COBI 2014 - Executive Director

Compendium of Budget Information for the 2014 General Session

Infrastructure and General Government
Appropriations Subcommittee

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Agency: Administrative Services

Line Item: Executive Director

Function

The Executive Director's Office (EDO) provides financial management, strategic planning, organizational development, internal auditing, and public relations for the Department of Administrative Services. While the client base for most state agencies is taxpayers, the primary customers for the Department of Administrative Services are other state agencies. The director helps coordinate inter-agency cooperation on issues such as fleet consolidation, archival procedures, and purchasing guidelines.

Statutory Authority

The following sections of the Utah Administrative Services Code (UCA 63A) govern operation of the Executive Director's Office:

UCA 63A-1-105 requires the governor to appoint the executive director with the consent of the Senate
UCA 63A-1-105.5 gives the executive director rulemaking authority
UCA 63A-1-106 allows the executive director to accept federal funds and bind the state to the terms of federal assistance
UCA 63A-1-107 requires the executive director to provide administrative support to the State Building Board and State Building Ownership Authority
UCA 63A-1-111 requires each division within the department to formulate an annual service plan describing services offered, methods of service delivery, standards of performance, and performance measures
UCA 63A-1-114 creates a rate committee for the department's internal service funds and requires the executive director or a designee to be a member
UCA 63A-9-301 requires the executive director or a designee to sit on the Motor Vehicle Review Committee

Intent Language

Under Section 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Executive Director in Item 13 of Chapter 12 Laws of Utah 2012 not lapse at the close of Fiscal Year 2013. The use of any nonlapsing funds is limited to the following: customer service and Department optimization projects, shared services, IT security auditing and prevention, internal auditing, website maintenance, and marketing - $95,000; Child Welfare Parental Defense expenses - $60,000.

Performance

The primary responsibility of the Executive Director's Office is administrative oversight. Administrative overhead should be as low as possible so more dollars can be allocated to service-providing programs. The charts below show expenditures in the EDO divided by department costs. Note that the Governor's Office of Management and Budget is currently revamping the performance measures for Administrative Services.

Funding Detail

For more detail about a particular source of finance or organizational unit, click a linked entry in the left column of the table(s) below.

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Dedicated Credits Revenue
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$712,200	$715,300	$671,200	$702,000	$806,900	$0	$806,900	$387,600	$1,194,500
$50,300	$0	$0	$0	$0	$1,000	$1,000	$1,000	$2,000
$800	$0	$0	$0	$0	$0	$0	$20,000	$20,000
$67,000	$67,000	$105,000	$97,100	$27,100	$83,500	$110,600	($35,600)	$75,000
($67,000)	($105,000)	($97,100)	($110,600)	$0	($75,000)	($75,000)	$10,000	($65,000)
$0	$0	($18,500)	$0	$0	$0	$0	$0	$0
$763,300	$677,300	$660,600	$688,500	$834,000	$9,500	$843,500	$383,000	$1,226,500

Programs: (click linked program name to drill-down)
Executive Director
Parental Defense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$703,800	$607,000	$593,700	$624,400	$748,600	($13,800)	$734,800	$386,300	$1,121,100
$59,500	$70,300	$66,900	$64,100	$85,400	$23,300	$108,700	($3,300)	$105,400
$763,300	$677,300	$660,600	$688,500	$834,000	$9,500	$843,500	$383,000	$1,226,500

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$533,400	$518,600	$463,100	$463,100	$524,200	$18,200	$542,400	$145,500	$687,900
$0	$0	($11,000)	$300	$2,000	($100)	$1,900	$500	$2,400
$2,100	$4,900	$2,300	$1,600	$9,100	($7,300)	$1,800	($800)	$1,000
$176,000	$133,000	$177,100	$180,300	$198,400	($1,000)	$197,400	$87,900	$285,300
$51,800	$20,800	$29,100	$43,200	$100,300	($300)	$100,000	$149,900	$249,900
$763,300	$677,300	$660,600	$688,500	$834,000	$9,500	$843,500	$383,000	$1,226,500

Other Indicators
Budgeted FTE
Actual FTE

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
5.3	4.0	5.3	3.0	5.0	1.0	6.0	0.0	6.0
4.6	4.5	4.0	4.7	0.0	0.0	0.0	0.0	0.0

Subcommittee Table of Contents

Program: Executive Director

Function

This program covers all aspects of the Executive Director's Office including department oversight, management and implementation of statutory responsibilities.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Beginning Nonlapsing
Closing Nonlapsing
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$626,800	$629,900	$585,800	$616,600	$721,500	$0	$721,500	$387,600	$1,109,100
$77,000	$15,100	$0	$0	$0	$1,000	$1,000	$1,000	$2,000
$40,000	$40,000	$78,000	$70,100	$27,100	$35,200	$62,300	($12,300)	$50,000
($40,000)	($78,000)	($70,100)	($62,300)	$0	($50,000)	($50,000)	$10,000	($40,000)
$703,800	$607,000	$593,700	$624,400	$748,600	($13,800)	$734,800	$386,300	$1,121,100

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$533,400	$518,600	$463,100	$463,100	$524,200	$18,200	$542,400	$145,500	$687,900
$0	$0	$0	$300	$0	$400	$400	$0	$400
$2,100	$4,900	$2,300	$1,600	$9,100	($7,300)	$1,800	($800)	$1,000
$116,500	$62,700	$99,200	$116,200	$115,000	($24,800)	$90,200	$91,700	$181,900
$51,800	$20,800	$29,100	$43,200	$100,300	($300)	$100,000	$149,900	$249,900
$703,800	$607,000	$593,700	$624,400	$748,600	($13,800)	$734,800	$386,300	$1,121,100

Other Indicators
Budgeted FTE
Actual FTE

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
5.3	4.0	5.3	3.0	5.0	1.0	6.0	0.0	6.0
4.6	4.5	4.0	4.7	0.0	0.0	0.0	0.0	0.0

Subcommittee Table of Contents

Program: Parental Defense

Function

House Bill 268 (2004 General Session) created the Office of Child Welfare Parental Defense and transferred ongoing funds from the Department of Human Services to the Child Welfare Parental Defense Fund.

The Office of Child Welfare Parental Defense was created to strengthen the role of the parents' attorney in juvenile court, to assist with family reunification, and to ensure parents are adequately represented in child custody hearings. The office contracts with licensed attorneys to represent indigent parents and provides training and assistance for parental defense lawyers.

Statutory Authority

The following statutes govern operation of the office:

UCA 63A-11-103 creates the Office of Child Welfare Parental Defense within the Department of Administrative Services.

UCA 63A-11-104 requires the Department of Administrative Services to administer the program or contract with an outside administrator or attorney.

UCA 63A-11-105 gives the office the following duties:

Provide assistance and advice to parental defense attorneys
Develop and provide education and training programs to parental defense attorneys
Provide information and advice to help parental defense attorneys meet their professional, contractual, and ethical duties

UCA 63A-11-106 requires the director to report by October 1st each year to the governor and Child Welfare Legislative Oversight Panel regarding the preceding fiscal year of operations and submit a budget for the upcoming fiscal year.

UCA 63A-11-201 allows the office to contract with a qualified attorney to defend an indigent parent. Payment shall come from the Child Welfare Parental Defense Fund.

UCA 63A-11-202 outlines the duties of a contracted parental defense attorney.

UCA 63A-11-203 creates the nonlapsing Child Welfare Parental Defense Fund.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Dedicated Credits Revenue
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$85,400	$85,400	$85,400	$85,400	$85,400	$0	$85,400	$0	$85,400
($26,700)	($15,100)	$0	$0	$0	$0	$0	$0	$0
$800	$0	$0	$0	$0	$0	$0	$20,000	$20,000
$27,000	$27,000	$27,000	$27,000	$0	$48,300	$48,300	($23,300)	$25,000
($27,000)	($27,000)	($27,000)	($48,300)	$0	($25,000)	($25,000)	$0	($25,000)
$0	$0	($18,500)	$0	$0	$0	$0	$0	$0
$59,500	$70,300	$66,900	$64,100	$85,400	$23,300	$108,700	($3,300)	$105,400

Categories of Expenditure (mouse-over category name for definition)
In-state Travel
Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$0	($11,000)	$0	$2,000	($500)	$1,500	$500	$2,000
$59,500	$70,300	$77,900	$64,100	$83,400	$23,800	$107,200	($3,800)	$103,400
$59,500	$70,300	$66,900	$64,100	$85,400	$23,300	$108,700	($3,300)	$105,400

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.