COBI 2014 - ISF

Compendium of Budget Information for the 2014 General Session

Infrastructure and General Government
Appropriations Subcommittee

(PDF)

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Agency: ISF - Administrative Services

Line Item: ISF - Finance

Function

The Division of Finance Internal Service Fund has two programs. They are the Purchasing Card (P-Card) program and the Consolidated Budget and Accounting (CBA) program.

Related Links

Glossary of Terms

Funding Detail

For more detail about a particular source of finance or organizational unit, click a linked entry in the left column of the table(s) below.

Sources of Finance (click linked fund name for more info)
Dedicated Credits - Intragvt Rev
Transfers
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$256,500	$321,100	$1,624,500	$1,801,200	$2,600	$1,803,800	$57,100	$1,860,900
$0	$96,400	$0	$0	$0	$0	$0	$0	$0
$0	$352,900	$321,100	$1,624,500	$1,801,200	$2,600	$1,803,800	$57,100	$1,860,900

Programs: (click linked program name to drill-down)
ISF - Purchasing Card
ISF - Consolidated Budget and Accounting
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$352,900	$321,100	$195,000	$320,000	($65,800)	$254,200	$91,000	$345,200
$0	$0	$0	$1,429,500	$1,481,200	$68,400	$1,549,600	($33,900)	$1,515,700
$0	$352,900	$321,100	$1,624,500	$1,801,200	$2,600	$1,803,800	$57,100	$1,860,900

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Current Expense
DP Current Expense
Other Charges/Pass Thru
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$69,800	$75,900	$1,402,400	$1,435,900	$103,600	$1,539,500	$5,600	$1,545,100
$0	$100	$0	$0	$0	$0	$0	$0	$0
$0	$103,000	$109,400	$114,600	$107,300	$6,700	$114,000	$0	$114,000
$0	$100	$1,400	$30,900	$42,400	($7,900)	$34,500	($2,000)	$32,500
$0	$0	$221,100	$83,700	$235,200	($208,000)	$27,200	$90,800	$118,000
$0	$173,000	$407,800	$1,631,600	$1,820,800	($105,600)	$1,715,200	$94,400	$1,809,600

Other Indicators
Budgeted FTE
Actual FTE
Retained Earnings

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	1.0	2.0	20.0	20.0	0.0	20.0	0.0	20.0
0.0	1.0	1.0	18.3	0.0	0.0	0.0	0.0	0.0
$0	$179,900	$93,319	$86,300	$59,600	$115,300	$174,900	$51,300	$226,200

Subcommittee Table of Contents

Program: ISF - Purchasing Card

Function

The Legislature approved the transfer of the P-Card program from the Division of Purchasing and General Services Internal Service Fund to a new Internal Service Fund administered by the Division of Finance beginning FY 2011.

The Purchasing Card or P-Card is a Visa card that is designed to supplement or eliminate a variety of processes including petty cash, local check writing, low-value authorizations and small dollar purchase orders. It provides a more efficient, cost effective method of purchasing and payment for small dollar transactions.

The P-Card can be used for in-store purchases as well as mail, e-mail, telephone and fax orders. Each card carries pre-established transaction and monthly credit limits. Agencies may further limit transaction amounts and the number of daily transactions.

Statutory Authority

UCA 63A-3-103(1)(e) allows the Division of Finance to operate an internal service fund. The Division must submit an annual rate and fee schedule to the Rate Committee.

Performance

Since use of the P-Card has established itself as the most efficient way to make small purchases, the volume of P-Card purchasing is an indicator of statewide efficiency in making small transactions. Note that the Governor's Office of Management and Budget is currently revamping the performance measures for Administrative Services.

Funding Detail

Sources of Finance (click linked fund name for more info)
Dedicated Credits - Intragvt Rev
Transfers
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$256,500	$321,100	$195,000	$320,000	($65,800)	$254,200	$91,000	$345,200
$0	$96,400	$0	$0	$0	$0	$0	$0	$0
$0	$352,900	$321,100	$195,000	$320,000	($65,800)	$254,200	$91,000	$345,200

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Current Expense
DP Current Expense
Other Charges/Pass Thru
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$69,800	$75,900	$70,300	$69,900	$73,800	$143,700	$200	$143,900
$0	$100	$0	$0	$0	$0	$0	$0	$0
$0	$103,000	$109,400	$81,900	$83,000	($1,100)	$81,900	$0	$81,900
$0	$100	$1,400	$1,400	$1,500	($100)	$1,400	$0	$1,400
$0	$0	$221,100	$83,700	$185,200	($158,000)	$27,200	$90,800	$118,000
$0	$173,000	$407,800	$237,300	$339,600	($85,400)	$254,200	$91,000	$345,200

Other Indicators
Budgeted FTE
Actual FTE
Retained Earnings

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	1.0	2.0	2.0	2.0	0.0	2.0	0.0	2.0
0.0	1.0	1.0	1.0	0.0	0.0	0.0	0.0	0.0
$0	$179,900	$93,319	$51,000	$59,600	($8,600)	$51,000	$0	$51,000

Subcommittee Table of Contents

Program: ISF - Consolidated Budget and Accounting

Function

The Consolidated Budget and Accounting (CBA) is a shared services program organized as a centralized unit to perform the budget and accounting functions for the entire Department of Administrative Services.

Since its inception in May 2011 as part of the Governor's Optimization Commission, CBA has absorbed additional workload from the various Administrative Services Divisions. This has allowed the other divisions to focus on their respective core responsibilities and operations. The goal of CBA is to offer accounting as a service to other agencies in the future.

Funding Detail

Sources of Finance (click linked fund name for more info)
Dedicated Credits - Intragvt Rev
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$0	$0	$1,429,500	$1,481,200	$68,400	$1,549,600	($33,900)	$1,515,700
$0	$0	$0	$1,429,500	$1,481,200	$68,400	$1,549,600	($33,900)	$1,515,700

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
Current Expense
DP Current Expense
Other Charges/Pass Thru
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$0	$0	$1,332,100	$1,366,000	$29,800	$1,395,800	$5,400	$1,401,200
$0	$0	$0	$32,700	$24,300	$7,800	$32,100	$0	$32,100
$0	$0	$0	$29,500	$40,900	($7,800)	$33,100	($2,000)	$31,100
$0	$0	$0	$0	$50,000	($50,000)	$0	$0	$0
$0	$0	$0	$1,394,300	$1,481,200	($20,200)	$1,461,000	$3,400	$1,464,400

Other Indicators
Budgeted FTE
Actual FTE
Retained Earnings

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	0.0	0.0	18.0	18.0	0.0	18.0	0.0	18.0
0.0	0.0	0.0	17.3	0.0	0.0	0.0	0.0	0.0
$0	$0	$0	$35,300	$0	$123,900	$123,900	$51,300	$175,200

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.