COBI 2014 - Administration

Compendium of Budget Information for the 2014 General Session

Social Services
Appropriations Subcommittee

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Agency: Workforce Services

Line Item: Administration

Function

The Administration line item houses the executive and administrative functions of the department.

Statutory Authority

UCA 35A-1 outlines the creation of the Department of Workforce Services, department authority and other department duties, department budget and fees, the appointment and qualifications of the department's executive director, rulemaking authority, and the creation of divisions within the department as well as the creation of the State Council on Workforce Services and the Workforce Appeals Board.

Intent Language

During the 2013 General Session, the Legislature approved the following intent language for the Administration line item:

The Legislature intends that, Under Section 63J-1-603 of the Utah Code the Legislature intends that up to $200,000 of the appropriations provided for the Administration line item in Item 12 of Chapter 14 Laws of Utah 2012 not lapse at the close of Fiscal Year 2013. The use of any nonlapsing funds is limited to computer equipment/software and special projects/studies.
All General Funds appropriated to the Department of Workforce Services - Administration line item are contingent upon expenditures from Federal Funds - American Recovery and Reinvestment Act (H.R. 1, 111th United States Congress) not exceeding amounts appropriated from Federal Funds - American Recovery and Reinvestment Act in all appropriation bills passed for FY 2013. If expenditures in the Administration line item from Federal Funds - American Recovery and Reinvestment Act exceed amounts appropriated to the Administration line item from Federal Funds - American Recovery and Reinvestment Act in FY 2013, the Division of Finance shall reduce the General Fund allocations to the Administration line item by one dollar for every one dollar in Federal Funds - American Recovery and Reinvestment Act expenditures that exceed Federal Funds - American Recovery and Reinvestment Act appropriations.

Funding Detail

For analysis of current budget requests and discussion of issues related to this budget click here.

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Federal Funds
American Recovery and Reinvestment Act
Dedicated Credits Revenue
Federal Mineral Lease
Permanent Community Impact
Transfers - Medicaid
Transfers - Other Agencies
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$3,742,700	$3,079,700	$2,702,600	$2,670,600	$3,002,200	$0	$3,002,200	$27,100	$3,029,300
$0	$0	$0	$310,500	$0	$4,800	$4,800	$7,500	$12,300
$7,060,700	$7,157,700	$6,154,200	$7,323,500	$8,227,600	($1,334,700)	$6,892,900	$138,100	$7,031,000
$0	$0	($400)	$5,800	$12,500	$0	$12,500	($12,500)	$0
$31,300	$34,100	$26,500	$12,000	$54,700	$47,900	$102,600	$400	$103,000
$0	$0	$0	$0	$0	$0	$0	($3,300)	($3,300)
$0	$0	$0	$134,100	$134,100	$300	$134,400	$2,200	$136,600
$1,696,700	$2,096,500	$1,068,000	$1,220,800	$776,200	$442,600	$1,218,800	$13,300	$1,232,100
$0	$0	($14,400)	$0	$0	$0	$0	$0	$0
$0	$0	$135,600	$201,000	$0	$0	$0	$0	$0
$0	($135,600)	($201,000)	$0	$0	$0	$0	$0	$0
$0	$0	$0	($48,100)	$0	$0	$0	$0	$0
$12,531,400	$12,232,400	$9,871,100	$11,830,200	$12,207,300	($839,100)	$11,368,200	$172,800	$11,541,000

Programs: (click linked program name to drill-down)
Executive Director's Office
Communications
Human Resources
Administrative Support
Internal Audit
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$1,248,400	$2,213,200	$1,987,300	$2,783,300	$2,963,400	($1,008,800)	$1,954,600	$97,400	$2,052,000
$1,002,000	$848,400	$725,200	$1,030,900	$987,400	$126,200	$1,113,600	$20,400	$1,134,000
$1,183,400	$1,034,000	$1,095,300	$1,167,700	$1,159,700	$33,400	$1,193,100	$7,500	$1,200,600
$8,430,800	$7,509,600	$5,429,900	$6,214,500	$6,442,900	($11,000)	$6,431,900	$30,700	$6,462,600
$666,800	$627,200	$633,400	$633,800	$653,900	$21,100	$675,000	$16,800	$691,800
$12,531,400	$12,232,400	$9,871,100	$11,830,200	$12,207,300	($839,100)	$11,368,200	$172,800	$11,541,000

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
DP Capital Outlay
Capital Outlay
Other Charges/Pass Thru
Transfers
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$6,333,700	$6,555,000	$5,794,200	$7,879,900	$8,108,400	($773,300)	$7,335,100	$213,300	$7,548,400
$10,400	$13,300	$24,300	$17,600	$18,200	$3,800	$22,000	$0	$22,000
$10,400	$30,300	$34,000	$20,800	$36,400	$5,300	$41,700	$0	$41,700
$6,144,300	$5,243,200	$3,988,600	$3,845,000	$3,716,600	$128,500	$3,845,100	($40,400)	$3,804,700
$25,200	$526,200	$25,100	$66,900	$327,700	($203,400)	$124,300	($100)	$124,200
$7,400	$0	$0	$0	$0	$0	$0	$0	$0
$0	$0	$6,600	$0	$0	$0	$0	$0	$0
$0	$0	($1,700)	$0	$0	$0	$0	$0	$0
$0	($135,600)	$0	$0	$0	$0	$0	$0	$0
$12,531,400	$12,232,400	$9,871,100	$11,830,200	$12,207,300	($839,100)	$11,368,200	$172,800	$11,541,000

Other Indicators
Budgeted FTE
Actual FTE
Vehicles

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
2,062.0	2,062.0	0.0	73.6	93.0	(13.2)	79.8	0.0	79.8
2,054.2	2,004.8	71.0	89.7	0.0	0.0	0.0	0.0	0.0
116	117	18	18	18	0	18	0	18

Subcommittee Table of Contents

Program: Executive Director's Office

Function

The Executive Director's Office includes the department's deputy directors and personnel reporting to them. This program provides the executive management for the department, directing the overall strategy and operations of DWS.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Federal Funds
American Recovery and Reinvestment Act
Dedicated Credits Revenue
Transfers - Medicaid
Beginning Nonlapsing
Closing Nonlapsing
Lapsing Balance
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$369,100	$629,400	$783,900	$532,300	$386,600	$35,100	$421,700	$14,400	$436,100
$0	$0	$0	$0	$0	$600	$600	$1,600	$2,200
$703,500	$1,269,500	$1,171,600	$1,734,100	$2,351,100	($1,071,400)	$1,279,700	$88,900	$1,368,600
$0	$0	($400)	$0	$12,500	$0	$12,500	($12,500)	$0
$5,600	$8,900	$10,700	$18,200	$14,200	$1,100	$15,300	$0	$15,300
$170,200	$305,400	$222,500	$345,800	$199,000	$25,800	$224,800	$5,000	$229,800
$0	$0	$0	$201,000	$0	$0	$0	$0	$0
$0	$0	($201,000)	$0	$0	$0	$0	$0	$0
$0	$0	$0	($48,100)	$0	$0	$0	$0	$0
$1,248,400	$2,213,200	$1,987,300	$2,783,300	$2,963,400	($1,008,800)	$1,954,600	$97,400	$2,052,000

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Capital Outlay
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$1,120,900	$1,594,600	$1,636,000	$2,422,000	$2,414,200	($771,600)	$1,642,600	$49,300	$1,691,900
$900	$3,500	$3,000	$5,900	$5,100	$2,400	$7,500	$0	$7,500
$6,700	$26,100	$17,700	$13,700	$22,000	$5,000	$27,000	$0	$27,000
$115,900	$84,000	$317,700	$335,400	$205,600	($26,800)	$178,800	$48,100	$226,900
$4,000	$505,000	$6,300	$6,300	$316,500	($217,800)	$98,700	$0	$98,700
$0	$0	$6,600	$0	$0	$0	$0	$0	$0
$1,248,400	$2,213,200	$1,987,300	$2,783,300	$2,963,400	($1,008,800)	$1,954,600	$97,400	$2,052,000

Other Indicators
Budgeted FTE
Actual FTE
Vehicles

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	0.0	0.0	11.5	27.0	(15.0)	12.0	0.0	12.0
0.0	0.0	12.0	20.9	0.0	0.0	0.0	0.0	0.0
0	0	1	1	1	0	1	0	1

Subcommittee Table of Contents

Program: Communications

Function

The DWS Communications office is responsible for media relations, website management, and program publicity.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Federal Funds
Dedicated Credits Revenue
Transfers - Medicaid
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$303,200	$239,400	$188,500	$271,800	$203,300	$157,700	$361,000	$6,000	$367,000
$0	$0	$0	$0	$0	$600	$600	$600	$1,200
$555,400	$493,200	$453,000	$638,200	$713,900	($99,200)	$614,700	$11,200	$625,900
$3,500	$3,100	$3,600	$7,300	$4,500	$4,300	$8,800	$500	$9,300
$139,900	$112,700	$80,100	$113,600	$65,700	$62,800	$128,500	$2,100	$130,600
$1,002,000	$848,400	$725,200	$1,030,900	$987,400	$126,200	$1,113,600	$20,400	$1,134,000

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$950,000	$780,800	$642,100	$821,700	$845,500	$52,100	$897,600	$20,700	$918,300
$1,000	$500	$100	$1,100	$2,000	$0	$2,000	$0	$2,000
$0	$2,900	$10,500	$4,500	$5,500	$1,700	$7,200	$0	$7,200
$44,000	$56,900	$66,900	$202,000	$131,900	$71,400	$203,300	($300)	$203,000
$7,000	$7,300	$5,600	$1,600	$2,500	$1,000	$3,500	$0	$3,500
$1,002,000	$848,400	$725,200	$1,030,900	$987,400	$126,200	$1,113,600	$20,400	$1,134,000

Other Indicators
Budgeted FTE
Actual FTE

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	0.0	0.0	8.6	9.0	(0.2)	8.8	0.0	8.8
0.0	0.0	8.0	8.6	0.0	0.0	0.0	0.0	0.0

Subcommittee Table of Contents

Program: Human Resources

Function

Human Resources provides support to the department by conducting recruitments, employee orientation, grievances, and other personnel-related activities. The service is provided by the Department of Human Resource Management.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
Federal Funds
Dedicated Credits Revenue
Transfers - Medicaid
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$358,100	$292,200	$283,600	$308,900	$240,300	$115,300	$355,600	$2,200	$357,800
$656,100	$600,600	$684,800	$720,800	$836,000	($146,100)	$689,900	$4,300	$694,200
$4,000	$3,700	$5,400	$8,300	$5,900	$3,500	$9,400	$0	$9,400
$165,200	$137,500	$121,500	$129,700	$77,500	$60,700	$138,200	$1,000	$139,200
$1,183,400	$1,034,000	$1,095,300	$1,167,700	$1,159,700	$33,400	$1,193,100	$7,500	$1,200,600

Categories of Expenditure (mouse-over category name for definition)
Current Expense
DP Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$1,183,300	$1,034,000	$1,095,300	$1,167,700	$1,159,600	$33,500	$1,193,100	$7,500	$1,200,600
$100	$0	$0	$0	$100	($100)	$0	$0	$0
$1,183,400	$1,034,000	$1,095,300	$1,167,700	$1,159,700	$33,400	$1,193,100	$7,500	$1,200,600

Subcommittee Table of Contents

Program: Administrative Support

Function

The Administrative Support division supports the department by providing functions such as accounts payable, accounts receivable, budgeting, contract management, warehouse and mail services, fleet, and facilities management.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Federal Funds
American Recovery and Reinvestment Act
Dedicated Credits Revenue
Federal Mineral Lease
Permanent Community Impact
Transfers - Medicaid
Transfers - Other Agencies
Beginning Nonlapsing
Closing Nonlapsing
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$2,510,100	$1,741,400	$1,282,500	$1,391,100	$2,035,700	($390,700)	$1,645,000	($400)	$1,644,600
$0	$0	$0	$310,500	$0	$3,100	$3,100	$4,700	$7,800
$4,776,800	$4,430,200	$3,448,900	$3,819,000	$3,856,200	$79,900	$3,936,100	$24,500	$3,960,600
$0	$0	$0	$5,800	$0	$0	$0	$0	$0
$15,900	$16,100	$3,700	($26,300)	$27,100	$36,700	$63,800	($400)	$63,400
$0	$0	$0	$0	$0	$0	$0	($3,300)	($3,300)
$0	$0	$0	$134,100	$134,100	$300	$134,400	$2,200	$136,600
$1,128,000	$1,457,500	$573,600	$580,300	$389,800	$259,700	$649,500	$3,400	$652,900
$0	$0	($14,400)	$0	$0	$0	$0	$0	$0
$0	$0	$135,600	$0	$0	$0	$0	$0	$0
$0	($135,600)	$0	$0	$0	$0	$0	$0	$0
$8,430,800	$7,509,600	$5,429,900	$6,214,500	$6,442,900	($11,000)	$6,431,900	$30,700	$6,462,600

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
DP Capital Outlay
Other Charges/Pass Thru
Transfers
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$3,598,600	$3,565,800	$2,895,800	$4,015,800	$4,208,800	($50,900)	$4,157,900	$126,400	$4,284,300
$8,500	$8,900	$21,100	$9,500	$10,100	($100)	$10,000	$0	$10,000
$3,700	$1,300	$5,800	$1,700	$8,900	($3,900)	$5,000	$0	$5,000
$4,801,100	$4,056,100	$2,498,400	$2,129,400	$2,207,100	$46,300	$2,253,400	($95,700)	$2,157,700
$11,500	$13,100	$10,500	$58,100	$8,000	($2,400)	$5,600	$0	$5,600
$7,400	$0	$0	$0	$0	$0	$0	$0	$0
$0	$0	($1,700)	$0	$0	$0	$0	$0	$0
$0	($135,600)	$0	$0	$0	$0	$0	$0	$0
$8,430,800	$7,509,600	$5,429,900	$6,214,500	$6,442,900	($11,000)	$6,431,900	$30,700	$6,462,600

Other Indicators
Budgeted FTE
Actual FTE
Vehicles

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
2,062.0	2,062.0	0.0	46.5	50.0	2.0	52.0	0.0	52.0
2,054.2	2,004.7	44.0	53.2	0.0	0.0	0.0	0.0	0.0
116	117	17	17	17	0	17	0	17

Subcommittee Table of Contents

Program: Internal Audit

Function

The Internal Audit division performs financial and program audits for various programs across the department. The division also takes the lead in promoting ethical behavior and ensuring proper internal controls. Utah Code Title 63I-5-201 of the Utah Internal Audit Act requires that DWS establish an internal audit program. In addition, the division provides formal monitoring of department contracts in conjunction with contract owners and their management team.

Funding Detail

Sources of Finance (click linked fund name for more info)
General Fund
General Fund, One-time
Federal Funds
Dedicated Credits Revenue
Transfers - Medicaid
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$202,200	$177,300	$164,100	$166,500	$136,300	$82,600	$218,900	$4,900	$223,800
$0	$0	$0	$0	$0	$500	$500	$600	$1,100
$368,900	$364,200	$395,900	$411,400	$470,400	($97,900)	$372,500	$9,200	$381,700
$2,300	$2,300	$3,100	$4,500	$3,000	$2,300	$5,300	$300	$5,600
$93,400	$83,400	$70,300	$51,400	$44,200	$33,600	$77,800	$1,800	$79,600
$666,800	$627,200	$633,400	$633,800	$653,900	$21,100	$675,000	$16,800	$691,800

Categories of Expenditure (mouse-over category name for definition)
Personnel Services
In-state Travel
Out-of-state Travel
Current Expense
DP Current Expense
Total

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
$664,200	$613,800	$620,300	$620,400	$639,900	($2,900)	$637,000	$16,900	$653,900
$0	$400	$100	$1,100	$1,000	$1,500	$2,500	$0	$2,500
$0	$0	$0	$900	$0	$2,500	$2,500	$0	$2,500
$0	$12,200	$10,300	$10,500	$12,400	$4,100	$16,500	$0	$16,500
$2,600	$800	$2,700	$900	$600	$15,900	$16,500	($100)	$16,400
$666,800	$627,200	$633,400	$633,800	$653,900	$21,100	$675,000	$16,800	$691,800

Other Indicators
Budgeted FTE
Actual FTE

2010 Actual	2011 Actual	2012 Actual	2013 Actual	2014 Approp	2014 Change	2014 Revised	2015 Change	2015 Approp
0.0	0.0	0.0	7.0	7.0	0.0	7.0	0.0	7.0
0.0	0.0	7.0	7.0	0.0	0.0	0.0	0.0	0.0

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.