COBI 2014 - Equipment Management

Compendium of Budget Information for the 2014 General Session

Infrastructure and General Government
Appropriations Subcommittee

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Agency: Transportation

Line Item: Equipment Management

Function

The Equipment Management program of the Department of Transportation is organized into two primary programs: Equipment Purchases and Statewide Repair Shops.

The Equipment Management Division is responsible for management, maintenance and repair of the department's 3,974 units of highway vehicles and equipment. The fleet's current replacement value is $137,000,000. They have 88 employees and expend over $20,000,000 to manage, operate, and maintain the fleet. They spent over $6,000,000 in FY12 to purchase replacement units and radios for the fleet.

Statutory Authority

The Equipment Management Division of the Utah Department of Transportation is governed by the Title 72-6 UCA.

Intent Language

Under terms of Section 63J-1-603-(3)(a) Utah Code Annotated the Legislature intends that appropriations provided for Equipment Management in item 6 of Chapter 12 Laws of Utah 2012 not lapse at the close of Fiscal Year 2013. The use of any non-lapsing funds limited to the following: Employee Training/Incentives $200,000.

Funding Detail

For more detail about a particular source of finance or organizational unit, click a linked entry in the left column of the table(s) below.

Sources of Finance (click linked fund name for more info)
Transportation Fund
Transportation Fund, One-time
Dedicated Credits Revenue
Transfers - Within Agency
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$52,900	$52,900	$52,900	$1,043,900	$1,043,900	$0	$1,043,900	($2,900)	$1,041,000
$0	$0	$0	$0	$790,000	$0	$790,000	($790,000)	$0
$26,483,200	$29,231,200	$30,037,100	$30,250,900	$26,879,400	$20,100	$26,899,500	$196,700	$27,096,200
$0	$0	$13,400	$0	$0	$0	$0	$0	$0
$200,000	$0	$0	$0	$0	$200,000	$200,000	($200,000)	$0
$0	$0	$0	($200,000)	$0	$0	$0	$0	$0
($148,100)	($1,500)	$0	($12,200)	$0	$0	$0	$0	$0
$26,588,000	$29,282,600	$30,103,400	$31,082,600	$28,713,300	$220,100	$28,933,400	($796,200)	$28,137,200

Programs: (click linked program name to drill-down)
Equipment Purchases
Shops
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$4,984,800	$5,248,500	$6,891,500	$6,218,200	$6,812,200	$200,000	$7,012,200	($1,007,300)	$6,004,900
$21,603,200	$24,034,100	$23,211,900	$24,864,400	$21,901,100	$20,100	$21,921,200	$211,100	$22,132,300
$26,588,000	$29,282,600	$30,103,400	$31,082,600	$28,713,300	$220,100	$28,933,400	($796,200)	$28,137,200

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Capital Outlay
Other Charges/Pass Thru
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$6,494,400	$6,497,600	$6,411,800	$6,271,300	$6,143,800	($171,600)	$5,972,200	$168,100	$6,140,300
$11,000	$10,400	$12,600	$6,300	$12,600	($6,300)	$6,300	$0	$6,300
$2,100	$3,300	$4,500	$100	$4,500	($4,400)	$100	$0	$100
$15,824,300	$18,647,800	$18,903,100	$19,721,500	$17,767,300	($1,230,000)	$16,537,300	$25,700	$16,563,000
$3,000	$6,800	$8,300	$2,700	$87,700	($85,000)	$2,700	$0	$2,700
$4,648,200	$4,739,400	$5,276,700	$5,620,700	$5,197,400	$1,217,400	$6,414,800	($990,000)	$5,424,800
($395,000)	($622,700)	($513,600)	($540,000)	($500,000)	$500,000	$0	$0	$0
$26,588,000	$29,282,600	$30,103,400	$31,082,600	$28,713,300	$220,100	$28,933,400	($796,200)	$28,137,200

Other Indicators
Budgeted FTE
Actual FTE
Vehicles

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
88.0	88.0	88.0	88.0	88.0	0.0	88.0	0.0	88.0
85.9	84.3	84.6	82.3	0.0	0.0	0.0	0.0	0.0
1,836	1,831	1,831	1,863	1,858	31	1,889	0	1,889

Subcommittee Table of Contents

Program: Equipment Purchases

Function

Equipment Management maintains a computerized system containing an accounting of expenditures on each individual vehicle and maintenance-type piece of equipment; requests and executes work programs for buying replacement vehicles and maintenance equipment; provides specialized training programs to improve the skills of equipment operators and mechanics; analyzes computer reports in an effort to discover ways of improving fleet operations, reducing maintenance and repair costs and increasing the usage of equipment.

Funding Detail

Sources of Finance (click linked fund name for more info)
Transportation Fund
Transportation Fund, One-time
Dedicated Credits Revenue
Transfers - Within Agency
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$0	$0	$0	$1,000,000	$1,000,000	$0	$1,000,000	($2,900)	$997,100
$0	$0	$0	$0	$790,000	$0	$790,000	($790,000)	$0
$4,972,200	$5,434,200	$5,315,400	$5,446,200	$5,022,200	$0	$5,022,200	($14,400)	$5,007,800
($39,300)	($184,200)	$1,576,100	($15,800)	$0	$0	$0	$0	$0
$200,000	$0	$0	$0	$0	$200,000	$200,000	($200,000)	$0
$0	$0	$0	($200,000)	$0	$0	$0	$0	$0
($148,100)	($1,500)	$0	($12,200)	$0	$0	$0	$0	$0
$4,984,800	$5,248,500	$6,891,500	$6,218,200	$6,812,200	$200,000	$7,012,200	($1,007,300)	$6,004,900

Categories of Expenditure (mouse-over category name for definition)
Current Expense
Capital Outlay
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$354,300	$509,100	$1,614,800	$597,500	$1,614,800	($1,017,400)	$597,400	($17,300)	$580,100
$4,630,500	$4,739,400	$5,276,700	$5,620,700	$5,197,400	$1,217,400	$6,414,800	($990,000)	$5,424,800
$4,984,800	$5,248,500	$6,891,500	$6,218,200	$6,812,200	$200,000	$7,012,200	($1,007,300)	$6,004,900

Subcommittee Table of Contents

Program: Shops

Function

The Central Repair Shops carry out a program of preventive maintenance and repair of all department-owned vehicles, trucks and maintenance equipment. All Regions have maintenance and repair crews located within the Region, roving mechanics are also strategically stationed in remote rural areas. The Region shops operate a fleet of 19 field service trucks allowing them to more efficiently make equipment repairs wherever the equipment is located.

Equipment Operations is also doing its part to preserve the environment. Examples of their efforts are improving waste oil recycling methods, increased use of recapped tires, hybrid vehicles, vehicle emission testing, cooperation with Division of Fuel Dispensing in the use of alternative fuels such as Clean Natural Gas (CNG). Equipment Operations is currently evaluating all classes of equipment in the fleet as to need, type of use and utilization. They are purchasing multi functional units and can perform a wide variety of tasks and reduce the number of units owned, also equipment renting and leasing when appropriate. The Department of Transportation is partnering with other state agencies and leasing them our equipment for increased utilization and better efficiency.

Funding Detail

Sources of Finance (click linked fund name for more info)
Transportation Fund
Dedicated Credits Revenue
Transfers - Within Agency
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$52,900	$52,900	$52,900	$43,900	$43,900	$0	$43,900	$0	$43,900
$21,511,000	$23,797,000	$24,721,700	$24,804,700	$21,857,200	$20,100	$21,877,300	$211,100	$22,088,400
$39,300	$184,200	($1,562,700)	$15,800	$0	$0	$0	$0	$0
$21,603,200	$24,034,100	$23,211,900	$24,864,400	$21,901,100	$20,100	$21,921,200	$211,100	$22,132,300

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Capital Outlay
Other Charges/Pass Thru
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$6,494,400	$6,497,600	$6,411,800	$6,271,300	$6,143,800	($171,600)	$5,972,200	$168,100	$6,140,300
$11,000	$10,400	$12,600	$6,300	$12,600	($6,300)	$6,300	$0	$6,300
$2,100	$3,300	$4,500	$100	$4,500	($4,400)	$100	$0	$100
$15,470,000	$18,138,700	$17,288,300	$19,124,000	$16,152,500	($212,600)	$15,939,900	$43,000	$15,982,900
$3,000	$6,800	$8,300	$2,700	$87,700	($85,000)	$2,700	$0	$2,700
$17,700	$0	$0	$0	$0	$0	$0	$0	$0
($395,000)	($622,700)	($513,600)	($540,000)	($500,000)	$500,000	$0	$0	$0
$21,603,200	$24,034,100	$23,211,900	$24,864,400	$21,901,100	$20,100	$21,921,200	$211,100	$22,132,300

Other Indicators
Budgeted FTE
Actual FTE
Vehicles

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
88.0	88.0	88.0	88.0	88.0	0.0	88.0	0.0	88.0
85.9	84.3	84.6	82.3	0.0	0.0	0.0	0.0	0.0
1,836	1,831	1,831	1,863	1,858	31	1,889	0	1,889

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.