COBI 2015 - Department Administrative Services

Overview
Issues
Background
Financials

Sources Uses

FY 2016 Appropriation

The Administrative Services program provides management and technical services to the other divisions of the department in areas requiring technical training, education or knowledge.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $23,801,300 from all sources for Department Administrative Services. This is a 7.4 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $23,711,700 from the General/Education Funds, a reduction of 3.7 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Capital Projects Fund$0$993,600

OngoingOne-TimeFinancing Source

$0$993,600Capital Projects Fund

No Description

Statute

There is no specific statute governing this division. UCA 64-13-25 establishes standards for audits within the department. The remaining programs in the division are governed by Administrative Rules and operate to support the department.

Functions include records management, facilities management, policy and procedures, information technology, research and planning, audit, human resources, and finance. This division helps the department meet its goals and objectives by providing support services required for the agency to meet its mission.

Financial Services - The Financial Service Bureau processes 300,000 documents per year. These include: Department payroll and leave accounting for over 2,100 employees, expenditure and revenue accounting, offender obligation restitution and fines, purchasing coordination, and annual budget documents preparation.

Facilities Management. - This bureau works with Division of Facilities Construction and Management on all technical aspects of UDC construction projects.

Records Bureau - The Records Bureau administers department Total Quality Management (TQM) programs, internal and external records systems, and issues coordination.

Funding and Function Shifted - Several of the above listed functions were shifted to the Office of the Executive Director during FY 2003. In order to enhance operational efficiency, the department has shifted these functions back to Administrative Services. Human Resources and Information Services administration and staff have been transferred to the Department of Human Resource Management and Department of Technology Services respectively.

Intent Language

HB0003: Item 15

Under Section 63J-1-603 of the Utah Code, the Legislature intends that the appropriations for the Utah Department of Corrections - Programs and Operations in item 27 of chapter 14, Laws of Utah 2014 not lapse at the close of Fiscal Year 2015.

HB0003: Item 15

The Legislature intends that, if the Department of Corrections is able to reallocate resources internally to fund additional Adult Probation and Parole agents, for every two agents hired, the Legislature grants authority to purchase one vehicle with Department funds.

SB0002: Item 13

The Legislature grants authority to the Department of Corrections to purchase up to 22 vehicles for new staff to implement the Justice Reinvestment Initiative.

SB0003: Item 1

Notwithstanding intent language in Item 150, House Bill 3, 2015 General Session, the Legislature intends that the Division of Facilities Construction and Management (DFCM) transfer $960,700 from the Capital Projects Fund to the Department of Corrections (UDC) to be used in the following manner: (1) $190,700 for equipment and furnishings for the new 192 bed Gunnison pod, and (2) $770,000 for the purchase of vehicles. This funding comes from surplus money that was transferred from UDC to DFCM in previous years for the retrofit of the Fortitude Parole Violator Center.

SB0003: Item 1

The Legislature intends that the Division of Facilities and Construction Management transfer $993,600 from the Capital Projects Fund to the Department of Corrections - Programs and Operations to be held by the Department of Corrections until such time as needed to help purchase a new prison site. This funding comes from surplus money that was transferred from Corrections to DFCM in previous years for the retrofit of the Fortitude Parole Violator Center.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	10,867,300	10,911,900	10,861,200	10,865,900	11,218,200	13,381,500	24,599,700	(1,003,000)	23,596,700
General Fund, One-time	0	0	0	9,900	23,000	0	23,000	92,000	115,000
Dedicated Credits Revenue	5,500	3,700	2,500	1,400	24,600	65,000	89,600	0	89,600
Capital Projects Fund	0	0	0	0	0	993,600	993,600	(993,600)	0
Beginning Nonlapsing	0	0	0	846,400	0	0	0	0	0
Closing Nonlapsing	(244,000)	(498,200)	(392,900)	249,700	0	0	0	0	0
Total	$10,628,800	$10,417,400	$10,470,800	$11,973,300	$11,265,800	$14,440,100	$25,705,900	($1,904,600)	$23,801,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	3,574,100	3,644,500	3,280,400	3,249,800	3,543,800	6,869,400	10,413,200	427,300	10,840,500
In-state Travel	1,000	500	300	700	200	0	200	0	200
Out-of-state Travel	0	0	600	1,800	0	0	0	0	0
Current Expense	2,148,200	2,150,800	2,246,600	2,518,700	2,448,000	6,974,400	9,422,400	(2,480,500)	6,941,900
DP Current Expense	4,918,400	4,616,000	4,766,300	5,289,300	5,273,800	11,200	5,285,000	88,300	5,373,300
DP Capital Outlay	0	5,600	0	839,900	0	0	0	0	0
Capital Outlay	0	0	33,300	73,100	0	0	0	0	0
Other Charges/Pass Thru	(12,900)	0	143,300	0	0	585,100	585,100	60,300	645,400
Total	$10,628,800	$10,417,400	$10,470,800	$11,973,300	$11,265,800	$14,440,100	$25,705,900	($1,904,600)	$23,801,300

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	55.20	56.50	54	48.70	43.50	0.50	44	44
Actual FTE	50.70	47.80	41.20	39.90	0	0	0	0
Vehicles	8	8	8	12	8	4	12	12

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.