COBI 2015 - Human Resource Management

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Department of Human Resource Management (DHRM) is the central human resource office for the executive branch of the state. Department staff is responsible for the recruitment, performance management, statewide management liability training, classification, workforce planning, employee relations, and compensation functions as well as the state's human resource information systems.

While the administration and IT functions of DHRM are funded directly through General Fund appropriations, the majority of the funding for this department comes through its internal service fund (ISF). The ISF allows DHRM to charge participating agencies a set rate per full time employee equivalent (FTE) based on services provided. This funding arrangement provides increased funding flexibility for the legislature, and agencies, as well as improved accuracy in cost accounting.

DHRM currently provides services for 20,000 state employees. Of these employees, 18,400 are provided with direct HR services and 13,400 are provided with payroll services. All 20,000 employees have access to the employee gateway which includes employement profiles as well as access to benefits and salary information and forms, HR news, training opportunities, and other HR related information.

Funding History

Related Publications

DHRM Proposal to Shift Costs

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $15,731,800 from all sources for Human Resource Management. This is a 7.1 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $2,654,600 from the General/Education Funds, an increase of 1.9 percent from revised Fiscal Year 2015 estimates.

The following are performance measures tracked within this organization.

State Employee to Population Ratio

Statute

UCA 67-19: Utah State Personnel Management Act

Intent Language

HB0003: Item 131

Under the terms of Section 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for the Career Service Review Office in Laws of Utah 2014, Chapter 6, Item 3 shall not lapse at the close of fiscal year 2015. The use of any nonlapsing funds is limited to $250,000 for Human Resource Enterprise system rebuild and $50,000 for Statewide Management Training.

The Department of Human Resource Management is comprised of two distinct line items. The first receives funding from the General Fund and is responsible for department oversight and IT projects. The second is an internal service fund and receives funding from the agencies it serves. The internal service fund prodives the bulk of the day-to-day HR operations.

Display By:

Line Item

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Line Items	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Human Resource Management	3,217,700	2,540,600	2,474,300	2,757,400	2,806,000	147,500	2,953,500	99,700	3,053,200
Total	$3,217,700	$2,540,600	$2,474,300	$2,757,400	$2,806,000	$147,500	$2,953,500	$99,700	$3,053,200

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	2,757,100	2,669,600	2,757,600	2,851,100	2,598,700	0	2,598,700	48,400	2,647,100
General Fund, One-time	450,000	0	0	(214,600)	7,300	0	7,300	200	7,500
Dedicated Credits Revenue	165,400	175,700	154,700	217,300	200,000	0	200,000	0	200,000
Beginning Nonlapsing	460,200	508,300	547,900	593,800	93,800	252,300	346,100	(147,500)	198,600
Closing Nonlapsing	(508,300)	(547,900)	(593,800)	(346,100)	(93,800)	(104,800)	(198,600)	198,600	0
Lapsing Balance	(106,700)	(265,100)	(392,100)	(344,100)	0	0	0	0	0
Total	$3,217,700	$2,540,600	$2,474,300	$2,757,400	$2,806,000	$147,500	$2,953,500	$99,700	$3,053,200

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,406,300	1,358,600	1,356,900	1,351,000	1,280,100	(64,600)	1,215,500	161,000	1,376,500
In-state Travel	1,000	1,700	600	3,000	3,000	(300)	2,700	(2,000)	700
Out-of-state Travel	14,200	8,900	12,300	12,700	24,000	9,000	33,000	0	33,000
Current Expense	803,500	307,700	320,000	397,700	430,100	55,900	486,000	(78,000)	408,000
DP Current Expense	1,055,700	998,100	924,800	1,145,300	1,068,800	147,500	1,216,300	18,700	1,235,000
Other Charges/Pass Thru	(63,000)	(134,400)	(140,300)	(152,300)	0	0	0	0	0
Total	$3,217,700	$2,540,600	$2,474,300	$2,757,400	$2,806,000	$147,500	$2,953,500	$99,700	$3,053,200

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	23	22	23	24	14	1	15	(1.40)	13.60
Actual FTE	14.85	14	14	13.20	0	0	0	0	0

Line Items	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
ISF - Human Resource Management	10,254,400	10,481,300	10,549,100	11,362,300	12,089,200	(353,100)	11,736,100	942,500	12,678,600
Total	$10,254,400	$10,481,300	$10,549,100	$11,362,300	$12,089,200	($353,100)	$11,736,100	$942,500	$12,678,600

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Dedicated Credits Revenue	0	0	0	0	0	0	0	624,000	624,000
Dedicated Credits - Intragvt Rev	10,254,400	10,481,300	10,549,100	11,362,300	12,089,200	(353,100)	11,736,100	318,500	12,054,600
Total	$10,254,400	$10,481,300	$10,549,100	$11,362,300	$12,089,200	($353,100)	$11,736,100	$942,500	$12,678,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	9,387,400	9,000,100	9,599,000	9,871,400	10,513,000	157,000	10,670,000	624,000	11,294,000
In-state Travel	10,600	11,000	9,400	14,600	15,000	(10,000)	5,000	0	5,000
Out-of-state Travel	10,400	9,800	15,500	15,300	30,000	(10,000)	20,000	0	20,000
Current Expense	358,100	1,141,800	537,300	478,700	974,600	(21,100)	953,500	(150,000)	803,500
DP Current Expense	549,800	919,500	796,100	740,900	515,900	253,600	769,500	0	769,500
DP Capital Outlay	0	0	(166,700)	0	0	0	0	0	0
Capital Outlay	13,500	9,400	18,200	0	0	0	0	0	0
Other Charges/Pass Thru	207,400	139,600	279,500	39,200	40,000	(4,500)	35,500	(5,000)	30,500
Depreciation	0	0	0	18,100	19,600	(19,600)	0	0	0
Total	$10,537,200	$11,231,200	$11,088,300	$11,178,200	$12,108,100	$345,400	$12,453,500	$469,000	$12,922,500

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	144	143.80	150.10	142	142	0	142	0	142
Actual FTE	113.87	118.30	124.80	123	0	0	0	0	0
Authorized Capital Outlay	0	54,300	0	0	0	0	0	0	0
Retained Earnings	3,130,300	2,388,500	1,544,500	1,728,300	1,210,200	(298,800)	911,400	(449,100)	462,300

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.