FY 2016 Appropriation

The Department of Administrative Services (DAS) is a shared services organization that was created in 1981 by the Utah Administrative Services Act. The mission of DAS is to deliver products and services of the highest quality and best value to customer agencies.

Funding History

Funding Issues

Land Exchange Distribution Account Adjustment

Adjust the appropriation from the Land Exchange Distribution Account to bring it more in line with the revenues that are flowing into the account.

Reallocation to Executive Branch Ethics Commission

The Legislature has appropriated $50,000 to each of three ethics commissions as a nonlapsing reserve in case an investigation is needed. All funding has been appropriated to the Legislature (half to the Senate, half to the House). Since administration of the Executive Branch Ethics Commission is in the Department of Administrative Services, $50,000 needs to be reallocated from the Legislature ($25,000 from Senate, $25,000 from House) to DAS.
Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $41,515,500 from all sources for Administrative Services. This is an 11.7 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $17,595,200 from the General/Education Funds, a reduction of 42.9 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Attorney General Dedicated Credit Adjustments$8,100$0
OngoingOne-TimeFinancing Source
$8,100$0General Fund
This item designates additional funding appropriated to an agency to pay higher costs for Attorney General services, due to statewide and AG-specific compensation increases.
DAS Database Administrator ($74,400)$0
OngoingOne-TimeFinancing Source
($74,400)$0General Fund
Eliminate a database administrator (DTS IT expense) associated with payroll and FINET.
DAS Database Administrator - Part 2$74,400$0
OngoingOne-TimeFinancing Source
$74,400$0General Fund
Database administrator associated with payroll and FINET.
DAS Finance Reallocation of Nonlapsing Balance$0$150,000
OngoingOne-TimeFinancing Source
$0 ($250,000)Beginning Nonlapsing - Finance
$0$400,000Closing Nonlapsing
DAS Finance Reallocation of Nonlapsing Balance
Development Zone Partial Rebates Adjustment ($5,310,600) ($5,343,600)
OngoingOne-TimeFinancing Source
($5,310,600) ($5,343,600)GFR - Economic Incentive Restricted Account
No Description
Finance - Mandated ($1,500,000) ($1,500,000)
OngoingOne-TimeFinancing Source
($1,500,000)$0General Fund
$0 ($1,500,000)General Fund, One-time
SB 57 from the 2014 General Session cost $3,231,800 for PEHP premium increases and federal exchange costs. Those rates are now in and were paid for by H.B. 8. The base bills included a Finance - Mandated appropriation for SB 57.
Government Records Amendments$28,600$0
OngoingOne-TimeFinancing Source
$28,600$0General Fund
Enactment of this legislation likely will not materially impact state revenue. Enactment of this legislation could cost the Department of Administrative Services $28,600 from the General Fund ongoing beginning in FY 2016 for 1,040 hours of staff time to handle appeals.
Jail Reimbursement Shift ($12,967,100)$0
OngoingOne-TimeFinancing Source
($12,967,100)$0General Fund
Move Jail Reimbursement from DAS - Finance Mandated to Governor's Office - Commission on Criminal and Juvenile Justice.
Medicaid Audit Amendments$2,000$0
OngoingOne-TimeFinancing Source
$600$0General Fund
$1,400$0Federal Funds
Enactment of this legislation likely will not materially impact state revenue. Enactment of this legislation may have ongoing costs for the Inspector General of Medicaid Services beginning in FY 2016 of $600 General Fund and $1,400 federal funds to pay for 5 consultations annually from medical or dental professionals for provider audit reviews.
Reallocate Appropriation for Studies$0 ($1,100,000)
OngoingOne-TimeFinancing Source
$0 ($1,100,000)General Fund, One-time
Eliminate FY 2015 appropriation to Finance - Mandated for studies (intent was to study streamlining local government forms) and reallocate to Capital Improvements.
Reallocation to Executive Branch Ethics Commission$0$50,000
OngoingOne-TimeFinancing Source
$0$50,000General Fund, One-time
The Legislature has appropriated $50,000 to each of three ethics commissions as a nonlapsing reserve in case an investigation is needed. All funding has been appropriated to the Legislature (half to the Senate, half to the House). Since administration of the Executive Branch Ethics Commission is in the Department of Administrative Services, $50,000 needs to be reallocated from the Legislature ($25,000 from Senate, $25,000 from House) to DAS.
State Board Public Programming Grant$10,000$0
OngoingOne-TimeFinancing Source
$10,000$0Federal Funds
The National Historical Publications and Records Commission seeks proposals that strengthen the nation's archival network through activities undertaken by state historical records advisory boards, to enhance access to historical records.
State Employee Health Clinic$0$153,100
OngoingOne-TimeFinancing Source
$0$153,100General Fund, One-time
Enactment of this legislation likely will not materially impact state revenue. Enactment of this legislation likely will not materially impact state expenditures.
Supplemental Savings Plan Amendments$0$7,200
OngoingOne-TimeFinancing Source
$0$7,200General Fund, One-time
Enactment of this legislation likely will not materially impact state revenue. Enactment of this bill will cost the Division of Finance $7,200 one-time from the General Fund in FY 2015 for consultant fees to update the state payroll system.
Utah Communications Authority Administrative Services$0$3,740,600
OngoingOne-TimeFinancing Source
$0$3,740,600GFR - E-911 Emergency Services
No Description
Utah Educational Savings Plan Amendments$0$20,800
OngoingOne-TimeFinancing Source
$0$20,800Dedicated Credits Revenue
Enactment of this legislation could generate $10,200 in dedicated credits one-time in FY 2016 for the Tax Commission and $20,800 in dedicated credits one-time in FY 2016 for the Department of Administrative Services for systems changes. The bill could also reduce revenue to the Education Fund by $6,400 in FY 2016 and $7,100 in FY 2017. Enactment of this legislation could cost the Tax Commission $10,200 one-time and the Department of Administrative Services $20,800 one-time for programming costs, paid for by the Utah Educational Savings Plan.

The following are performance measures tracked within this organization.

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Glossary of Terms

Current statute, UCA 63A-1-102, sets forth seven purposes for the department:

  1. Provide specialized agency support services commonly needed
  2. Provide effective, coordinated management of state administrative services
  3. Serve the public interest by providing services in a cost-effective and efficient manner, eliminating unnecessary duplication
  4. Enable administrators to respond effectively to technological improvements
  5. Emphasize the service role of state administrative service agencies in meeting the needs of user agencies
  6. Use flexibility in meeting the service needs of state agencies
  7. Protect the public interest by insuring the integrity of the fiscal accounting procedures and policies that govern the operation of agencies and institutions to assure funds are expended properly and lawfully

Intent Language

HB0003: Item 37

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Executive Director in Item 13, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to customer service and Department optimization projects, shared services, IT security auditing and prevention, internal auditing, website maintenance, and marketing: $100,000; and, Child Welfare Parental Defense expenses: $75,000.

HB0003: Item 38

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Inspector General of Medicaid Services in Item 14, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to monitor compliance with State and Federal Regulations and implement measures to identify, prevent and reduce fraud, waste, and abuse, and monitor the quality and reliability of Utah Medicaid providers’ service delivery and accuracy of billing: $750,000.

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for DFCM Administration in Item 16, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to information technology projects, customer service, optimization efficiency projects, time limited FTE's and Governor's Mansion maintenance: $750,000; and, Energy Program operations: $500,000.

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that the appropriation of $3,417,000 provided to the Department of Administrative Services - DFCM Administration in Chapter 211, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to prison relocation purposes as stated in the intent language following the appropriation in Chapter 211, Laws of Utah 2014.

HB0003: Item 41

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Building Board Program in Item 30, Chapter 282, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to facilities conditions assessments: $100,000.

HB0003: Item 42

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for State Archives in Item 17, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to regional repository program support, electronic archives preservation and management, GRAMA and transparency improvements, and building Automated Storage and Retrieval System software and maintenance needs: $300,000.

HB0003: Item 43

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Finance Administration in Item 18, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to maintenance and operation of statewide systems and websites, studies, training, information technology support and hardware and administration costs for the Executive Branch Ethics Commission: $2,900,000.

HB0003: Item 44

The Legislature intends that, if revenues deposited in the Land Exchange Distribution Account exceed appropriations from the account, the Division of Finance distribute the excess deposits according to the formula provided in UCA 53C-3-203(4).

HB0003: Item 45

The Legislature intends that the FY 2015 appropriation of $50,000 for the Executive Branch Ethics Commission shall not lapse at the close of FY 2015.

HB0003: Item 46

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Post Conviction Indigent Defense in Item 21, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to legal costs for death row inmates: $220,000.

HB0003: Item 47

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Judicial Conduct Commission in Item 22, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to professional services for investigations: $100,000.

SB0002: Item 33

The Legislature intends that the Inspector General of Medicaid Services retain up to an additional $60,000 of Medicaid collections during FY 2016 to pay the Attorney General’s Office for the state costs of the one attorney FTE that the Office of the Inspector General is using.

SB0002: Item 38

The Legislature intends that, if revenues deposited in the Land Exchange Distribution Account exceed appropriations from the account, the Division of Finance distribute the excess deposits according to the formula provided in UCA 53C-3-203(4).

SB0003: Item 10

The Legislature intends that the appropriations provided in this item not lapse at the close of fiscal year 2015 and that the Division of Finance transfer any balance of appropriations to the new financial structure created in House Bill 343, Utah Communication Authority Emergency Radio and 911 Amendments.

SB0003: Item 85

The Legislature intends that the appropriations provided in this item not lapse at the close of fiscal year 2015 and that the Division of Finance transfer any balance of appropriations to the new financial structure created in House Bill 343, Utah Communication Authority Emergency Radio and 911 Amendments.

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COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.