COBI 2015 - Administration

Overview
Issues
Performance
Financials

Sources Uses

FY 2016 Appropriation

The division's administrative office directs the service delivery system for the state's child welfare and domestic violence programs. This office also oversees the division's budgetary procedures and controls; secures federal, state, and other funds; monitors and evaluates service delivery; and develops plans to meet the mission and goals of the division.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $4,614,300 from all sources for Administration - DCFS. This is a 2.9 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $3,939,000 from the General/Education Funds, an increase of 2.6 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time DCFS Legal Fees$0$28,000

OngoingOne-TimeFinancing Source

$0$28,000General Fund, One-time

DCFS Legal Fees - "to implement a favorable Board of Examiners' recommendation." The Board of Examiners (Governor, Attorney General, State Auditor) sent a letter to the Senate President and Speaker of the House. The letter stated the following: "Pursuant to Utah Code Ann. Section 63G-9-1 0 1 etc. seq. , this letter reports to the Legislature the recommendation of the Board of Examiners for claims filed against the state for which funds have not been provided . . . The Board reviewed the report provided by Doug and Janet McLain for foster care adoption expenses and recommends payment in the amount of $27,568.25."

Staff Analysis

For the most recent completed fiscal year, the following information represents the purposes for which the money was used:

Child and Family Services Administration Detailed Purposes

All Division of Child and Family Services (DCFS) regions throughout the state have access to the Adoption Exchange program. "The Adoption Exchange is located in Salt Lake County, however, the contractor is contracted to provide services to help all of DCFS, no matter what region or county . . . This is a statewide contract for services that DCFS can use as we need to list children for adoption. Distribution is to the most populace area of the State. However, the provider covers the entire State."

Percent satisfactory outcomes on qualitative case reviews

Percent satisfactory outcomes on system performance

Caseworker turnover rate

Regarding the positive trend greater than 5% in the percent satisfactory outcomes on qualitative case reviews from the DCFS Administration program performance measures, the agency states, "The drop two years ago was the result of some very low scores in one region. This affected the overall scores for the state. There was concerted effort to improve the performance in the areas identified in the QCR in that particular region and to support continued practice improvement in the other regions as well. The following year we saw improvement that was sustained in the QCR this year."

Intent Language

HB0003: Item 92

Under Section 63J-1-603 of the Utah Code, the Legislature intends that any remaining funds provided for the Division of Child and Family Services, in Item 41, Chapter 13, Laws of Utah 2014 not lapse at the close of FY 2015. The Legislature further intends that these non-lapsing funds are to be used for Adoption Assistance, Out of Home Care, Service Delivery, In-Home Services, Special Needs, and SAFE Management Information System modernization consistent with the requirements found at UCA 63J-1-603(3)(b).

SB0002: Item 85

The Legislature intends the Department of Human Services' Division of Child and Family Services use nonlapsing state funds originally appropriated for Adoption Assistance non-IV-E monthly subsidies for any children that were not initially Title IV-E eligible in foster care, but that now qualify for Title IV-E adoption assistance monthly subsidies under eligibility exception criteria specified in P.L. 112-34 [Social Security Act Section 473(e)]. These funds shall only be used for child welfare services allowable under Title IV-B or Title IV-E of the Social Security Act consistent with the requirements found at UCA 63J-1-603(3)(b).

SB0002: Item 85

The Legislature intends to reinvest non-lapsing state funds originally appropriated for Out of Home Care to enhance Service Delivery or In-Home Services consistent with the requirements found at UCA 63J-1-603(3)(b). The purpose of this reinvestment of funds is to increase capacity to keep children safely at home and reduce the need for foster care, in accordance with Utah's Child Welfare Demonstration Project authorized under Section 1130 of the Social Security Act (Act) (42 U.S.C. 1320a-9), which grants a waiver for certain foster care funding requirements under Title IV-E of the Act. These funds shall only be used for child welfare services allowable under Title IV-B or Title IV-E of the Act.

SB0007S01: Item 30

The Legislature intends that the Department of Human Services report on the following performance measures for the Child and Family Services line item: (1) Administrative Performance: Percent satisfactory outcomes on qualitative case reviews/system performance (Target = 85%/85%), (2) Child Protective Services:� Absence of maltreatment recurrence within 6 months (Target = 94.6%), and (3) Out of home services: Percent of children reunified within 12 months (Target = 74.2%) by January 1, 2016 to the Social Services Appropriations Subcommittee.

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Expenditure Category

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Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	2,622,900	3,604,900	3,561,700	3,372,900	3,793,000	0	3,793,000	126,500	3,919,500
General Fund, One-time	0	0	0	8,500	16,900	28,000	44,900	(25,400)	19,500
Federal Funds	727,600	514,100	629,300	885,100	650,000	0	650,000	26,800	676,800
American Recovery and Reinvestment Act	(5,500)	0	0	0	0	0	0	0	0
Dedicated Credits Revenue	0	0	0	0	500	(500)	0	0	0
GFR - National Mens Prof Bball Team Spt	0	0	0	0	12,500	0	12,500	0	12,500
Transfers - Within Agency	(71,000)	(81,700)	(157,700)	(8,200)	0	(14,000)	(14,000)	0	(14,000)
Closing Nonlapsing	(9,400)	(460,300)	(100)	0	0	0	0	0	0
Total	$3,264,600	$3,577,000	$4,033,200	$4,258,300	$4,472,900	$13,500	$4,486,400	$127,900	$4,614,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	2,628,700	2,932,300	3,287,700	3,455,900	3,483,000	(2,500)	3,480,500	145,100	3,625,600
In-state Travel	33,700	40,700	59,400	87,900	66,200	32,600	98,800	0	98,800
Out-of-state Travel	300	2,800	700	5,700	1,000	4,700	5,700	0	5,700
Current Expense	412,000	350,000	404,500	431,700	544,500	(26,100)	518,400	7,200	525,600
DP Current Expense	47,800	94,200	89,500	102,700	119,800	1,700	121,500	3,600	125,100
Capital Outlay	0	0	9,900	0	0	0	0	0	0
Other Charges/Pass Thru	142,100	157,000	181,500	174,400	258,400	3,100	261,500	(28,000)	233,500
Total	$3,264,600	$3,577,000	$4,033,200	$4,258,300	$4,472,900	$13,500	$4,486,400	$127,900	$4,614,300

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	40.50	35.05	38.80	42.40	42.97	0.53	43.50	0	43.50
Actual FTE	33.53	36.70	40.90	42.40	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.