COBI 2015 - Integrated Technology

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Automated Geographic Reference Center (AGRC) maintains and enhances Utah's State Geographic Information Database (SGID) which contains over 400 layers of geospatial data that are regularly used by state agencies and local governments.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $2,344,600 from all sources for Integrated Technology. This is a 21.4 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $928,100 from the General/Education Funds, an increase of 17.5 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Purchase of Google Imagery by Non-state Entities$0$500,000

OngoingOne-TimeFinancing Source

$0$500,000Dedicated Credits Revenue

Purchase of Google Imagery by Non-state Entities

Survey Monuments Replacement$0$100,000

OngoingOne-TimeFinancing Source

$0$100,000General Fund, One-time

Enactment of this legislation likely will not materially impact state revenue. This bill appropriates $100,000 one-time from the General Fund in FY 2016 to the Automated Geographic Reference Center (AGRC) to be used by the Monument Replacement and Restoration Committee to administer a grant program. This bill may cost AGRC $36,500 one-time in FY 2016 for staff time to support the committee, assuming 500 hours at a rate of $73 per hour.

AGRC General Performance

Collaboration with Local Government: AGRC works closely with local governments to build, maintain and share geographic data resources. These resources include aerial photography, roads, addresses, parcels, and political subdivision boundaries. AGRC has worked with representatives of the Utah Association of Counties to coordinate geographic information between state and local agencies to reduce redundancy and confusion. AGRC serves as a central resource to coordinate how state agencies collect, maintain, and distribute geographic information with local and federal agencies. This avoids multiple requests and variations for the same information such as property parcels, political subdivision boundaries, and roads.

Mobile Mapping Applications General Performance

Mobile Mapping Applications: Many operations in state government have some geographic location associated with it. Mobile technologies - with their native location-aware capabilities - are enhancing the state's ability to leverage geographic information to make informed decisions in agencies that are dependent on workers in the field. In the past year, AGRC has developed several mobile-ready applications in transportation, healthcare, natural resources, and economic development that reduce in-the-field expenses and streamline the flow of information. Examples include wildlife-vehicle collision reporting, health facilities licensing, public health outbreak monitoring, and floodwater monitoring.

Statute

UCA 63F-1-506 creates AGRC as part of Integrated Technology in order to:

Provide Geographic Information System (GIS) services to state agencies, federal government, local political subdivisions, and private persons under rules established by the division
Manage the SGID
Assist the Lieutenant Governor, state agencies, and local entities with boundary creation, changes, collection, tracking, and mapping

UCA 63F-1-507 creates the State Geographic Information Database (SGID) to be managed by AGRC. The database serves as the central reference for all information contained in any GIS database by any state agency and the standard for geographic information acquired, purchased, or produced by any state agency.

UCA 63F-1-507 also stipulates that each agency that has geographic information data must allow AGRC access to all public data and requires the Tax Commission to annually submit information on the creation or modification of political subdivisions.

UCA 72-5-304 requires AGRC to create and maintain records of RS-2477 roads, and UCA 72-5-309 directs AGRC to make those records available to the public.

UCA 63F-1-508 creates within AGRC a subcommittee to award grants to counties to inventory and map RS-2477 rights-of-way.

UCA 63F-1-204 requires state agencies to develop Information Technology Strategic Plans. In coordination with the Chief Information Officer, AGRC reviews and consults with agencies on agency IT plans, especially data acquisition efforts.

UCA 63F-1-509 creates a statewide Global Positioning Reference Network to provide more accurate location information. The statute directs AGRC to administer the GPS reference system.

AGRC works with state agencies to geospatially enable their data; this creates the opportunity for integrating information within a department and across other agencies. Examples of its work includes leveraging federal funds to partner with state agencies and local governments to acquire high-resolution aerial photography; mapping of rural RS-2477 roads; depiction of administrative boundaries such as municipal and special service district boundaries, and legislative district boundaries; and development of statewide layers as roads, streets and addresses (supporting E911), and parcels.

Intent Language

HB0003: Item 49

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Integrated Technology Division in Item 25, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to Geographic Reference Center projects: $400,000; and, Global Positioning System Reference Network upgrades and maintenance: $100,000.

In FY 2006, AGRC became part of the new Department of Technology Services and the Legislature changed the budget structure of the center to receive direct appropriations. The direct appropriation supports the SGID activities and other legislatively defined responsibilities. AGRC receives approximately $700,000 annually from the General Fund. AGRC also generates dedicated credit revenues for developing geospatial applications and data for agencies.

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Expenditure Category

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Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Automated Geographic Reference Center	2,750,600	2,594,500	3,156,900	2,614,700	2,415,700	565,700	2,981,400	(636,800)	2,344,600
Statewide Interoperable Communications	701,100	650,000	650,000	650,000	0	0	0	0	0
Total	$3,451,700	$3,244,500	$3,806,900	$3,264,700	$2,415,700	$565,700	$2,981,400	($636,800)	$2,344,600

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	1,355,400	1,350,600	1,396,500	1,410,200	784,100	0	784,100	37,800	821,900
General Fund, One-time	0	0	300,000	298,000	5,900	0	5,900	100,300	106,200
Federal Funds	195,000	580,400	0	200,300	500,000	(200,000)	300,000	0	300,000
Dedicated Credits Revenue	1,068,500	1,006,700	1,924,900	1,052,400	795,900	472,800	1,268,700	(482,000)	786,700
GFR - E-911 Emergency Services	300,000	300,000	328,400	329,800	329,800	0	329,800	0	329,800
Beginning Nonlapsing	663,600	25,900	124,000	266,900	0	292,900	292,900	(292,900)	0
Beginning Nonlapsing - DPS E911 Program	0	104,900	0	0	0	0	0	0	0
Closing Nonlapsing	(25,900)	(124,000)	(266,900)	(292,900)	0	0	0	0	0
Lapsing Balance	(104,900)	0	0	0	0	0	0	0	0
Total	$3,451,700	$3,244,500	$3,806,900	$3,264,700	$2,415,700	$565,700	$2,981,400	($636,800)	$2,344,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,552,700	1,585,300	1,480,000	1,265,200	1,447,500	(181,300)	1,266,200	(2,500)	1,263,700
In-state Travel	11,200	9,400	5,200	5,800	8,000	2,000	10,000	0	10,000
Out-of-state Travel	17,400	27,100	12,200	15,800	18,000	(2,000)	16,000	0	16,000
Current Expense	806,400	1,083,000	1,746,300	1,204,500	357,500	783,300	1,140,800	(744,900)	395,900
DP Current Expense	1,064,000	439,700	463,200	674,400	484,700	(36,300)	448,400	10,600	459,000
Other Charges/Pass Thru	0	100,000	100,000	99,000	100,000	0	100,000	100,000	200,000
Total	$3,451,700	$3,244,500	$3,806,900	$3,264,700	$2,415,700	$565,700	$2,981,400	($636,800)	$2,344,600

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	18.58	19	18.58	18.60	18.58	0.42	19	0	19
Actual FTE	18.58	18.77	16.90	12.80	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.