Below are some of the materials
covered in the Tuesday, September 23rd Social Services Appropriations Subcommittee meeting. The numbers in front of the document
name refer to the order of items on the 9/23 agenda.
Background Check Report (http://le.utah.gov/interim/2014/pdf/00004218.pdf)
- Report on Possible Consolidation of Background Check Systems
- "[Direct Access Clearance System (DACS)] will
allow coordination between the Department of Health and Department of Public
Safety for a federal and state criminal record search on fingerprints. The
Department of Public Safety will retain submitted fingerprints and run a
nightly routine to match these fingerprints against any new charges, arrests,
warrants or convictions and notify the DACS system. This rap-back process
allows the Department of Health the ability to only require an applicant to be
fingerprint once because of the continuous monitoring of the system. The
DACS system and rap-back process could potentially be used by other agencies to
gain further efficiencies. The Department of Health will not have unrestricted
access to the DACS system until July 2015. During the next two years, the
agencies involved in this report will review business requirements and
coordinate to determine the feasibility of expanding the system to other
- "It is also possible to gain efficiencies
through the consolidation and sharing of LiveScan machines across the State. It
could be beneficial to all agencies if machines were accessible to all agencies
as opposed to only being available to the owner of the machine."
In-depth Budget Review Recommendations (http://le.utah.gov/interim/2014/pdf/00004221.pdf)
funds have unfinished recommendations. Would legislators like to
pursue any of them?
Proposed Performance Measures for New State Funding - In compliance with
intent language below are the performance measure reports from each agency with
a summary by the Fiscal Analyst (http://le.utah.gov/interim/2014/pdf/00004200.pdf)
for new funding from state funds and TANF federal funds.
Services - http://le.utah.gov/interim/2014/pdf/00004253.pdf
Services - http://le.utah.gov/interim/2014/pdf/00004205.pdf
A Performance Audit of the Department of Workforce Services Work Environment
Department of Workforce Services will provide an update on the following 14
recommendations from the legislative audit:
- "Improve data tracking and analysis to
determine and isolate the efficiency gains achieved from any new
- "Address the financial and motivational
sustainability of their Pay for Performance program given the reduction of
incentive amounts resulting from increased employee participation."
- "Continue to account for inequitable
opportunities among employees by recognizing outputs that better define the
performance of its workers."
- "Tighten Eligibility Services Division
controls over the determinations process or adjust incentives to control for
potential negative employee behavior."
- "Consider improving its ability to track
individual work process inputs and/or shifting focus from individual-oriented
rewards to incentives better matching existing interdependent work
- "Consider additional nonmonetary
enrichments and work process changes that may cultivate employee trust and
reestablish intrinsic, public-service-oriented motivators."
- "Limit Pay for Performance incentives to
only its eligibility specialists, unless supervisor and management incentives
are redesigned to isolate the individual impacts of supervisors and
- "Develop hierarchy-specific benchmarks for
accuracy that are similar to existing productivity requirements."
- "Continue addressing any remaining issues
associated with selection bias in the Performance Review Team case review
- "Develop processes to document the
frequency and basis that errors identified by Performance Review Team case
reviewers are being appealed and overturned."
- "Adjust its sampling methodology to provide
a greater level of confidence in conclusions about employee performance."
- "Adopt guidelines and tools that specify
acceptable employee performance and clarify when negative personnel actions are
- "Determine ways to slow the rate of large
scale changes and ensure that employees are able to effectively adapt to
- "Update its client data access policy from
zero tolerance to allow more firm but flexible policy."
Temporary Assistance for Needy Families Report (http://le.utah.gov/interim/2014/pdf/00004265.pdf)
- the committee will need to determine if it agrees with the direction taken by
Workforce Services regarding TANF and also suggest (if desired) additional
areas for Workforce Services to pursue.
compliance with intent language, the Department of Workforce Services prepared
the linked report providing the following information:
- Detail of DWS efforts to serve families in need
statewide including additional ways of serving families pursued in the prior
- Analysis of relevant fiscal implications including
implications on systems and staffing
- Review of demographic data informing why
individuals are currently not receiving services
- Review of other options to implement additional
services and programs
- Inventory of other states currently availing
themselves of options not currently in place in Utah
- Further options for Legislative consideration to
use available TANF funding to better serve families in need statewide
Afternoon Meeting (http://le.utah.gov/interim/2014/pdf/00003901.pdf)
Subcommittee Questions from the 2014 General Session - Human Services (http://le.utah.gov/interim/2014/pdf/00004238.pdf)
Local Mental Health Medicaid Match Report (http://le.utah.gov/interim/2014/pdf/00004241.pdf)
language required the Division of Substance Abuse and Mental Health with the
Utah Association of Counties and local mental health centers to provide this
report, which includes historical information on Medicaid match paid by local
authorities along with their Medicaid-related caseloads. The report also
includes several recommendations which the committee will need to decide upon
including the following two questions in response to the report's recommendations:
- Does the Legislature want to fund the $6.4
million local Medicaid match request with ongoing funding for FY 2016?
- Does the Legislature want to include the
Medicaid "match dollars" with the Medicaid Consensus monies, in order for this
funding to receive automatic future increases?
Summary for Social Services Members (http://le.utah.gov/interim/2014/pdf/00004227.pdf)
- A subcommittee member requested a comparison of what the Social Services Appropriations
Subcommittee recommended vs. final action by the Legislature. This
documents does that comparison using the following highlighting system:
= subcommittee recommendation implemented as recommended
- Yellow = subcommittee recommendation changed in some way, notes
explaining the difference
- No color or red = subcommittee recommendation not funded or item
page 14, there is a list of new intent language statements and bills with fiscal
impact that affect Social Services' agencies.
What is a CHC - April '14 (http://le.utah.gov/interim/2014/pdf/00004232.pdf)
- What is a Community Health Center?
centers are community-based and patient-directed organizations that serve
populations with limited access to health care."