COBI 2015 - Child Welfare Management Information System

Overview
Issues
Performance
Financials

Sources Uses

FY 2016 Appropriation

This management information system, known as SAFE, provides statewide electronic case management. The system automatically develops service need lists, develops documents needed for foster care placements, maintains education and other case histories, electronically notifies caseworkers of required actions and related time frames, and facilitates report creation. It also electronically connects with other systems such as the Office of Recovery Services Information System (ORSIS) and the Contracts, Approvals, and Payments System (CAPS). It is the document of record for all child protective service cases. It also provides data for division management as well as for federal reports.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $6,129,200 from all sources for Child Welfare Management Information System. This is a 5.5 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $2,744,400 from the General/Education Funds, an increase of 2.5 percent from revised Fiscal Year 2015 estimates.

Staff Analysis

For the most recent completed fiscal year, the following information represents the purposes for which the money was used:

DCFS Child Welfare Management Information System Detailed Purposes

Meets needs of multiple users (# of users)

Meets needs of agencies (# concurrent users)

Intent Language

HB0003: Item 92

Under Section 63J-1-603 of the Utah Code, the Legislature intends that any remaining funds provided for the Division of Child and Family Services, in Item 41, Chapter 13, Laws of Utah 2014 not lapse at the close of FY 2015. The Legislature further intends that these non-lapsing funds are to be used for Adoption Assistance, Out of Home Care, Service Delivery, In-Home Services, Special Needs, and SAFE Management Information System modernization consistent with the requirements found at UCA 63J-1-603(3)(b).

SB0002: Item 85

The Legislature intends the Department of Human Services' Division of Child and Family Services use nonlapsing state funds originally appropriated for Adoption Assistance non-IV-E monthly subsidies for any children that were not initially Title IV-E eligible in foster care, but that now qualify for Title IV-E adoption assistance monthly subsidies under eligibility exception criteria specified in P.L. 112-34 [Social Security Act Section 473(e)]. These funds shall only be used for child welfare services allowable under Title IV-B or Title IV-E of the Social Security Act consistent with the requirements found at UCA 63J-1-603(3)(b).

SB0002: Item 85

The Legislature intends to reinvest non-lapsing state funds originally appropriated for Out of Home Care to enhance Service Delivery or In-Home Services consistent with the requirements found at UCA 63J-1-603(3)(b). The purpose of this reinvestment of funds is to increase capacity to keep children safely at home and reduce the need for foster care, in accordance with Utah's Child Welfare Demonstration Project authorized under Section 1130 of the Social Security Act (Act) (42 U.S.C. 1320a-9), which grants a waiver for certain foster care funding requirements under Title IV-E of the Act. These funds shall only be used for child welfare services allowable under Title IV-B or Title IV-E of the Act.

SB0007S01: Item 30

The Legislature intends that the Department of Human Services report on the following performance measures for the Child and Family Services line item: (1) Administrative Performance: Percent satisfactory outcomes on qualitative case reviews/system performance (Target = 85%/85%), (2) Child Protective Services:� Absence of maltreatment recurrence within 6 months (Target = 94.6%), and (3) Out of home services: Percent of children reunified within 12 months (Target = 74.2%) by January 1, 2016 to the Social Services Appropriations Subcommittee.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	3,287,700	2,954,400	2,331,900	1,841,200	2,674,900	0	2,674,900	63,400	2,738,300
General Fund, One-time	0	0	0	1,900	3,800	0	3,800	2,300	6,100
Federal Funds	2,748,500	2,573,500	3,064,700	3,519,500	3,128,700	0	3,128,700	256,100	3,384,800
Beginning Nonlapsing	0	0	702,900	733,500	0	0	0	0	0
Closing Nonlapsing	(54,900)	(231,800)	(733,500)	0	0	0	0	0	0
Lapsing Balance	0	(100)	0	0	0	0	0	0	0
Total	$5,981,300	$5,296,000	$5,366,000	$6,096,100	$5,807,400	$0	$5,807,400	$321,800	$6,129,200

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,053,700	961,000	1,069,700	1,198,800	1,228,900	(9,200)	1,219,700	32,600	1,252,300
In-state Travel	1,000	200	300	100	300	(300)	0	0	0
Out-of-state Travel	0	0	0	100	0	0	0	0	0
Current Expense	53,200	56,700	43,700	40,200	51,700	(8,500)	43,200	1,200	44,400
DP Current Expense	4,873,400	4,278,100	4,252,300	4,856,900	4,526,500	18,000	4,544,500	288,000	4,832,500
Total	$5,981,300	$5,296,000	$5,366,000	$6,096,100	$5,807,400	$0	$5,807,400	$321,800	$6,129,200

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	13.40	11.01	15.25	13.98	14.90	0.10	15	0	15
Actual FTE	13.63	13.80	14	15.50	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.