COBI 2015 - Administration

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

DJJS Administration is responsible for administration of all mandated duties, division policy development, centralized fiscal services and budgetary development, program planning and evaluation, research, training, and quality assurance. DJJS Administration is also accountable for oversight and quality control of the division's activities. Program offices direct the day-to-day operations of the division (UCA 62A-7-104(2)).

Funding History

Funding Issues

FMAP Rate Change

This is the funding required to keep Medicaid related costs for DHS whole due to annual federal Medicaid formula changes.

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $4,576,600 from all sources for Administration. This is a 3.6 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $4,269,700 from the General/Education Funds, an increase of 44.1 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Federal Medical Assistance Percentage (FMAP)$17,200$0

OngoingOne-TimeFinancing Source

$17,200$0General Fund

No Description

Number and value of volunteer hours

Volunteer Hours Contributed and Valued at $14 Per Hour

Volunteers are critical to the success of youths in the Division's care. Volunteers regularly mentor and teach youths on a variety of topics that help the youths find satisfaction through everyday activities and help the youths find satisfaction through everyday activities and help them become more productive citizens when they return to the community.

Number of Volunteer Hours Contributed and Value of Those Hours at $14 Per Hour

Quality assurance measurement of contracted JJS providers

Quality Assurance Audits Completed

The Quality Assurance Team audits all DJJS contracted private providers for residential and out-patient services, as well as DJJS vendor contracts to assure contract compliance. The Quality Assurance Team also audits state-operated programs to ensure compliance with agency Operations Manuals and DJJS Policy and Procedures.

Top indicators of success of Juvenile Justice Services

DJJS administration has provided the three measures it feels are most indicative of its success, they are: 1) Number of quality service reviews completed, 2) Number of quality assurance audits completed, and 3) Number of volunteer hours contributed and the value of those hours at $14 per hour.

Quality Service Reviews Completed

The Quality Service Review process is a structured case review method used to examine key functions of service delivery systems, identify client outcomes and the particular elements of practice that contribute, or are needed, to produce positive results. The goal is to generate useful information for staff at all levels as to outcomes for youth and families served, strengths and needs of local practice and opportunities for improving system performance. The administration began tracking this measure in FY 2012. The number of reviews decreased in FY 2013 as the number of case management positions was reduced.

Statute

UCA 62A-7-104 (1 through 12) provides statutory guidelines for the administration of Juvenile Justice Services.

UCA 62A-7-103 establishes the division director's position as well as outlines the qualifications and the responsibilities of the job.

In addition to administrative responsibilities, the DJJS director represents the division in a variety of settings including: division director within the Department of Human Services; member of the Utah Commission on Criminal and Juvenile Justice; member of the Sentencing Commission; member of the Substance Abuse and Anti-Violence Coordinating Council; and chair of the Commission on Criminal and Juvenile Justice - Juvenile Justice Committee.

DJJS Administration is organized into five bureaus:

Research and Evaluation.

Investigations.

Training.

Clinical.

Administrative Services.

Intent Language

HB0003: Item 19

Under Section 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for the Division of Juvenile Justice Services not lapse at the close of Fiscal Year 2015. The use of any non-lapsing funds is limited to expenditures for data processing and technology based expenditures; facility repairs, maintenance, and improvements; other charges and pass through expenditures; and, short-term projects and studies that promote efficiency and service improvement.

HB0003: Item 19

The Legislature intends that in order to decrease recidivism and more effectively utilize state resources, that private providers that contract with the Division of Juvenile Justice Services for residential, community-based services, including both family-based and group home services, will adhere to evidence-based practices proven to reduce recidivism as directed by the Division of Juvenile Justice Services.

SB0002: Item 15

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	4,184,000	3,919,400	3,509,900	3,396,100	4,386,100	(1,436,900)	2,949,200	1,301,100	4,250,300
General Fund, One-time	0	0	0	(282,700)	14,500	0	14,500	4,900	19,400
Federal Funds	182,200	146,600	107,300	64,200	112,000	78,000	190,000	3,900	193,900
Dedicated Credits Revenue	0	0	0	0	100	0	100	0	100
Transfers	0	0	0	500,000	0	118,100	118,100	(5,300)	112,800
Transfers - Child Nutrition	(1,900)	(800)	0	0	0	0	0	0	0
Transfers - Commission on Criminal and J	106,000	205,100	223,900	181,900	193,400	(193,400)	0	100	100
Transfers - Within Agency	0	0	0	(8,200)	0	0	0	0	0
Beginning Nonlapsing	2,600	0	708,800	1,198,000	0	1,144,500	1,144,500	(1,144,500)	0
Closing Nonlapsing	(81,700)	(29,100)	(85,000)	(318,500)	0	0	0	0	0
Lapsing Balance	0	0	0	(100)	0	0	0	0	0
Total	$4,391,200	$4,241,200	$4,464,900	$4,730,700	$4,706,100	($289,700)	$4,416,400	$160,200	$4,576,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	3,306,400	3,291,200	3,358,300	3,439,600	3,833,100	(450,800)	3,382,300	135,500	3,517,800
In-state Travel	10,700	10,900	15,200	19,100	17,300	1,000	18,300	0	18,300
Out-of-state Travel	4,900	4,900	7,500	16,100	12,200	100	12,300	0	12,300
Current Expense	454,500	585,100	799,800	937,800	545,000	157,500	702,500	20,200	722,700
DP Current Expense	145,100	128,300	101,000	114,800	88,800	2,500	91,300	4,500	95,800
Capital Outlay	0	11,100	0	0	0	0	0	0	0
Other Charges/Pass Thru	469,600	209,700	183,100	203,300	209,700	0	209,700	0	209,700
Total	$4,391,200	$4,241,200	$4,464,900	$4,730,700	$4,706,100	($289,700)	$4,416,400	$160,200	$4,576,600

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	43.10	44	44	43.50	43.50	0.50	44	44
Actual FTE	40.70	40.50	40.40	40.70	0	0	0	0
Vehicles	3	3	3	3	3	0	3	3

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.