policies and procedures for early voluntary retirement;
  • conduct research and planning activities to prepare for future human resource needs, improve human resource management, and submit needed policy changes to the governor;
  • establish statewide training programs.

UCA 67-19-5 allows DHRM to operate an internal service fund and UCA 67-19-6.1 allows the director to establish field offices at state executive branch agencies in consultation and agreement with the agency head.

Intent Language

Under terms of Section 63J-1-603-(3)(a) Utah Code Annotated the Legislature intends that appropriations provided for Human Resource Management in item 2 of Chapter 10 Laws of Utah 2011 not lapse at the close of Fiscal Year 2012. The use of any non-lapsing funds is limited to the following: Information Technology and Consulting Services - $350,000; and DHRM Statewide Management of Liability Training Program - $260,000.
Senate Bill 3, 2012 General Session - Item 119

Performance

An important component of the overall state human resource management is the ratio of state employees to state population. As the state's population has grown rapidly over the past decade, the number of state employees has grown more slowly.

State Employees to Population Ratio
Note: The chart shows a declining ratio of state employees to state population, thus suggesting increased efficiency of the state workforce.

Measure: Ratio of State Population to State Employees.

Goal: Limit the growth of the State workforce to less than 0.8% of the state population.

Methodology: Divide the number of state Full-Time Equivalent (FTE) positions by the total state population.

Measure Type: Outcome.

Funding Detail

The department utilizes funding from the General Fund and Dedicated Credits. Dedicated Credits are collected from training fees. Most of the department funding is used for staff support and IT costs.

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $3,395,800 $3,073,600 $2,963,500 $2,895,900 $2,986,000
General Fund, One-time $207,100 ($54,300) $450,000 $0 $0
Dedicated Credits Revenue $263,400 $143,300 $165,400 $175,700 $400,000
Beginning Nonlapsing $512,800 $506,100 $460,200 $508,300 $0
Closing Nonlapsing ($506,100) ($460,200) ($508,300) ($547,900) $0
Lapsing Balance ($243,500) ($299,600) ($217,600) ($382,800) $0
Total
$3,629,500
$2,908,900
$3,313,200
$2,649,200
$3,386,000
Programs:
(click linked program name to drill-down)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Administration $822,200 $779,800 $1,284,900 $682,200 $869,600
Policy $1,188,400 $751,200 $718,500 $718,300 $743,700
Teacher Salary Supplement $0 $104,500 $95,500 $108,600 $228,400
Classification and Employee Relations $196,200 $0 $0 $0 $0
Statewide Management Liability Training $270,100 $189,200 $161,200 $144,100 $400,000
Information Technology $1,152,600 $1,084,200 $1,053,100 $996,000 $1,144,300
Total
$3,629,500
$2,908,900
$3,313,200
$2,649,200
$3,386,000
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Personnel Services $1,977,000 $1,527,600 $1,500,600 $1,460,400 $1,518,800
In-state Travel $1,800 $11,700 $1,000 $1,700 $8,000
Out-of-state Travel $21,100 $10,200 $14,200 $8,900 $79,000
Current Expense $399,500 $269,900 $804,700 $309,100 $624,500
DP Current Expense $1,230,100 $1,089,500 $1,055,700 $1,003,500 $1,218,700
Other Charges/Pass Thru $0 $0 ($63,000) ($134,400) ($63,000)
Total
$3,629,500
$2,908,900
$3,313,200
$2,649,200
$3,386,000
Other Indicators
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Budgeted FTE 26.0 24.8 25.0 24.0 25.0
Actual FTE 22.5 17.2 16.6 15.9 0.0






Subcommittee Table of Contents

Program: Administration

Function

The Administration program oversees the goals, plans, and implementation of policy for the entire department as well as statewide issues. Functions include workforce planning; coordination with the governor's office and Legislature on key issues; public information and dissemination; budget oversight and control; and oversight of classification, compensation, benefits, recruitment and selection, training and development, employee relations, and HR-related liability management, and statewide workforce planning.

Funding Detail

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $740,500 $981,800 $920,500 $908,800 $869,600
General Fund, One-time $183,100 ($127,900) $450,000 $0 $0
Lapsing Balance ($101,400) ($74,100) ($85,600) ($226,600) $0
Total
$822,200
$779,800
$1,284,900
$682,200
$869,600
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Personnel Services $680,200 $666,800 $677,500 $626,200 $655,700
In-state Travel $400 $200 $0 $700 $2,200
Out-of-state Travel $5,700 $4,900 $8,700 $6,600 $18,000
Current Expense $134,500 $104,300 $661,600 $180,500 $256,600
DP Current Expense $1,400 $3,600 $100 $2,600 $100
Other Charges/Pass Thru $0 $0 ($63,000) ($134,400) ($63,000)
Total
$822,200
$779,800
$1,284,900
$682,200
$869,600
Other Indicators
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Budgeted FTE 10.0 8.5 9.0 8.5 9.0
Actual FTE 7.4 6.8 6.8 5.8 0.0






Subcommittee Table of Contents

Program: Policy

Function

The Policy program provides oversight and development of the following functions: recruiting; selection; employee development; employee relations, fair employment practices, compensation and benefits, classification, diversity and liability prevention.

The functions performed by this program affect the working life of all state employees in terms of salaries and working conditions.

Performance

Benefits

  Purpose/Definition FY 2010 FY 2011 FY 2012 FY 2013
Benefits Comparison to Market State benefits compared to market 19.5%* 19.5%* 19.0% 19.0%*
# of Retirements Processed Number of retirees processed 528 506 479  
Increase/Decrease in Medical Premiums Per Year % the State's medical insurance premiums have increased/decreased 3.2% 6.0% -2.0% 0.0%
*Survey source changed from Mercer to the Bureau of Labor Statistics. BLS is not our ideal source for benefits data, which is one reason why DHRM has contracted with the Hay Group to do a comprehensive study of employee total compensation. FY 12 projection is based off of the Hay Group study, using average salary of $45,000. For FY 13 the plan updates every other year. An FY 14 source for data has not yet been determined.
** PEHP has not yet put projections together for FY 14.

Classification

  Purpose/Definition FY 2010 FY 2011 FY 2012 FY 2013
# of Employees Reclassified # of employees whose jobs were reviewed and approved for a change in job title 247 171 240 234
# of Classification Grievances # of employees who filed a formal classification grievance 1 2 1 2
# of New Jobs # of new job titles created minus # of job titles eliminated 37 17* -53** 36
*Survey source changed from Mercer to the Bureau of Labor Statistics. BLS is not our ideal source for benefits data, which is one reason why DHRM has contracted with the Hay Group to do a comprehensive study of employee total compensation. FY 12 projection is based off of the Hay Group study, using average salary of $45,000. For FY 13 the plan updates every other year. An FY 14 source for data has not yet been determined.
** PEHP has not yet put projections together for FY 14.

Compensation

  Purpose/Definition FY 2010 FY 2011 FY 2012 FY 2013
Actual Wages Compared to Market State of Utah employee salaries compared to similar positions in the market -15.2% -15.8% -18.3% *
Salary Ranges Compared to Market State of Utah salary ranges compared to similar positions in the market -10.2% -10.7% -13.6% *
Total Compensation Compared to Market State of Utah's total compensation package compared to market N/A N/A -6.0% -6.0%**
* DHRM's annual total compensation plan with recommendations and survey results will be presented to GOPB by the end of October 2012.
** DHRM plans to use the Hay Group every other year, with no other valid method to determine total comp, these figures will remain the same until Hay survey's the market for FY 14.

Funding Detail

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $1,246,200 $709,000 $739,600 $756,800 $743,700
General Fund, One-time $12,000 $74,400 $0 $0 $0
Lapsing Balance ($69,800) ($32,200) ($21,100) ($38,500) $0
Total
$1,188,400
$751,200
$718,500
$718,300
$743,700
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Personnel Services $1,185,400 $759,500 $728,800 $732,400 $751,300
In-state Travel $1,000 $1,400 $700 $1,000 $300
Out-of-state Travel $5,300 $1,500 $1,100 $2,000 $8,000
Current Expense $26,700 $18,800 $17,900 $12,900 $14,100
Other Charges/Pass Thru ($30,000) ($30,000) ($30,000) ($30,000) ($30,000)
Total
$1,188,400
$751,200
$718,500
$718,300
$743,700
Other Indicators
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Budgeted FTE 16.0 14.5 14.0 13.5 14.0
Actual FTE 13.1 8.6 8.0 8.2 0.0






Subcommittee Table of Contents

Program: Teacher Salary Supplement

Function

The Teacher Salary Supplement program was created in the 2008 General Session to provide bonuses to math and science teachers in the public education system who meet certain criteria specified in the statute. DHRM's role is to administer the program by creating an online application system, verifying teacher eligibility, determining the amount of the bonuses to be received, and then working with State Finance to have funding dispersed to applicable local education agencies for disbursement to qualifying teachers.

DHRM is allocated funding to provide for staff time and IT resources. The funding for the bonuses themselves is given to the Division of Finance.

Funding Detail

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $0 $205,000 $206,400 $226,300 $228,400
Lapsing Balance $0 ($100,500) ($110,900) ($117,700) $0
Total
$0
$104,500
$95,500
$108,600
$228,400
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Personnel Services $0 $101,300 $94,300 $101,800 $111,800
In-state Travel $0 $100 $0 $0 $500
Out-of-state Travel $0 $0 $0 $0 $3,000
Current Expense $0 $1,100 $1,200 $1,400 $48,800
DP Current Expense $0 $2,000 $0 $5,400 $64,300
Total
$0
$104,500
$95,500
$108,600
$228,400
Other Indicators
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Budgeted FTE 0.0 1.8 2.0 2.0 2.0
Actual FTE 0.0 1.8 1.8 1.9 0.0






Subcommittee Table of Contents

Program: Classification and Employee Relations

Function

In FY 2010, funding and operations activities were transferred to the Teacher Salary Supplement program going forward.

Funding Detail

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $235,200 $800 $0 $0 $0
General Fund, One-time $0 ($800) $0 $0 $0
Lapsing Balance ($39,000) $0 $0 $0 $0
Total
$196,200
$0
$0
$0
$0
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Personnel Services $111,400 $0 $0 $0 $0
In-state Travel $100 $0 $0 $0 $0
Current Expense $1,000 $0 $0 $0 $0
DP Current Expense $83,700 $0 $0 $0 $0
Total
$196,200
$0
$0
$0
$0
Other Indicators
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Actual FTE 2.0 0.0 0.0 0.0 0.0






Subcommittee Table of Contents

Program: Statewide Management Liability Training

Function

Statewide Management Liability Training provides opportunities and resources available to agencies across the state to meet workforce needs including:

  • courses and workshops for supervisors and managers to sharpen knowledge and implement skills in liability reduction, leadership, communication, and workplace processes;
  • conferences and symposia for managers and human resource professionals to receive current information and data on workplace liability, leadership, and management practices;
  • customized training at the request of any work unit to build business and management skills in the organization;
  • business consultation for work unit leaders to advance strategic solutions or examine work unit processes for improvement;
  • professional coaching for managers and leadership teams to improve operational and behavioral effectiveness;
  • work units to access speakers or facilitators for leadership, management and liability reduction related topics or processes.

Funding Detail

The program is funded through Dedicated Credit revenue generated by fees for services provided.

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Dedicated Credits Revenue $263,400 $143,300 $165,400 $175,700 $400,000
Beginning Nonlapsing $250,600 $243,900 $198,000 $202,200 $0
Closing Nonlapsing ($243,900) ($198,000) ($202,200) ($233,800) $0
Total
$270,100
$189,200
$161,200
$144,100
$400,000
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
In-state Travel $300 $10,000 $300 $0 $5,000
Out-of-state Travel $4,000 $3,800 $4,400 $300 $50,000
Current Expense $235,800 $145,400 $124,000 $113,800 $305,000
DP Current Expense $0 $0 $2,500 $0 $10,000
Other Charges/Pass Thru $30,000 $30,000 $30,000 $30,000 $30,000
Total
$270,100
$189,200
$161,200
$144,100
$400,000
Subcommittee Table of Contents

Program: Information Technology

Function

Information Technology provides the automated systems that comprise the enterprise Human Resource Management Information system. This system provides support to all agencies relative to employee recruitment, employment, pay, and all other employee related functions.

Statewide systems supported by DHRM include:

  • HRE (Human Resource Enterprise)
  • TRM (Training Records Management)
  • Employee Gateway
  • HR Data Warehouse
  • UJM (Utah Job Match)
  • UJM Job & Position Analysis
  • Lifestyle Benefits
  • UMD (Utah Master Directory)
  • HREventure Events Management System
  • Teacher Salary Supplement Program Website
  • Utah Performance Management
  • Employee Resource Information Center (ERIC)

The Information Technology program provides the technology support for the department. It provides support for internal DHRM needs as well as other state agencies in processing HR business. This includes processing from recruitment through termination.

The program provides direct access to human resource information to employees. It also provides information to the public and employees through the Web.

Funding Detail

In FY 2007 all five FTE in this program transferred to the new Department of Technology Services; which bills for the services previously performed by this division to DHRM as current expenses.

Sources of Finance
(click linked fund name for more info)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
General Fund $1,173,900 $1,177,000 $1,097,000 $1,004,000 $1,144,300
General Fund, One-time $12,000 $0 $0 $0 $0
Beginning Nonlapsing $262,200 $262,200 $262,200 $306,100 $0
Closing Nonlapsing ($262,200) ($262,200) ($306,100) ($314,100) $0
Lapsing Balance ($33,300) ($92,800) $0 $0 $0
Total
$1,152,600
$1,084,200
$1,053,100
$996,000
$1,144,300
Categories of Expenditure
(mouse-over category name for definition)
2009
Actual
2010
Actual
2011
Actual
2012
Actual
2013
Approp
Out-of-state Travel $6,100 $0 $0 $0 $0
Current Expense $1,500 $300 $0 $500 $0
DP Current Expense $1,145,000 $1,083,900 $1,053,100 $995,500 $1,144,300
Total
$1,152,600
$1,084,200
$1,053,100
$996,000
$1,144,300
Subcommittee Table of Contents
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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.