FY 2016 Appropriation

The Capitol Preservation Board (CPB) manages all functions associated with Capitol Hill facilities and grounds including: maintenance, furnishings, occupancy, public usage, tours, and long range master planning.

The board manages the day-to-day operations of the Capitol building, the East and West buildings, the State Office Building, the Daughters of Utah Pioneers Museum, the Travel Council Building, and the White Chapel. Grounds maintenance and facility management are provided through a contract with the State Division of Facilities Construction and Management (DFCM).

Funding History

Funding Issues

Capitol Building Exterior Security

A consultant study completed with one-time funds appropriated to the Capitol Preservation Board during the 2014 G.S. looked at the exterior security of Capitol Hill. The consultants were asked to estimate the cost of installing bollards around the campus to keep vehicles away from the buildings. The consultants estimated the cost at $2.7 million. In addition, the CPB has estimated a cost of $0.1 million to improve the lift gates at street entrances.

Capitol Hill Interior Security

The Department of Public Safety recently completed an in-depth study of the interior security of the Capitol campus. The study examined camera locations, camera types, alarms, card readers, and installation costs. To address the issues identified by the study would cost approximately $600,000. If this item is funded, additional funding will be needed in the Department of Public Safety for personnel to monitor additional cameras.

Dedicated Credits Increase - CPB

Due to the tiling project the Capitol Preservation Board estimated a loss of $100,000 in event charges and room rentals. As a result their appropriation was reduced by $100,000. Actual results, however, show that events and room rentals have not declined and in fact are higher than prior years. The Analyst recommends an appropriation increase of $100,000 in FY 2015 and FY 2016 from Dedicated Credits.

Fee Increases - Capitol Preservation Board

The board has approved and recommended the Legislature approve the following new fees: - Gold Formal Chair: $5.00. Estimated quantity: 750. Revenue change: $3,750. - Table Pedestal Round 42": $10.00. Estimated quantity: 50. Revenue change: $500. - Table Pedestal Round 20": $10.00. Estimated quantity: 50. Revenue change: $500. Total estimated revenue change: $4,750.00.
Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $8,290,100 from all sources for Capitol Preservation Board. This is a 60.4 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $7,963,200 from the General/Education Funds, an increase of 63.1 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Capitol Building Exterior Security$0$2,800,000
OngoingOne-TimeFinancing Source
$0$2,800,000General Fund, One-time
A consultant study completed with one-time funds appropriated to the Capitol Preservation Board during the 2014 G.S. looked at the exterior security of Capitol Hill. The consultants were asked to estimate the cost of installing bollards around the campus to keep vehicles away from the buildings. The consultants estimated the cost at $2.7 million. In addition, the CPB has estimated a cost of $0.1 million to improve the lift gates at street entrances.
Capitol Building Fire Code Compliance$0$790,000
OngoingOne-TimeFinancing Source
$0$790,000General Fund, One-time
The House Majority Caucus Room is insufficient to accommodate all caucus members and staff without violating fire code. Other configuration issues exist in the Senate. This appropriaiton shifts resources from the Legislature to the Capitol Preservation Board to cover costs of space reconfiguration.
Capitol Hill Interior Security$0$600,000
OngoingOne-TimeFinancing Source
$0$600,000General Fund, One-time
The Department of Public Safety recently completed an in-depth study of the interior security of the Capitol campus. The study examined camera locations, camera types, alarms, card readers, and installation costs. To address the issues identified by the study would cost approximately $600,000. If this item is funded, additional funding will be needed in the Department of Public Safety for personnel to monitor additional cameras.
Dedicated Credits Increase - CPB$100,000$100,000
OngoingOne-TimeFinancing Source
$100,000$100,000Dedicated Credits Revenue
Due to the tiling project the Capitol Preservation Board estimated a loss of $100,000 in event charges and room rentals. As a result their appropriation was reduced by $100,000. Actual results, however, show that events and room rentals have not declined and in fact are higher than prior years. The Analyst recommends an appropriation increase of $100,000 in FY 2015 and FY 2016 from Dedicated Credits.
Memorial Service Reimbursement$0$7,800
OngoingOne-TimeFinancing Source
$0$7,800General Fund, One-time
Becky Lockhart memorial service reimbursement.
Staff Analysis

After the 2002 Winter Olympics in Salt Lake City, the Olympic Committee gave the Capitol Preservation Board $1 million to fund an Olympic Monument on Capitol Hill. The proposed Olympic Monument was several million dollars and additional money was never raised to see it through completion. In April 2014 the board approved a reallocation of these funds to the Utah Olympic Legacy Foundation (UOLF). In a letter dated September 23, 2014, the UOLF outlined its intended use of the funds:

  • $200,000 for Utah Olympic Oval SolaProject
  • $500,000 for Olympic Park Freestyle Pool Ramp Renovatio
  • $363,000 for future project design/study fees and contingency uses

The four primary functions of the Capitol Preservation Board (CPB) are Office Administration, Visitor Services, Inventory and Collections Management, and Stewardship.

Office Administration

  • Approximately 4,260 events scheduled in 25 spaces per year, collecting approximately $400,000 in dedicated credits
  • 1,135 parking stalls managed and reassigned every 2 years
  • 840 access badges or ID forms processed annually (about 70 per month)
  • 500 lobbyist ID badges to be processed in coordination with Lt. Governor's Office
  • 800 recycling bins at 83 locations
  • Approximately 73,000 gallons recycled per year
  • 15 vending machines maintained
  • 90 flags flown and sold per year

Visitor Services

  • 155,000 visitors to the Capitol building each year
  • 50,000 visitors hosted on guided tours each year (numbers peak every legislative session)
  • 50 trained volunteer docents
  • 989 scheduled tours given in 2014
  • 1,154 walk-in tours given in 2014
  • 25,000 visitors use self-guided brochures
  • 4 "Movie Under the Stars" events held, with 2,000 to 3,000 people at each event
  • As of July 2014 switched on-site food caterer from Salt Lake Community College to Chartwells

Inventory and Collections Management

  • 9,164 records in inventory and collections database
  • Recently added Mariner S. Eccles sculpture and plaque
  • 112 works of art on loan from Utah Arts Council, 22 from other sources

Stewardship

  • 65,000 square feet of tile being replaced over two years with estimated $15,000 to $20,000 estimated reduction in dedicated credits collections
  • Weekly web updates regarding the tiling project
  • 4 tenant meetings held per year
  • Phase 2 of security upgrades, which includes cameras on the exterior of the building, began March 2014
  • Mormon Battalion monument restoration planning began April 2014; construction will begin in spring 2015
  • Former store area remodeled to house UHP offices and the new Capitol conference room, with completion scheduled for December 2014

Statute

The following statutes govern operation of the board:

UCA 63C-9-201 establishes the 11-member board, comprised of:

  • The governor or the lieutenant governor
  • The president of the Senate or a designee
  • The speaker of the House of Representatives or a designee
  • The state treasurer
  • The state attorney general
  • Two members of the Senate appointed by the president, one from each party
  • Two members of the House appointed by the speaker, one from each party
  • The chief justice of the Supreme Court or a designee
  • The state historic preservation officer

UCA 63C-9-301 gives the board power to exercise complete jurisdiction over Capitol Hill facilities and grounds, except that control of the legislative area is reserved to the Legislature.

UCA 63C-9-301 also requires the board to:

  • Preserve, maintain, and restore the capitol hill complex, facilities, grounds, and their contents
  • Submit annual budget requests to the governor and Legislature
  • Approve the executive director's work plans and master plans
  • Approve all changes to buildings and grounds
  • In consultation with other relevant agencies, identify and inventory all significant contents of the buildings and all state-owned items of historical significance that were at one time in the buildings
  • Keep archives relating to the construction and content of the buildings and grounds
  • Make rules to administer Capitol Hill
  • Adopt procurement procedures substantially equal to the Utah Procurement Code, though it is exempt from the code

UCA 63C-9-402 lists the duties of the executive director, some of which are to:

  • Develop a twenty-year master plan concerning the maintenance, preservation, restoration, and modification of the Capitol Hill facilities and grounds
  • Develop a furnishings plan for the placement and care of objects under the care of the Board
  • Prepare and recommend an annual budget
  • Prepare an annual detailed report accounting for all funds received and disbursed by the Board during the previous fiscal year
  • Develop a program to locate and acquire state-owned items of historical significance that were at one time in the buildings
  • Approve all art and exhibits placed on Capitol Hill
  • Develop and manage a visitor services program for Capitol Hill with duties that include conducting tours and providing communication services

UCA 63C-9-602 requires any state-owned item identified by the board as historically significant and that was at one time located on Capitol Hill to be transferred to the inventory of the board within sixty days.

UCA 63C-9-702 creates an eleven-member Art Placement Subcommittee of the board to oversee the content and placement of each piece of art.

The board oversaw the restoration of the State Capitol which was completed January of 2008. Since then, CPB has focused on serving visitors by providing web-based scheduling, trained docents, communications, and parking information. CPB also organizes special events throughout the year.

Intent Language

HB0003: Item 134

Under terms of Section 63J-1-603(3)(a) Utah Code Annotated, the Legislature intends that appropriations provided for the Capitol Preservation Board in item 3, Chapter 12, Laws of Utah 2014 not lapse at the close of Fiscal Year 2015.


Visitor Services
Over 150,000 visitors are projected to walk through the doors of the Utah State Capitol this year. The budget for the Visitor Services program is $114,000 and is used to schedule and facilitate group tours, provide uniforms and training for volunteer docents, create informative brochures for self-guided tours, and for maintaining a website that is up-to-date and full of useful information for visitors. This program also includes the Movie Under the Stars program, which is funded through private donations.

Inventory Program
The inventory program was developed to define, identify, and inventory all significant contents of the Capitol Hill Complex and all state-owned items of historical significance. The program also oversees the selection, installation process, and cleaning and maintenance of exhibits, artwork, and statuary in the Capitol, Capitol Hill facilities, and grounds. The annual budget for this program is $98,000.

Administration
The Administration program includes scheduling and setup of the more than 3,700 events that take place on the Capitol Hill Complex each year in addition to the day-do-day operations of the agency. The base budget administration is $468,000, of which $205,000 is captured in dedicated credits. For FY 2015 and FY 2016, dedicated credits are expected to drop to $126,000 per year due to the tile construction that will be taking place.

O & M
The current O&M budget is just over $3.8 million for the entire Capitol Hill Complex and, with the exception of $185,000 from DTS, is paid for entirely out of the CPB budget.

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.