COBI 2013 - ISF - Technology Services

Compendium of Budget Information for the 2013 General Session

Infrastructure & General Government
Appropriations Subcommittee

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Agency: ISF - Technology Services

Function

The Department of Technology Services (DTS) acts as Utah's central service provider for information technology (IT) related activities. While the Legislature appropriates a part of the DTS budget, the other part is financed by billing customer agencies. This chapter addresses that latter portion of DTS, the Internal Service Fund (ISF) portion.

Internal Service Funds employ business practices to provide a service or product for other state and governmental agencies. They take advantage of economies of scale, avoid duplication of efforts, and provide an accounting mechanism to adequately identify costs of certain governmental services.

Statutory Authority

The following statutes govern the Department of Technology Services Internal Service Fund:

UCA 63F-1-103 creates the Department of Technology Services and gives DTS authority to operate as an internal service fund
UCA 63F-1-301 creates an Information Technology Rate Committee that reviews and approves all rates before they are charged by DTS. The rate committee forwards such rates to the Legislature for final authorization
UCA 63J-1-410, the "Budgetary Procedures Act," defines internal service funds and sets guidelines for their operations

In order to control the size, mission, and fees charged to state agencies, the Legislature imposed statutory controls ( UCA 63J-1-410 ) that require ISFs to respond to the legislative budget process. No ISF can bill another agency for its services unless the Legislature has: approved the ISF's FTE, capital acquisitions, rates, fees, and other charges; published the annual rates and fees in an appropriations act; and appropriated the ISF's estimated annual revenue.

To eliminate negative working capital, an ISF may borrow from the General Fund as long as the debt is repaid over the useful life of the asset, and the deficit working capital is not greater than ninety percent of the value of the ISF's fixed assets.

Funding Detail

For more detail about a particular source of finance or organizational unit, click a linked entry in the left column of the table(s) below.

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Table 4: Business-like Activities

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Dedicated Credits - Intragvt Rev	$144,372,600	$131,933,400	$133,389,100	$108,070,700	$120,730,400
Sale of Fixed Assets	$14,500	$0	$0	($3,000)	$0
Total	$144,387,100	$131,933,400	$133,389,100	$108,067,700	$120,730,400

Line Items (click linked line item name to drill-down)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
ISF - DTS Operations	$144,387,100	$131,933,400	$133,389,100	$108,067,700	$120,730,400
Total	$144,387,100	$131,933,400	$133,389,100	$108,067,700	$120,730,400

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$80,734,900	$75,715,800	$74,790,700	$73,406,300	$74,797,200
In-state Travel	$76,800	$129,200	$73,900	$85,100	$74,600
Out-of-state Travel	$100,300	$0	$68,000	$24,900	$116,800
Current Expense	$17,931,000	$20,745,500	$17,799,800	$18,766,300	$23,487,000
DP Current Expense	$34,668,100	$26,748,200	$26,025,500	$11,274,200	$15,413,400
DP Capital Outlay	$2,611,700	$0	$6,645,300	$0	$0
Capital Outlay	$734,900	$0	$12,300	$0	$0
Other Charges/Pass Thru	$772,100	$722,500	$754,100	$671,800	$671,500
Depreciation	$4,523,300	$5,427,700	$5,941,000	$6,439,800	$6,491,400
Total	$142,153,100	$129,488,900	$132,110,600	$110,668,400	$121,051,900

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	933.0	903.0	847.0	847.0	847.0
Actual FTE	787.0	720.5	708.1	718.0	0.0
Authorized Capital Outlay	$5,566,500	$7,198,600	$6,073,900	$6,453,800	$9,415,000
Retained Earnings	$5,024,800	$7,891,100	$9,169,700	$6,569,000	$6,995,100
Vehicles	33	34	34	34	34

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.