FY 2016 Appropriation

With the approval of the State Board of Education, the State Superintendent appoints the Executive Director of USOR. The Executive Director administers the office in accordance with the direction of the State Superintendent, policies of the State Board, and applicable state and federal laws and regulations.

Funding History
Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $2,717,600 from all sources for Executive Director. This is a 70.4 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,833,700 from the General/Education Funds, a reduction of 15.9 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time New USOR Appropriations Unit for Fed Aspire Grant ($9,837,000)$0
OngoingOne-TimeFinancing Source
($9,837,000)$0Federal Funds
MOTION: I move to create for FY 2016 a new appropriation unit in the Utah State Office of Rehabilitation (USOR) to account separately for the federal Aspire Grant and to move the $9,837,000 federal Aspire Grant funding currently in the USOR FY 2016 base budget from the appropriation unit for the Executive Director's Office to the newly created appropriation unit solely for the Aspire Grant. EXPLANATION: "USOR respectfully requests a new appropriation unit be established for our Aspire Grant. Superintendent Smith has tasked me [to identify] areas that will improve our financial controls and management. By doing this it will provide a more precise means of meeting funds control and management objective of these dollars. We recommend establishing PBF for this purpose." [Scott Jones, Acting USOR Director]
Supplemental Federal Funds Adjustment - Office of Rehabilitation$0$6,400,000
OngoingOne-TimeFinancing Source
$0$6,400,000Federal Funds
No Description
USOE Indirect Cost Pool Transfers - USOR ($262,200) ($276,000)
OngoingOne-TimeFinancing Source
($262,200) ($276,000)Transfers - Indirect Costs
No Description
Staff Analysis

For the most recent completed fiscal year, the following information represents the purposes for which the money was used:

USOR Executive Director Detailed Purposes

Number of Active Business Partners in Business Relations Network

Complete necessary orders of configuring computers and upgrading Internet data wiring preparatory for successful implementation of new case management system

Statute

The following statutes detail the creation of the Executive Director's office, provide for the appointment of the Executive Director and enumerate the functions of the office.

Utah Code:

  • UCA 53A-24-104 -- Directs the State Superintendent, with approval of the State Board of Education, to appoint an Executive Director for the State Office of Rehabilitation.
  • UCA 53A-24-105 -- Details the statutory functions of the Executive Directors Office, including: program administration, budgeting, establishing divisions, conducting studies and making reports pursuant to office functions.

Federal Law:

  • 29 USC 721 (a)(2)(B)(ii) -- Executive Director

The Executive Director's Office supervises and coordinates the four operating divisions, which include: the Division of Services for the Blind and Visually Impaired, the Division of Rehabilitation Services, the Division of Disability Determination Services, and the Division of Services to the Deaf and Hard of Hearing.

Functions of the Executive Director's office include planning, budgeting, policy and procedure development, program evaluation, program and fee approval, facility and lease management, computer network development and maintenance, contracts and monitoring, public relations, special project grants, personnel, and training. The office also acts as the primary interface between the Legislature, the State Board of Education, the Rehabilitation Services Administration and the Social Security Administration for the various divisions.

Intent Language

HB0003: Item 94

The Legislature intends that the Utah State Office of Rehabilitation prepare proposed performance measures for all new state funding or TANF federal funds for building blocks and give this information to the Office of the Legislative Fiscal Analyst by June 30, 2015. At a minimum the proposed measures should include those presented to the Subcommittee during the requests for funding. If the same measures are not included, a detailed explanation as to why should be included. The Utah State Office of Rehabilitation shall provide its first report on its performance measures to the Office of the Legislative Fiscal Analyst by October 31, 2015. The Office of the Legislative Fiscal Analyst shall give this information to the legislative staff of the Health and Human Services Interim Committee.


HB0003: Item 94

The Legislature intends the departments of Health, Human Services, and Workforce Services and the Utah State Office of Rehabilitation provide to the Office of the Legislative Fiscal Analyst by June 1, 2015 a report outlining how funds are distributed within the state when passed through to local government entities or allocated to various regions and how often these distributions are reviewed and altered to reflect the relevant factors associated with the programs. (1) Is the program considered a statewide program (this would include something that serves all rural areas)? a. Is the implementation of the program really statewide? If not, is there a compelling reason why? (2) Who gets the money (by county)? (3) What is the methodology for distributing the money? a. How does the distribution compare to actual need as expressed by population? i. [If distributions are not reflecting current need (as represented by population), please explain why not?] b. If not done by population, what is the reason? (4) Does statute say anything about distribution and equity for the program?


SB0002: Item 87

The Legislature intends the Utah State Office of Rehabilitation (USOR), in conjunction with the Utah State Office of Education and the Utah State Board of Education, provide to the Office of the Legislative Fiscal Analyst no later than September 1, 2015: 1) A report on the USOR fiscal status for the recently completed state Fiscal Year 2015, including identification of one-time funding sources used to pay for ongoing services; 2) A projection of the USOR fiscal status for state Fiscal Year 2016, including any anticipated uses of one-time funding sources to pay for ongoing services; 3) A projection of the USOR anticipated fiscal status for state Fiscal Year 2017, including any anticipated uses of one-time funding sources to pay for ongoing services; 4) Any anticipated reductions in paid client services for state fiscal years 2015, 2016, or 2017; 5) The status of paid client services and numbers affected by reductions, if any; 6) The status of the Order of Selection waiting list and estimated numbers affected, if any; 7) The status of federal Maintenance of Effort and its effect on state liability; 8) Recommendations regarding the organizational placement of USOR and its subunits in order to provide proper oversight, management, and support; and 9) The history and current status of the individuals with Visual Impairment Fund.


SB0002: Item 87

The Legislature intends the Departments of Workforce Services, Health, Human Services, and the Utah State Office of Rehabilitation provide a report regarding each agency's highest cost individuals and possible efficiencies through coordination, early intervention, and prevention. The Legislature further intends these agencies provide a report to the Office of the Legislative Fiscal Analyst by September 1, 2015. The report shall include the following regarding high cost individuals: 1) a summary, by program, of individuals receiving services in excess of $100,000 total fund annually in any given agency, what percentage of total costs is spent on these individuals, and what the agency is doing to manage these costs in an efficient manner, 2) an assessment of these high cost individuals receiving services from multiple agencies, 3) a description of agency coordination regarding high cost individuals accompanied by a list of areas where agencies specifically coordinate on these high cost individuals, 4) recommendations regarding how best to serve these high cost individuals in least restrictive settings where appropriate and consistent with choice, and 5) recommendation on how agency efforts might better be coordinated across programs.


SB0002: Item 87

The Legislature intends that the Utah State Office of Rehabilitation prepare proposed performance measures for all new state funding or TANF federal funds for building blocks and give this information to the Office of the Legislative Fiscal Analyst by June 30, 2015. At a minimum the proposed measures should include those presented to the Subcommittee during the requests for funding. If the same measures are not included, a detailed explanation as to why should be included. The Utah State Office of Rehabilitation shall provide its first report on its performance measures to the Office of the Legislative Fiscal Analyst by October 31, 2015. The Office of the Legislative Fiscal Analyst shall give this information to the legislative staff of the Health and Human Services Interim Committee.


SB0003: Item 140

The Legislature intends that, under 63J-1-206(e), the Utah State Office of Rehabilitation transfer $9,837,000 from the federal Aspire Grant between the Executive Director's Office to the newly created Aspire Grant program beginning in FY 2016.


SB0007S01: Item 32

The Legislature intends that the Utah State Office of Rehabilitation report on the following performance measures for its line item: (1) Vocational Rehabilitation - Increase the number of rehabilitation outcomes (Target = 3,665), (2) Vocational Rehabilitation - maintain or increase a successful rehabilitation closure rate (Target = 60%), and (3) Deaf and Hard of Hearing - Increase in the number of individuals served by DSDHH programs (Target = 7,144) by January 1, 2016 to the Social Services Appropriations Subcommittee.


The Education Fund provided 58 percent of funding for the Executive Director's Office in FY 2014. The office receives approximately 42 percent of its revenue from the federal government. In addition, the Executive Director's office generates a small portion of its revenue from dedicated credits.

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.