COBI 2015 - Technology Services

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Department of Technology Services (DTS) manages information technology (IT) programs and resources statewide. It acts as the Executive Branch's lead agency on IT, working with all other state agencies to ensure efficient and effective investment in and operation of IT. It responds first and foremost to the business needs of its customers -- other agencies in the state.

Funding History

Related Publications

DAS and DTS Reports

What is VADRS?

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $2,889,000 from all sources for Technology Services. This is an 18 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,472,500 from the General/Education Funds, an increase of 11.6 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Data Security Management Council$2,600$0

OngoingOne-TimeFinancing Source

$2,600$0General Fund

Enactment of this legislation likely will not materially impact state revenue. Enactment of this legislation would create the Data Security Management Council with nine members, and the Department of Technology Services would staff the Council. Enactment of this legislation could cost the Department of Technology Services up to $2,600 ongoing beginning in FY 2016 from the General Fund for staff services.

Purchase of Google Imagery by Non-state Entities$0$500,000

OngoingOne-TimeFinancing Source

$0$500,000Dedicated Credits Revenue

Purchase of Google Imagery by Non-state Entities

Survey Monuments Replacement$0$100,000

OngoingOne-TimeFinancing Source

$0$100,000General Fund, One-time

Enactment of this legislation likely will not materially impact state revenue. This bill appropriates $100,000 one-time from the General Fund in FY 2016 to the Automated Geographic Reference Center (AGRC) to be used by the Monument Replacement and Restoration Committee to administer a grant program. This bill may cost AGRC $36,500 one-time in FY 2016 for staff time to support the committee, assuming 500 hours at a rate of $73 per hour.

Additional Measures

Integrated Technology

DTS FTE Count

UCA 63F-1-106 grants authority to the executive director/chief information officer to make changes in personnel and service functions to effectuate greater efficiency and economy in the operations of the department. In this effort, the executive director has managed attrition within the department by reducing 173 full-time employees from FY 2006 through FY 2014 as illustrated in the following chart.

Statute

UCA 63F-1-103 creates the Department of Technology Services and UCA 63F-1-104 requires DTS to:

Reengineer the state's IT architecture
Coordinate central and agency IT to meet the agency's and user's business and service needs
Develop and implement processes to replicate IT best practices and standards
Serve as general contractor between the state's IT users and private sector providers
Assist the Governor's Office of Management and Budget with the development of IT budgets for agencies

Related Links

Glossary of Terms

Information Technology Governance Amendments (House Bill 109, 2005 General Session) created DTS. The bill immediately moved the Office of the Chief Information Officer and the Automated Geographic Reference Center into DTS as appropriated budget items. Subsequent appropriations acts added Technology Acquisition projects as appropriated items through FY 2009. After FY 2009, the Legislature appropriated state funds directly to agencies, who then pay DTS dedicated credits (to its internal service fund) to develop or contract projects.

(H.B. 109 also provided mechanisms through which the governor consolidated the Division of Information Technology Services (ITS) and all agency information technology functions into an internal service fund.)

DTS reports or interacts with the following entities:

Technology Advisory Board (TAB) UCA 63F-1-202: TAB was created to advise and assist the CIO in working with executive branch agencies toward consensus solutions. The Technology Advisory Board meets at the discretion of the chair and receives information on the operations of the department.
Public Utilities Technology Interim Committee UCA 63F-1-104 (9) and UCA 63F-1-201: Receives the status of existing information technology projects and the Executive Branch Strategic Plan, as well as the department's annual report, published each November.
Information Technology Rate Committee UCA 63F-1-301: Receives information about all rates for the next fiscal year, evaluates and recommends them to the Governor's Office of Management and Budget and the Legislative Fiscal Analyst for review and consideration by the Legislature.
Governor's Office: Receives the department's annual report, approves the rates, budgets, FTE and capital outlay authorization.
Infrastructure and General Government Appropriations Subcommittee: Receives department information and approves the rates, budgets, FTE and capital outlay authorization.

Intent Language

HB0003: Item 48

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Chief Information Officer in Item 24, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to costs associated with DTS rate study and/or optimization initiatives: $30,000.

HB0003: Item 49

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Integrated Technology Division in Item 25, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to Geographic Reference Center projects: $400,000; and, Global Positioning System Reference Network upgrades and maintenance: $100,000.

Display By:

Line Item

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Line Items	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Chief Information Officer	630,900	513,000	553,600	616,400	1,155,700	(615,500)	540,200	4,200	544,400
Integrated Technology	3,451,700	3,244,500	3,806,900	3,264,700	2,415,700	565,700	2,981,400	(636,800)	2,344,600
Technology Acquisition Projects	0	0	0	0	0	0	0	0	0
Total	$4,082,600	$3,757,500	$4,360,500	$3,881,100	$3,571,400	($49,800)	$3,521,600	($632,600)	$2,889,000

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	1,886,000	1,879,500	1,936,100	1,967,200	1,309,300	0	1,309,300	51,600	1,360,900
General Fund, One-time	0	0	300,000	299,000	9,700	0	9,700	101,900	111,600
Federal Funds	271,000	580,400	0	206,000	1,066,700	(766,700)	300,000	0	300,000
Dedicated Credits Revenue	1,068,500	1,006,700	1,926,300	1,052,400	795,900	472,800	1,268,700	(482,000)	786,700
GFR - E-911 Emergency Services	300,000	300,000	328,400	329,800	329,800	0	329,800	0	329,800
Transfers - Other Agencies	0	0	0	55,000	60,000	(60,000)	0	0	0
Beginning Nonlapsing	693,500	31,500	145,500	275,800	0	304,100	304,100	(304,100)	0
Beginning Nonlapsing - DPS E911 Program	0	104,900	0	0	0	0	0	0	0
Closing Nonlapsing	(31,500)	(145,500)	(275,800)	(304,100)	0	0	0	0	0
Lapsing Balance	(104,900)	0	0	0	0	0	0	0	0
Total	$4,082,600	$3,757,500	$4,360,500	$3,881,100	$3,571,400	($49,800)	$3,521,600	($632,600)	$2,889,000

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	2,061,100	2,036,100	1,962,700	1,807,000	1,941,800	(220,900)	1,720,900	(700)	1,720,200
In-state Travel	11,500	10,400	5,300	6,400	8,000	2,600	10,600	0	10,600
Out-of-state Travel	36,100	30,900	14,900	24,200	24,000	(2,000)	22,000	0	22,000
Current Expense	876,500	1,124,600	1,786,200	1,256,300	397,400	789,000	1,186,400	(731,900)	454,500
DP Current Expense	1,097,400	455,500	491,400	687,200	533,500	(51,800)	481,700	0	481,700
Other Charges/Pass Thru	0	100,000	100,000	100,000	666,700	(566,700)	100,000	100,000	200,000
Total	$4,082,600	$3,757,500	$4,360,500	$3,881,100	$3,571,400	($49,800)	$3,521,600	($632,600)	$2,889,000

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	22.48	23	22.48	22.50	21.98	0.02	22	0	22
Actual FTE	22.48	22.44	20.20	16.60	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.