COBI 2015 - Data Processing

Overview
Issues
Background
Financials

Sources Uses

FY 2016 Appropriation

Three automated systems process cases and maintain all official records for Appellate Courts, District Courts, and Juvenile Courts. The information systems contain over seven million records. In the District Court alone, there are over 1,200 internal users and approximately 640 external entities depend on electronic access to District Court records.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $6,835,200 from all sources for Data Processing. This is a 3.1 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $5,666,200 from the General/Education Funds, an increase of 2.5 percent from revised Fiscal Year 2015 estimates.

Statute

Authority comes from the following sections:

UCA 78A-2-110 authorizes the Judicial Council to maintain a computerized database containing information about all judicial boards.
UCA 78A-2-501 establishes the online court assistance program, and
UCA 78-2-408 authorizes funds to be collected for court reporting and the upgrade of technology.

Court information systems support an electronic data warehouse, courtroom audio, court video recording systems, Internet applications such as the Online Court Assistance Program for self-represented litigants, the Courts web page, records imaging, an interactive voice response system for self-service case status checks, and automated fine payment systems. Electronic filing is also now available.

Technology enables courts to efficiently and effectively accomplish their objectives. Several statutes and judicial rules have been enacted requiring "computerized databases" of information to be collected, organized and maintained. Newly developed data processing systems have allowed for statewide online transactions such as online payments, case filings and others.

Intent Language

HB0003: Item 20

Under Section 63J-1-603 of the Utah Code, the Legislature intends that the appropriations provided for in the Administration line item not lapse at the close of Fiscal Year 2015.

SB0002: Item 16

Under provisions of Section 67-8-2, Utah Code Annotated, salaries for District Court judges for the fiscal year beginning July 1, 2015 and ending June 30, 2016 shall be $150,000. Other judicial salaries shall be calculated in accordance with the formula set forth in Section 67-8-2 and rounded to the nearest $50.

SB0003: Item 55

Notwithstanding the judicial salary rate set in Senate Bill 2 Item 16, under provisions of Section 67-8-2, Utah Code Annotated, the new salary for District Court judges for the fiscal year beginning July 1, 2015 and ending June 30, 2016 shall be $152,850. Other judicial salaries shall be calculated in accordance with the formula set forth in Section 67-8-2 and rounded to the nearest $50.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	4,158,900	4,623,800	5,081,000	4,953,100	5,401,600	111,200	5,512,800	134,900	5,647,700
General Fund, One-time	4,000	0	0	8,100	16,300	(200)	16,100	2,400	18,500
Dedicated Credits Revenue	543,700	589,900	842,500	783,100	737,600	1,400	739,000	3,300	742,300
GFR - Online Court Assistance	201,000	251,000	230,100	230,100	230,100	0	230,100	0	230,100
Transfers	0	0	209,700	0	0	196,600	196,600	0	196,600
Transfers - Commission on Criminal and J	172,600	0	0	0	0	0	0	0	0
Transfers - Other Agencies	0	209,700	0	203,300	196,600	(196,600)	0	0	0
Beginning Nonlapsing	285,400	112,000	541,000	100,000	0	360,000	360,000	(360,000)	0
Closing Nonlapsing	275,600	(489,400)	(359,400)	(298,600)	0	0	0	0	0
Lapsing Balance	(81,600)	(31,900)	0	314,000	0	0	0	0	0
Total	$5,559,600	$5,265,100	$6,544,900	$6,293,100	$6,582,200	$472,400	$7,054,600	($219,400)	$6,835,200

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	3,712,300	3,657,500	3,513,900	3,833,200	4,089,000	96,900	4,185,900	140,600	4,326,500
In-state Travel	6,200	9,100	15,700	18,800	33,000	0	33,000	0	33,000
Out-of-state Travel	1,300	3,700	2,600	3,100	18,300	0	18,300	0	18,300
Current Expense	514,700	532,800	790,400	720,700	1,112,200	300,000	1,412,200	(300,000)	1,112,200
DP Current Expense	1,090,200	1,062,000	2,222,300	1,492,700	1,081,500	75,500	1,157,000	(60,000)	1,097,000
DP Capital Outlay	234,900	0	0	224,600	248,200	0	248,200	0	248,200
Total	$5,559,600	$5,265,100	$6,544,900	$6,293,100	$6,582,200	$472,400	$7,054,600	($219,400)	$6,835,200

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	38.20	38	39	40	40	40	0	40
Actual FTE	36.50	37.50	37.20	38.20	0	0	0	0
Vehicles	1	1	1	1	0	0	1	1

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.