COBI 2013 - Administration

Compendium of Budget Information for the 2013 General Session

Social Services
Appropriations Subcommittee

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Agency: Workforce Services

Line Item: Administration

Function

The Administration line item houses the executive and adminstrative functions of the department.

Intent Language

During the 2012 General Session, the Legislature approved the following intent language for the Administration line item:

The Legislature intends that, Under Section 63J-1-603 of the Utah Code appropriations provided for the Department of Workforce Services Administration line item in Item 18 of Chapter 4 Laws of Utah 2011 not lapse at the close of Fiscal Year 2012. The amount of any nonlapsing funds is limited to $201,000 from the General Fund. The use of any nonlapsing funds is for Administration line item expenses.

Funding Detail

For analysis of current budget requests and discussion of issues related to this budget click here.here.

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$3,702,300	$3,742,700	$3,079,700	$2,702,600	$2,670,600
General Fund, One-time	$0	$0	$0	$0	$33,600
Federal Funds	$6,975,400	$7,060,700	$7,157,700	$6,154,200	$7,733,400
American Recovery and Reinvestment Act	$0	$0	$0	($400)	$0
Dedicated Credits Revenue	$53,900	$31,300	$34,100	$26,500	$53,500
Transfers - Medicaid	$1,866,400	$1,696,700	$2,096,500	$1,068,000	$1,377,400
Transfers - Other Agencies	$0	$0	$0	($14,400)	$0
Beginning Nonlapsing	$0	$0	$0	$135,600	$0
Closing Nonlapsing	$0	$0	$0	($201,000)	$0
Total	$12,598,000	$12,531,400	$12,368,000	$9,871,100	$11,868,500

Programs: (click linked program name to drill-down)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Executive Director's Office	$1,576,900	$1,248,400	$2,213,200	$1,987,300	$1,966,900
Communications	$1,028,500	$1,002,000	$848,400	$725,200	$881,000
Human Resources	$1,227,300	$1,183,400	$1,034,000	$1,095,300	$1,153,800
Administrative Support	$8,074,500	$8,430,800	$7,645,200	$5,429,900	$7,191,000
Internal Audit	$690,800	$666,800	$627,200	$633,400	$675,800
Total	$12,598,000	$12,531,400	$12,368,000	$9,871,100	$11,868,500

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$6,705,900	$6,333,700	$6,555,000	$5,794,200	$6,522,200
In-state Travel	$9,600	$10,400	$13,300	$24,300	$12,600
Out-of-state Travel	$17,400	$10,400	$30,300	$34,000	$45,200
Current Expense	$5,844,300	$6,144,300	$5,243,200	$3,988,600	$5,254,500
DP Current Expense	$20,800	$25,200	$526,200	$25,100	$34,000
DP Capital Outlay	$0	$7,400	$0	$0	$0
Capital Outlay	$0	$0	$0	$6,600	$0
Other Charges/Pass Thru	$0	$0	$0	($1,700)	$0
Total	$12,598,000	$12,531,400	$12,368,000	$9,871,100	$11,868,500

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	2,062.0	2,062.0	2,062.0	0.0	73.5
Actual FTE	2,061.8	2,054.2	2,004.8	71.0	0.0
Vehicles	121	116	117	18	15

Subcommittee Table of Contents

Program: Executive Director's Office

Function

The Executive Director's Office includes the department's deputy directors and personnel reporting to them. This program provides the executive management for the department, directing the overall strategy and operations of DWS.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$470,100	$369,100	$629,400	$783,900	$629,500
Federal Funds	$861,100	$703,500	$1,269,500	$1,171,600	$1,155,200
American Recovery and Reinvestment Act	$0	$0	$0	($400)	$0
Dedicated Credits Revenue	$8,900	$5,600	$8,900	$10,700	$8,900
Transfers - Medicaid	$236,800	$170,200	$305,400	$222,500	$173,300
Closing Nonlapsing	$0	$0	$0	($201,000)	$0
Total	$1,576,900	$1,248,400	$2,213,200	$1,987,300	$1,966,900

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$1,366,700	$1,120,900	$1,594,600	$1,636,000	$1,442,700
In-state Travel	$2,000	$900	$3,500	$3,000	$4,100
Out-of-state Travel	$9,500	$6,700	$26,100	$17,700	$24,900
Current Expense	$190,300	$115,900	$84,000	$317,700	$486,900
DP Current Expense	$8,400	$4,000	$505,000	$6,300	$8,300
Capital Outlay	$0	$0	$0	$6,600	$0
Total	$1,576,900	$1,248,400	$2,213,200	$1,987,300	$1,966,900

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	0.0	0.0	0.0	0.0	11.5
Actual FTE	0.0	0.0	0.0	12.0	0.0
Vehicles	0	0	0	1	2

Subcommittee Table of Contents

Program: Communications

Function

The DWS Communications office is responsible for media relations, website management, and program publicity.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$308,600	$303,200	$239,400	$188,500	$245,100
Federal Funds	$562,900	$555,400	$493,200	$453,000	$524,100
Dedicated Credits Revenue	$3,800	$3,500	$3,100	$3,600	$4,000
Transfers - Medicaid	$153,200	$139,900	$112,700	$80,100	$107,800
Total	$1,028,500	$1,002,000	$848,400	$725,200	$881,000

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$955,200	$950,000	$780,800	$642,100	$789,500
In-state Travel	$500	$1,000	$500	$100	$3,500
Out-of-state Travel	$3,900	$0	$2,900	$10,500	$5,500
Current Expense	$65,300	$44,000	$56,900	$66,900	$77,800
DP Current Expense	$3,600	$7,000	$7,300	$5,600	$4,700
Total	$1,028,500	$1,002,000	$848,400	$725,200	$881,000

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	0.0	0.0	0.0	0.0	8.5
Actual FTE	0.0	0.0	0.0	8.0	0.0

Subcommittee Table of Contents

Program: Human Resources

Function

Human Resources provides support to the department by conducting recruitments, employee orientation, grievances, and other personnel-related activities. The service is provided by the Department of Human Resource Management.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$276,000	$358,100	$292,200	$283,600	$324,100
Federal Funds	$810,000	$656,100	$600,600	$684,800	$681,800
Dedicated Credits Revenue	$3,400	$4,000	$3,700	$5,400	$5,100
Transfers - Medicaid	$137,900	$165,200	$137,500	$121,500	$142,800
Total	$1,227,300	$1,183,400	$1,034,000	$1,095,300	$1,153,800

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Current Expense	$1,227,300	$1,183,300	$1,034,000	$1,095,300	$1,153,800
DP Current Expense	$0	$100	$0	$0	$0
Total	$1,227,300	$1,183,400	$1,034,000	$1,095,300	$1,153,800

Subcommittee Table of Contents

Program: Administrative Support

Function

The Administrative Support division supports the department by providing functions such as accounts payable, accounts receivable, budgeting, contract management, warehouse and mail services, fleet, and facilities management.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$2,441,100	$2,510,100	$1,741,400	$1,282,500	$1,282,800
General Fund, One-time	$0	$0	$0	$0	$33,600
Federal Funds	$4,362,800	$4,776,800	$4,430,200	$3,448,900	$4,970,400
Dedicated Credits Revenue	$35,200	$15,900	$16,100	$3,700	$32,600
Transfers - Medicaid	$1,235,400	$1,128,000	$1,457,500	$573,600	$871,600
Transfers - Other Agencies	$0	$0	$0	($14,400)	$0
Beginning Nonlapsing	$0	$0	$0	$135,600	$0
Total	$8,074,500	$8,430,800	$7,645,200	$5,429,900	$7,191,000

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$3,706,000	$3,598,600	$3,565,800	$2,895,800	$3,624,000
In-state Travel	$5,800	$8,500	$8,900	$21,100	$5,000
Out-of-state Travel	$4,000	$3,700	$1,300	$5,800	$5,000
Current Expense	$4,350,600	$4,801,100	$4,056,100	$2,498,400	$3,536,000
DP Current Expense	$8,100	$11,500	$13,100	$10,500	$21,000
DP Capital Outlay	$0	$7,400	$0	$0	$0
Other Charges/Pass Thru	$0	$0	$0	($1,700)	$0
Total	$8,074,500	$8,430,800	$7,645,200	$5,429,900	$7,191,000

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	2,062.0	2,062.0	2,062.0	0.0	46.5
Actual FTE	2,061.8	2,054.2	2,004.7	44.0	0.0
Vehicles	121	116	117	17	13

Subcommittee Table of Contents

Program: Internal Audit

Function

The Internal Audit division performs financial and program audits for various programs across the department. The division also takes the lead in promoting ethical behavior and ensuring proper internal controls. Utah Code Title 63I-5-201 of the Utah Internal Audit Act requires that DWS establish an internal audit program. In addition, the division provides formal monitoring of department contracts in conjunction with contract owners and their management team.

Funding Detail

Sources of Finance (click linked fund name for more info)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
General Fund	$206,500	$202,200	$177,300	$164,100	$189,100
Federal Funds	$378,600	$368,900	$364,200	$395,900	$401,900
Dedicated Credits Revenue	$2,600	$2,300	$2,300	$3,100	$2,900
Transfers - Medicaid	$103,100	$93,400	$83,400	$70,300	$81,900
Total	$690,800	$666,800	$627,200	$633,400	$675,800

Categories of Expenditure (mouse-over category name for definition)	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Personnel Services	$678,000	$664,200	$613,800	$620,300	$666,000
In-state Travel	$1,300	$0	$400	$100	$0
Out-of-state Travel	$0	$0	$0	$0	$9,800
Current Expense	$10,800	$0	$12,200	$10,300	$0
DP Current Expense	$700	$2,600	$800	$2,700	$0
Total	$690,800	$666,800	$627,200	$633,400	$675,800

Other Indicators	2009 Actual	2010 Actual	2011 Actual	2012 Actual	2013 Approp
Budgeted FTE	0.0	0.0	0.0	0.0	7.0
Actual FTE	0.0	0.0	0.0	7.0	0.0

Subcommittee Table of Contents

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.