COBI 2015 - Contracts and Leases

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Contracts and Leases line item provides courthouses and office space in which the judiciary adjudicates cases. There are 40 facilities that the Courts operate. The Utah Constitution requires a courthouse in each county seat. The Contracts and Leases Program also provides offices in the community where juvenile probation officers can meet with the family and youth under their supervision. Expenses under Contracts and Leases include items such as:

rent/lease payments for facilities,
janitorial services,
utility costs,
perimeter/building security, and
county contract sites.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $20,218,800 from all sources for Contracts and Leases. This is a 0.2 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $15,375,300 from the General/Education Funds, an increase of 0.7 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time 4th District Courthouse Expansion O&M$549,100 ($549,100)

OngoingOne-TimeFinancing Source

$549,100$0General Fund

$0 ($549,100)General Fund, One-time

This pays for future O&M on a non-state funded building authorized in S.B. 9.

Staff Analysis

Much of what funds the costs in this line item are funds from the General Fund Restricted - State Court Complex Account. While the balance in this account may be used for certain expenses they may not be used for expenses that the General Fund currently covers unless the statute changed. However the Legislature may consider qualifying expenses to cover costs currently funded with the Generl Fund.

Much of the recent decrease in costs are due to expiring leases that were not renewed, or were renegotiated.

Under recent Legislative policy, the Legislature appropriates ongoing funds for operations and maintenance (O&M) at the same time as it authorizes new state-funded buildings. Funding for programs in the new buildings is the responsibility of the Subcommittee.

Intent Language

HB0003: Item 22

Under Section 63J-1-603 of the Utah Code, the Legislature intends that the appropriations provided for in the Contracts & Leases line item not lapse at the close of Fiscal Year 2015.

The two major sources of funding are from the State General Fund and the General Fund Restricted -- State Court Complex Account.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Contracts and Leases	19,952,900	19,063,300	19,090,200	19,472,700	20,115,900	68,100	20,184,000	34,800	20,218,800
Total	$19,952,900	$19,063,300	$19,090,200	$19,472,700	$20,115,900	$68,100	$20,184,000	$34,800	$20,218,800

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	15,179,100	15,178,800	14,456,000	14,986,400	15,271,700	0	15,271,700	652,000	15,923,700
General Fund, One-time	0	(750,000)	(21,500)	(742,700)	700	0	700	(549,100)	(548,400)
Dedicated Credits Revenue	253,500	256,400	253,600	254,500	250,000	0	250,000	0	250,000
GFR - State Court Complex	4,400,000	4,400,000	4,400,500	4,793,500	4,593,500	0	4,593,500	0	4,593,500
Beginning Nonlapsing	349,100	228,800	250,700	249,100	0	68,100	68,100	(68,100)	0
Closing Nonlapsing	(228,800)	(250,700)	(249,100)	(68,100)	0	0	0	0	0
Total	$19,952,900	$19,063,300	$19,090,200	$19,472,700	$20,115,900	$68,100	$20,184,000	$34,800	$20,218,800

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	145,000	133,600	158,300	163,500	192,400	(25,400)	167,000	5,500	172,500
In-state Travel	600	3,000	3,400	1,900	3,400	0	3,400	0	3,400
Out-of-state Travel	1,700	0	2,100	0	1,000	0	1,000	0	1,000
Current Expense	18,837,700	18,014,000	18,154,800	18,611,900	19,457,200	93,500	19,550,700	29,300	19,580,000
DP Current Expense	9,100	17,700	9,400	85,200	0	0	0	0	0
Capital Outlay	47,100	0	0	0	0	0	0	0	0
Other Charges/Pass Thru	911,700	895,000	762,200	610,200	461,900	0	461,900	0	461,900
Total	$19,952,900	$19,063,300	$19,090,200	$19,472,700	$20,115,900	$68,100	$20,184,000	$34,800	$20,218,800

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	1	2	2	2	3	0	3	0	3
Actual FTE	1.70	1.80	2	2	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.