COBI 2013 - ISF - Human Resource Management

Compendium of Budget Information for the 2013 General Session

Retirement & Independent Entities
Appropriations Subcommittee

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Agency: Human Resource Management

Line Item: ISF - Human Resource Management

Function

The ISF operated by DHRM provides consolidated services to all state agencies. The ISF has two programs: Field Services and Payroll Field Services.

Statutory Authority

UCA 67-19-5(6) allows the department to operate an internal service fund in accordance with UCA 63J-1-410 for the human resource functions the department provides.

In order to control the size, mission and fees charged to state agencies, the Legislature imposed statutory controls (UCA 63J-1-410) that require ISFs to respond to the legislative budget process. No ISF can bill another agency for its services unless the Legislature has: approved the ISF's budget request, FTE, capital acquisitions, rates, fees, and other charges; published the annual rates and fees in an appropriations act; and appropriated the ISF's estimated revenue.

Working capital for operations must be provided from the following sources in the following order: 1. Operating revenues, 2. Long-term debt, and 3. Appropriations from the Legislature.

To eliminate negative working capital, an ISF may borrow from the General Fund as long as the debt is repaid over the useful life of the asset and the deficit working capital is greater than ninety percent of the value of the ISF's fixed assets.

Performance

Measure Title	Purpose of Measure	FY 2010	FY 2011	FY 2012	FY 2013*
Achieve balanced retained earnings	Assure equitable and fair charges apply to agencies.	$3,419,634	$3,130,294	$2,386,900	$789,872
HR field staff to agency employee ratio	Efficiency in performing HR services in the field.	1:134	1:139	1:142	1:140
Customer Satisfaction	Identify areas of improvement	3.4/4.0	3.3/4.0	3.3/4.0	3.3/4.0
* Estimated values for FY 2013

Funding Detail

Rates are based on a detailed analysis of the costs of providing human resource functions statewide. The intent behind creation of the ISF was to save money or at worst be revenue neutral with improved coordination and control.

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Dedicated Credits - Intragvt Rev	$12,790,400	$11,646,700	$10,254,400	$10,481,300	$11,494,200
Total	$12,790,400	$11,646,700	$10,254,400	$10,481,300	$11,494,200

Programs: (click linked program name to drill-down)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
ISF - Field Services	$11,896,900	$11,077,100	$9,674,300	$9,481,600	$11,494,200
ISF - Payroll Field Services	$893,500	$569,600	$580,100	$549,700	$0
ISF - Legal Services	$0	$0	$0	$450,000	$0
Total	$12,790,400	$11,646,700	$10,254,400	$10,481,300	$11,494,200

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$10,734,300	$9,945,200	$9,387,400	$9,000,100	$10,885,300
In-state Travel	$15,600	$11,600	$10,600	$11,000	$30,000
Out-of-state Travel	$5,500	$3,300	$10,400	$9,800	$26,000
Current Expense	$234,400	$232,500	$358,100	$1,141,800	$803,500
DP Current Expense	$249,500	$258,300	$549,800	$919,500	$569,900
Capital Outlay	$0	$0	$13,500	$9,400	$0
Other Charges/Pass Thru	$42,600	$136,000	$207,400	$139,600	$113,000
Depreciation	$14,100	$14,100	$0	$0	$0
Total	$11,296,000	$10,601,000	$10,537,200	$11,231,200	$12,427,700

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	164.0	158.0	144.0	143.8	150.1
Actual FTE	140.9	132.5	113.9	118.3	0.0
Authorized Capital Outlay	$0	$0	$0	$54,300	$0
Retained Earnings	$2,373,900	$3,329,400	$3,130,300	$2,388,500	$1,848,300

Subcommittee Table of Contents

Program: ISF - Field Services

Function

Field Services is the primary program for delivery of human resource services to state agencies. This program delivers frontline services in the major functional areas including: classification, recruitment, training and development, management of grievances, and application of DHRM policies. This program coordinates program effectiveness and maximizes efficient use of DHRM services, funds, and personnel.

The DHRM administrative office sets the guidelines for Field Services, evaluates their performance, and governs their workload. Field Services carries out the three major objectives of the department: to increase customer service, to increase efficiency, and to increase management capacity.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Dedicated Credits - Intragvt Rev	$11,896,900	$11,077,100	$9,674,300	$9,481,600	$11,494,200
Total	$11,896,900	$11,077,100	$9,674,300	$9,481,600	$11,494,200

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$10,082,500	$9,360,100	$8,871,200	$8,743,700	$10,885,300
In-state Travel	$15,500	$11,000	$10,100	$10,500	$30,000
Out-of-state Travel	$5,500	$3,300	$10,400	$9,800	$26,000
Current Expense	$234,400	$232,500	$358,100	$691,800	$803,500
DP Current Expense	$248,800	$257,400	$548,900	$919,500	$569,900
Capital Outlay	$0	$0	$13,500	$9,400	$0
Other Charges/Pass Thru	$42,600	$136,000	$207,400	$139,600	$113,000
Depreciation	$14,100	$14,100	$0	$0	$0
Total	$10,643,400	$10,014,400	$10,019,600	$10,524,300	$12,427,700

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	144.0	140.0	144.0	143.8	150.1
Actual FTE	127.9	121.5	113.9	113.4	0.0
Authorized Capital Outlay	$0	$0	$0	$54,300	$0
Retained Earnings	$2,373,900	$3,329,400	$3,130,300	$2,388,500	$1,848,300

Subcommittee Table of Contents

Program: ISF - Payroll Field Services

Function

The Employee Resource Information Center (ERIC) processes payroll for state agencies. HB80 passed in 2012 legislative session to require all state agencies to receive payroll services from DHRM with the exception of DTS, DNR, and UDOT.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Dedicated Credits - Intragvt Rev	$893,500	$569,600	$580,100	$549,700	$0
Total	$893,500	$569,600	$580,100	$549,700	$0

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$651,800	$585,100	$516,200	$256,400	$0
In-state Travel	$100	$600	$500	$500	$0
DP Current Expense	$700	$900	$900	$0	$0
Total	$652,600	$586,600	$517,600	$256,900	$0

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	20.0	18.0	0.0	0.0	0.0
Actual FTE	13.0	11.0	0.0	4.9	0.0

Subcommittee Table of Contents

Program: ISF - Legal Services

Function

Starting in FY 2012, state agencies will be billed for the Attorney General legal services involving employee issues with Career Services Review Office.

Funding Detail

A cost containment of $550,000 was based on a 5-year historical yearly costs average. $100,000 was transferred from AG's budget to DHRM and the difference was billed to the agencies in FY 2012. As of the close of FY 2012, a budget reduction of $3,500 took effect. Billing to agencies for FY 13 will be $453,500 prorated based on agency FTE count as of the close of FY 2011.

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Dedicated Credits - Intragvt Rev	$0	$0	$0	$450,000	$0
Total	$0	$0	$0	$450,000	$0

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Current Expense	$0	$0	$0	$450,000	$0
Total	$0	$0	$0	$450,000	$0

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.