Agency: Heritage and Arts Line Item: Administration Function The Administration Program provides Department divisions with professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, communication and digitization functions.
Intent Language Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $537,800 of any remaining amount of the $3,016,000 ongoing General Fund provided by Item 3, Chapter 1 Laws of Utah 2011, for the Department of Community and Culture - Administration line item not lapse at the close of Fiscal Year 2012. These funds will be used for Digitization projects and maintenance. Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $116,900 of any remaining amount of the $3,016,000 ongoing General Fund provided by Item 3, Chapter 1 Laws of Utah 2011, for the Department of Community and Culture - Administration line item not lapse at the close of Fiscal Year 2012. These funds will be used for application development rate payments to DTS. Under Section 63J-1-603 of the Utah Code, the Legislature intends that any remaining amount of the $250,000 ongoing General Fund appropriation provided by Item 55, Chapter 379 the Laws of Utah 2011, for the Department of Community and Culture - Housing and Community Development (Ethnic Affairs Commission) line item not lapse at the close of Fiscal Year 2012. Performance Heritage and Arts Administration uses the following performance measures: site records digitized, digitization per unit cost, and volunteer hours provided through national service contracts.    Funding Detail Operational funding for the Administration Program is appropriated from the General Fund and dedicated credits from fee revenue. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $4,510,500 | $4,238,600 | $3,895,200 | $3,265,300 | $2,960,600 | | General Fund, One-time | $1,065,300 | ($219,400) | $0 | $0 | $158,500 | | Federal Funds | $2,508,000 | $1,840,700 | $3,566,900 | $3,716,200 | $3,391,300 | | American Recovery and Reinvestment Act | $0 | $589,900 | $0 | $0 | $0 | | Dedicated Credits Revenue | $105,400 | $81,700 | $76,800 | $37,400 | $347,500 | | Beginning Nonlapsing | $1,761,000 | $2,048,800 | $760,200 | $608,700 | $0 | | Closing Nonlapsing | ($2,048,800) | ($760,200) | ($608,700) | ($877,200) | $0 | | Lapsing Balance | ($105,600) | ($2,100) | ($116,300) | ($54,400) | $0 | | Total | $7,795,800 | $7,818,000 | $7,574,100 | $6,696,000 | $6,857,900 |
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| | | | | | Programs:
(click linked program name to drill-down) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Executive Director's Office | $746,800 | $639,600 | $591,600 | $636,300 | $519,800 | | Information Technology | $1,024,000 | $2,599,800 | $883,900 | $916,500 | $1,059,100 | | Administrative Services | $2,455,900 | $1,194,500 | $1,646,500 | $1,072,600 | $1,229,300 | | Multicultural Commission | $784,500 | $721,300 | $720,700 | $169,200 | $284,100 | | Commission on Volunteers | $2,784,600 | $2,662,800 | $3,731,400 | $3,901,400 | $3,765,600 | | Total | $7,795,800 | $7,818,000 | $7,574,100 | $6,696,000 | $6,857,900 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Personnel Services | $1,815,200 | $1,841,600 | $1,621,400 | $1,199,700 | $1,516,700 | | In-state Travel | $12,800 | $8,000 | $4,200 | $6,300 | $28,200 | | Out-of-state Travel | $18,300 | $20,600 | $22,200 | $15,300 | $30,300 | | Current Expense | $1,847,900 | $2,117,100 | $1,356,700 | $1,164,600 | $957,300 | | DP Current Expense | $1,862,400 | $1,680,100 | $1,308,500 | $995,800 | $1,141,700 | | DP Capital Outlay | $0 | $0 | $80,600 | $58,500 | $10,000 | | Other Charges/Pass Thru | $2,239,200 | $2,150,600 | $3,180,500 | $3,255,800 | $3,173,700 | | Total | $7,795,800 | $7,818,000 | $7,574,100 | $6,696,000 | $6,857,900 |
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| | | | | | | Other Indicators | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Budgeted FTE | 24.0 | 25.8 | 24.7 | 15.0 | 16.0 | | Actual FTE | 13.7 | 21.3 | 24.7 | 13.7 | 0.0 | | Vehicles | 4 | 4 | 4 | 0 | 4 |
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Subcommittee Table of ContentsProgram: Executive Director's Office Function The Executive Director and staff lead and coordinate the Department's work with the Governor and other state agencies. The Executive Section coordinates the efforts of the various divisions of the Department in communicating established goals. The Internal Auditor, who works directly for the Executive Director, is also part of this section. The Internal Auditor ensures effectiveness of controls and reliability of data. The Auditor also evaluates department adherence to plans, policies, procedures and laws, and coordinates with outside auditors conducting audits of divisions. Responsibility for the Administration division is divided between the Executive Director and the Deputy Director. They are responsible for governance, policy, communications, operations, strategic planning, enterprise project oversight, digitization and administration. Funding Detail A five year history of program funding is presented in the following table. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $745,400 | $685,400 | $689,200 | $680,600 | $519,800 | | General Fund, One-time | $0 | ($3,700) | $0 | $0 | $0 | | Beginning Nonlapsing | $17,700 | $0 | $40,000 | $97,400 | $0 | | Closing Nonlapsing | $0 | ($40,000) | ($97,400) | ($141,700) | $0 | | Lapsing Balance | ($16,300) | ($2,100) | ($40,200) | $0 | $0 | | Total | $746,800 | $639,600 | $591,600 | $636,300 | $519,800 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Personnel Services | $532,700 | $472,300 | $261,600 | $428,400 | $557,700 | | In-state Travel | $2,200 | $2,100 | $600 | $200 | $1,800 | | Out-of-state Travel | $0 | $0 | $400 | $0 | $400 | | Current Expense | $210,000 | $164,100 | $327,900 | $202,800 | ($41,200) | | DP Current Expense | $1,900 | $1,100 | $1,100 | $0 | $1,100 | | DP Capital Outlay | $0 | $0 | $0 | $4,900 | $0 | | Total | $746,800 | $639,600 | $591,600 | $636,300 | $519,800 |
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| | | | | | | Other Indicators | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Budgeted FTE | 7.0 | 6.3 | 6.0 | 5.0 | 6.0 | | Actual FTE | 7.1 | 6.5 | 6.0 | 4.6 | 0.0 |
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Subcommittee Table of ContentsProgram: Information Technology Function The Information Technology section is responsible for information technology systems and programs within the Department. The section is divided into two functions, operations and e--solutions. Resources provided to the Department include: network services; application and web development, design and delivery; internet and web services; and customer desktop support. Responsibilities include: maintenance and support of all computer room backend services, LAN and WAN connectivity; web services and delivery; database support and maintenance; application development; and support and email services. During the 2007 General Session funding was provided to begin a department-wide digitization effort in FY 2008. The Department has developed a multi-year plan to digitize a prioritized list of collections, documents, grant management databases and enterprise-level data optimization to make resources available to the public in a more efficient and accessible manner. Funding Detail Funding for Information Technology is appropriated from the General Fund. Funds are used to support DTS staff and data processing costs. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $1,441,400 | $1,253,600 | $1,023,100 | $1,016,600 | $961,600 | | General Fund, One-time | $1,031,200 | ($142,100) | $0 | $0 | $0 | | Dedicated Credits Revenue | $0 | $0 | $0 | $5,900 | $97,500 | | Beginning Nonlapsing | $100,200 | $1,548,800 | $60,500 | $199,700 | $0 | | Closing Nonlapsing | ($1,548,800) | ($60,500) | ($199,700) | ($262,800) | $0 | | Lapsing Balance | $0 | $0 | $0 | ($42,900) | $0 | | Total | $1,024,000 | $2,599,800 | $883,900 | $916,500 | $1,059,100 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Current Expense | $3,800 | $1,140,400 | $88,800 | $61,200 | $88,800 | | DP Current Expense | $1,020,200 | $1,459,400 | $789,200 | $845,600 | $960,300 | | DP Capital Outlay | $0 | $0 | $5,900 | $9,700 | $10,000 | | Total | $1,024,000 | $2,599,800 | $883,900 | $916,500 | $1,059,100 |
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Subcommittee Table of ContentsProgram: Administrative Services Function Administrative Services coordinates and facilitates the business functions of the Department. The Administrative team provides the Department's public relations, budgeting, accounting, and planning services. The Chief Financial Officer is responsible for all budgeting and accounting for the Department. The DHA Public Information Officer provides the public relations function for the Department by working closely with the Governor's Office and division directors to ensure the Department maximizes media opportunities. Funding Detail A five year history of Administrative Service funding is presented in the following table. Funding is used mainly for staff costs and current expense. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $1,402,100 | $1,386,700 | $1,303,700 | $1,164,400 | $1,070,800 | | General Fund, One-time | $0 | ($37,800) | $0 | $0 | $158,500 | | Beginning Nonlapsing | $1,643,100 | $500,000 | $654,400 | $311,600 | $0 | | Closing Nonlapsing | ($500,000) | ($654,400) | ($311,600) | ($391,900) | $0 | | Lapsing Balance | ($89,300) | $0 | $0 | ($11,500) | $0 | | Total | $2,455,900 | $1,194,500 | $1,646,500 | $1,072,600 | $1,229,300 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Personnel Services | $236,300 | $324,700 | $337,000 | $303,000 | $347,600 | | In-state Travel | $400 | $0 | $300 | $0 | $0 | | Out-of-state Travel | $0 | $1,300 | $600 | $0 | $0 | | Current Expense | $1,382,700 | $655,800 | $725,000 | $590,700 | $709,800 | | DP Current Expense | $836,500 | $210,200 | $508,900 | $135,000 | $171,900 | | DP Capital Outlay | $0 | $0 | $74,700 | $43,900 | $0 | | Other Charges/Pass Thru | $0 | $2,500 | $0 | $0 | $0 | | Total | $2,455,900 | $1,194,500 | $1,646,500 | $1,072,600 | $1,229,300 |
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| | | | | | | Other Indicators | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Budgeted FTE | 2.0 | 4.5 | 3.3 | 4.0 | 3.0 | | Actual FTE | 2.2 | 3.2 | 3.3 | 3.1 | 0.0 | | Vehicles | 4 | 4 | 4 | 0 | 4 |
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Subcommittee Table of ContentsProgram: Multicultural Commission Function Utah Multicultural Affairs and the Utah Multicultural Commission were established by executive order of the Governor in 2012, superseding the Executive Orders 2005/0019, 2005/0020 and any other Executive Order directly referencing the State Office of Ethnic Affairs and/or State Ethnic Advisory Councils. The office has been realigned into a Multicultural Affairs Office with two FTE's. The 2012 Executive Order mandates the following: - partner with State agencies to assure equity and access to culturally competent programs and services; to discuss policies, practices and procedures; and to make recommendations to ensure proper delivery of State services and resources to the ethnic community;
- partner with State agencies to ensure proper outreach and response to the ethnic community about State government's programs and resources;
- develop a strategic plan to identify needs, goals, and deliverables that will directly impact the most significant needs of the ethnic community; and
- report to the Governor's Office as needed about State government's responsiveness to the ethnic community of Utah and other issues impacting these constituents.
The Multicultural Commission consists of members appointed by the Governor. Members represent State agencies and leadership within the ethnic community. The Lieutenant Governor serves as chair of the Commission. Funding Detail Funding for the Multicultural Affairs is appropriated from the General Fund and dedicated credit revenues. Dedicated credit revenues for this program are generated by outside contributions. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $758,800 | $758,900 | $725,500 | $250,000 | $254,100 | | General Fund, One-time | $25,000 | ($34,700) | $0 | $0 | $0 | | Dedicated Credits Revenue | $700 | $2,400 | $66,000 | $0 | $30,000 | | Beginning Nonlapsing | $0 | $0 | $5,300 | $0 | $0 | | Closing Nonlapsing | $0 | ($5,300) | $0 | ($80,800) | $0 | | Lapsing Balance | $0 | $0 | ($76,100) | $0 | $0 | | Total | $784,500 | $721,300 | $720,700 | $169,200 | $284,100 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Personnel Services | $704,600 | $676,300 | $659,700 | $150,000 | $199,100 | | In-state Travel | $800 | $1,300 | $500 | $0 | $2,600 | | Out-of-state Travel | $1,700 | $300 | $400 | $0 | $1,300 | | Current Expense | $71,400 | $40,100 | $49,000 | $8,000 | $80,400 | | DP Current Expense | $1,900 | $600 | $600 | $6,200 | $700 | | Other Charges/Pass Thru | $4,100 | $2,700 | $10,500 | $5,000 | $0 | | Total | $784,500 | $721,300 | $720,700 | $169,200 | $284,100 |
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| | | | | | | Other Indicators | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Budgeted FTE | 10.0 | 10.0 | 10.0 | 2.0 | 2.0 | | Actual FTE | 0.0 | 6.9 | 10.0 | 2.0 | 0.0 |
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Subcommittee Table of ContentsProgram: Commission on Volunteers Function The Utah Commission on Volunteers mission is to mobilize people and resources to deliver creative solutions to community problems. The Commission does this through: (1) promoting service and volunteerism across the state, (2) connecting people with opportunities to serve, (3) building the infrastructure and capacity of community organizations for effective local service, and (4) participating in strategic initiatives that mobilize volunteers to meet local needs. Statutory Authority Statutory authority for the Utah Commission on Volunteers is provided in UCA 9-1-803. The Commission is charged with finding innovative and creative ways to increase volunteerism in the state. Funding Detail Funding for the Commission on Volunteers is mainly federal funds with a small portion attributable to the General Fund and dedicated credits revenue for the required federal match. Dedicated credits from this program come from outside contracts and donations. Sources of Finance
(click linked fund name for more info) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp | | General Fund | $162,800 | $154,000 | $153,700 | $153,700 | $154,300 | | General Fund, One-time | $9,100 | ($1,100) | $0 | $0 | $0 | | Federal Funds | $2,508,000 | $1,840,700 | $3,566,900 | $3,716,200 | $3,391,300 | | American Recovery and Reinvestment Act | $0 | $589,900 | $0 | $0 | $0 | | Dedicated Credits Revenue | $104,700 | $79,300 | $10,800 | $31,500 | $220,000 | | Total | $2,784,600 | $2,662,800 | $3,731,400 | $3,901,400 | $3,765,600 |
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| | | | | | Categories of Expenditure
(mouse-over category name for definition) | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Personnel Services | $341,600 | $368,300 | $363,100 | $318,300 | $412,300 | | In-state Travel | $9,400 | $4,600 | $2,800 | $6,100 | $23,800 | | Out-of-state Travel | $16,600 | $19,000 | $20,800 | $15,300 | $28,600 | | Current Expense | $180,000 | $116,700 | $166,000 | $301,900 | $119,500 | | DP Current Expense | $1,900 | $8,800 | $8,700 | $9,000 | $7,700 | | Other Charges/Pass Thru | $2,235,100 | $2,145,400 | $3,170,000 | $3,250,800 | $3,173,700 | | Total | $2,784,600 | $2,662,800 | $3,731,400 | $3,901,400 | $3,765,600 |
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| | | | | | | Other Indicators | 2009
Actual | 2010
Actual | 2011
Actual | 2012
Actual | 2013
Approp |
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| Budgeted FTE | 5.0 | 5.0 | 5.4 | 4.0 | 5.0 | | Actual FTE | 4.4 | 4.7 | 5.4 | 4.0 | 0.0 |
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Subcommittee Table of Contents |