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H.B. 226 Enrolled

                 

GOVERNMENT RECORDS ACCESS AND
                  MANAGEMENT ACT REQUIREMENTS
                  REGARDING ANIMAL IDENTIFICATION
                  PROGRAM
                  2005 GENERAL SESSION
                  STATE OF UTAH
                  Chief Sponsor: Craig W. Buttars
                  Senate Sponsor: Thomas V. Hatch
                 
                  LONG TITLE
                  General Description:
                      This bill modifies the Government Records Access and Management Act to classify
                  Department of Agriculture and Food records relating to the National Animal
                  Identification System or state programs for the identification, tracing, or control of
                  livestock diseases as protected records.
                  Highlighted Provisions:
                      This bill:
                      .    modifies the Government Records Access and Management Act to provide
                  protected record classification to Department of Agriculture and Food records
                  relating to:
                          .    the National Animal Identification System; and
                          .    state programs providing for the identification, tracing, or control of livestock
                  diseases.
                  Monies Appropriated in this Bill:
                      None
                  Other Special Clauses:
                      None
                  Utah Code Sections Affected:
                  AMENDS:

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                      63-2-304, as last amended by Chapters 223, 299 and 358, Laws of Utah 2004
                 
                  Be it enacted by the Legislature of the state of Utah:
                      Section 1. Section 63-2-304 is amended to read:
                       63-2-304. Protected records.
                      The following records are protected if properly classified by a governmental entity:
                      (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret
                  has provided the governmental entity with the information specified in Section 63-2-308 ;
                      (2) commercial information or nonindividual financial information obtained from a
                  person if:
                      (a) disclosure of the information could reasonably be expected to result in unfair
                  competitive injury to the person submitting the information or would impair the ability of the
                  governmental entity to obtain necessary information in the future;
                      (b) the person submitting the information has a greater interest in prohibiting access than
                  the public in obtaining access; and
                      (c) the person submitting the information has provided the governmental entity with the
                  information specified in Section 63-2-308 ;
                      (3) commercial or financial information acquired or prepared by a governmental entity to
                  the extent that disclosure would lead to financial speculations in currencies, securities, or
                  commodities that will interfere with a planned transaction by the governmental entity or cause
                  substantial financial injury to the governmental entity or state economy;
                      (4) records the disclosure of which could cause commercial injury to, or confer a
                  competitive advantage upon a potential or actual competitor of, a commercial project entity as
                  defined in Subsection 11-13-103 (4);
                      (5) test questions and answers to be used in future license, certification, registration,
                  employment, or academic examinations;
                      (6) records the disclosure of which would impair governmental procurement proceedings
                  or give an unfair advantage to any person proposing to enter into a contract or agreement with a

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                  governmental entity, except that this Subsection (6) does not restrict the right of a person to see
                  bids submitted to or by a governmental entity after bidding has closed;
                      (7) records that would identify real property or the appraisal or estimated value of real or
                  personal property, including intellectual property, under consideration for public acquisition
                  before any rights to the property are acquired unless:
                      (a) public interest in obtaining access to the information outweighs the governmental
                  entity's need to acquire the property on the best terms possible;
                      (b) the information has already been disclosed to persons not employed by or under a
                  duty of confidentiality to the entity;
                      (c) in the case of records that would identify property, potential sellers of the described
                  property have already learned of the governmental entity's plans to acquire the property;
                      (d) in the case of records that would identify the appraisal or estimated value of property,
                  the potential sellers have already learned of the governmental entity's estimated value of the
                  property; or
                      (e) the property under consideration for public acquisition is a single family residence
                  and the governmental entity seeking to acquire the property has initiated negotiations to acquire
                  the property as required under Section 78-34-4.5 ;
                      (8) records prepared in contemplation of sale, exchange, lease, rental, or other
                  compensated transaction of real or personal property including intellectual property, which, if
                  disclosed prior to completion of the transaction, would reveal the appraisal or estimated value of
                  the subject property, unless:
                      (a) the public interest in access outweighs the interests in restricting access, including the
                  governmental entity's interest in maximizing the financial benefit of the transaction; or
                      (b) when prepared by or on behalf of a governmental entity, appraisals or estimates of the
                  value of the subject property have already been disclosed to persons not employed by or under a
                  duty of confidentiality to the entity;
                      (9) records created or maintained for civil, criminal, or administrative enforcement
                  purposes or audit purposes, or for discipline, licensing, certification, or registration purposes, if

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                  release of the records:
                      (a) reasonably could be expected to interfere with investigations undertaken for
                  enforcement, discipline, licensing, certification, or registration purposes;
                      (b) reasonably could be expected to interfere with audits, disciplinary, or enforcement
                  proceedings;
                      (c) would create a danger of depriving a person of a right to a fair trial or impartial
                  hearing;
                      (d) reasonably could be expected to disclose the identity of a source who is not generally
                  known outside of government and, in the case of a record compiled in the course of an
                  investigation, disclose information furnished by a source not generally known outside of
                  government if disclosure would compromise the source; or
                      (e) reasonably could be expected to disclose investigative or audit techniques,
                  procedures, policies, or orders not generally known outside of government if disclosure would
                  interfere with enforcement or audit efforts;
                      (10) records the disclosure of which would jeopardize the life or safety of an individual;
                      (11) records the disclosure of which would jeopardize the security of governmental
                  property, governmental programs, or governmental recordkeeping systems from damage, theft, or
                  other appropriation or use contrary to law or public policy;
                      (12) records that, if disclosed, would jeopardize the security or safety of a correctional
                  facility, or records relating to incarceration, treatment, probation, or parole, that would interfere
                  with the control and supervision of an offender's incarceration, treatment, probation, or parole;
                      (13) records that, if disclosed, would reveal recommendations made to the Board of
                  Pardons and Parole by an employee of or contractor for the Department of Corrections, the Board
                  of Pardons and Parole, or the Department of Human Services that are based on the employee's or
                  contractor's supervision, diagnosis, or treatment of any person within the board's jurisdiction;
                      (14) records and audit workpapers that identify audit, collection, and operational
                  procedures and methods used by the State Tax Commission, if disclosure would interfere with
                  audits or collections;

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                      (15) records of a governmental audit agency relating to an ongoing or planned audit until
                  the final audit is released;
                      (16) records prepared by or on behalf of a governmental entity solely in anticipation of
                  litigation that are not available under the rules of discovery;
                      (17) records disclosing an attorney's work product, including the mental impressions or
                  legal theories of an attorney or other representative of a governmental entity concerning
                  litigation;
                      (18) records of communications between a governmental entity and an attorney
                  representing, retained, or employed by the governmental entity if the communications would be
                  privileged as provided in Section 78-24-8 ;
                      (19) personal files of a legislator, including personal correspondence to or from a
                  member of the Legislature, provided that correspondence that gives notice of legislative action or
                  policy may not be classified as protected under this section;
                      (20) (a) records in the custody or control of the Office of Legislative Research and
                  General Counsel, that, if disclosed, would reveal a particular legislator's contemplated legislation
                  or contemplated course of action before the legislator has elected to support the legislation or
                  course of action, or made the legislation or course of action public; and
                      (b) notwithstanding Subsection (20)(a), the form to request legislation submitted to the
                  Office of Legislative Research and General Counsel is a public document unless a legislator asks
                  that the records requesting the legislation be maintained as protected records until such time as
                  the legislator elects to make the legislation or course of action public;
                      (21) research requests from legislators to the Office of Legislative Research and General
                  Counsel or the Office of the Legislative Fiscal Analyst and research findings prepared in
                  response to these requests;
                      (22) drafts, unless otherwise classified as public;
                      (23) records concerning a governmental entity's strategy about collective bargaining or
                  pending litigation;
                      (24) records of investigations of loss occurrences and analyses of loss occurrences that

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                  may be covered by the Risk Management Fund, the Employers' Reinsurance Fund, the Uninsured
                  Employers' Fund, or similar divisions in other governmental entities;
                      (25) records, other than personnel evaluations, that contain a personal recommendation
                  concerning an individual if disclosure would constitute a clearly unwarranted invasion of
                  personal privacy, or disclosure is not in the public interest;
                      (26) records that reveal the location of historic, prehistoric, paleontological, or biological
                  resources that if known would jeopardize the security of those resources or of valuable historic,
                  scientific, educational, or cultural information;
                      (27) records of independent state agencies if the disclosure of the records would conflict
                  with the fiduciary obligations of the agency;
                      (28) records of a public institution of higher education regarding tenure evaluations,
                  appointments, applications for admissions, retention decisions, and promotions, which could be
                  properly discussed in a meeting closed in accordance with Title 52, Chapter 4, Open and Public
                  Meetings, provided that records of the final decisions about tenure, appointments, retention,
                  promotions, or those students admitted, may not be classified as protected under this section;
                      (29) records of the governor's office, including budget recommendations, legislative
                  proposals, and policy statements, that if disclosed would reveal the governor's contemplated
                  policies or contemplated courses of action before the governor has implemented or rejected those
                  policies or courses of action or made them public;
                      (30) records of the Office of the Legislative Fiscal Analyst relating to budget analysis,
                  revenue estimates, and fiscal notes of proposed legislation before issuance of the final
                  recommendations in these areas;
                      (31) records provided by the United States or by a government entity outside the state
                  that are given to the governmental entity with a requirement that they be managed as protected
                  records if the providing entity certifies that the record would not be subject to public disclosure if
                  retained by it;
                      (32) transcripts, minutes, or reports of the closed portion of a meeting of a public body
                  except as provided in Section 52-4-7 ;

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                      (33) records that would reveal the contents of settlement negotiations but not including
                  final settlements or empirical data to the extent that they are not otherwise exempt from
                  disclosure;
                      (34) memoranda prepared by staff and used in the decision-making process by an
                  administrative law judge, a member of the Board of Pardons and Parole, or a member of any
                  other body charged by law with performing a quasi-judicial function;
                      (35) records that would reveal negotiations regarding assistance or incentives offered by
                  or requested from a governmental entity for the purpose of encouraging a person to expand or
                  locate a business in Utah, but only if disclosure would result in actual economic harm to the
                  person or place the governmental entity at a competitive disadvantage, but this section may not
                  be used to restrict access to a record evidencing a final contract;
                      (36) materials to which access must be limited for purposes of securing or maintaining
                  the governmental entity's proprietary protection of intellectual property rights including patents,
                  copyrights, and trade secrets;
                      (37) the name of a donor or a prospective donor to a governmental entity, including a
                  public institution of higher education, and other information concerning the donation that could
                  reasonably be expected to reveal the identity of the donor, provided that:
                      (a) the donor requests anonymity in writing;
                      (b) any terms, conditions, restrictions, or privileges relating to the donation may not be
                  classified protected by the governmental entity under this Subsection (37); and
                      (c) except for public institutions of higher education, the governmental unit to which the
                  donation is made is primarily engaged in educational, charitable, or artistic endeavors, and has no
                  regulatory or legislative authority over the donor, a member of his immediate family, or any
                  entity owned or controlled by the donor or his immediate family;
                      (38) accident reports, except as provided in Sections 41-6-40 , 41-12a-202 , and 73-18-13 ;
                      (39) a notification of workers' compensation insurance coverage described in Section
                  34A-2-205 ;
                      (40) (a) the following records of a public institution of education, which have been

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                  developed, discovered, or received by or on behalf of faculty, staff, employees, or students of the
                  institution:
                      (i) unpublished lecture notes;
                      (ii) unpublished research notes and data;
                      (iii) unpublished manuscripts;
                      (iv) creative works in process;
                      (v) scholarly correspondence; and
                      (vi) confidential information contained in research proposals; and
                      (b) Subsection (40)(a) may not be construed to affect the ownership of a record;
                      (41) (a) records in the custody or control of the Office of Legislative Auditor General
                  that would reveal the name of a particular legislator who requests a legislative audit prior to the
                  date that audit is completed and made public; and
                      (b) notwithstanding Subsection (41)(a), a request for a legislative audit submitted to the
                  Office of the Legislative Auditor General is a public document unless the legislator asks that the
                  records in the custody or control of the Office of Legislative Auditor General that would reveal
                  the name of a particular legislator who requests a legislative audit be maintained as protected
                  records until the audit is completed and made public;
                      (42) records that provide detail as to the location of an explosive, including a map or
                  other document that indicates the location of:
                      (a) a production facility; or
                      (b) a magazine;
                      (43) information contained in the database described in Section 62A-3-311.1 ;
                      (44) information contained in the Management Information System and Licensing
                  Information System described in Title 62A, Chapter 4a, Child and Family Services;
                      (45) information regarding National Guard operations or activities in support of the
                  National Guard's federal mission;
                      (46) records provided by any pawnbroker or pawnshop to a law enforcement agency in
                  compliance with Title 13, Chapter 32a, Pawnshop Transaction Information Act; [and]

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                      (47) information regarding food security, risk, and vulnerability assessments performed
                  by the Department of Agriculture and Food[.]; and
                      (48) records of the Department of Agriculture and Food relating to the National Animal
                  Identification System or any other program that provides for the identification, tracing, or control
                  of livestock diseases, including any program established under Title 4, Chapter 24, Utah
                  Livestock Brand and Anti-theft Act or Title 4, Chapter 31, Utah Livestock Inspection and
                  Quarantine.

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