COBI 2015 - ISF - Technology Services

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Department of Technology Services (DTS) acts as Utah's central service provider for information technology (IT) related activities. While the Legislature appropriates a part of the DTS budget, the other part is financed by billing customer agencies. This chapter addresses that latter portion of DTS, the Internal Service Fund (ISF) portion.

Internal Service Funds employ business practices to provide a service or product for other state and governmental agencies. They take advantage of economies of scale, avoid duplication of efforts, and provide an accounting mechanism to adequately identify costs of certain governmental services.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $180,358,700 from all sources for ISF - Technology Services. This is a 1.1 percent increase from Fiscal Year 2015 revised estimated amounts from all sources.

The following are performance measures tracked within this organization.

Statute

The following statutes govern the Department of Technology Services Internal Service Fund:

UCA 63F-1-103 creates the Department of Technology Services and gives DTS authority to operate as an internal service fund
UCA 63F-1-301 creates an Information Technology Rate Committee that reviews and approves all rates before they are charged by DTS. The rate committee forwards such rates to the Legislature for final authorization
UCA 63J-1-410, the "Budgetary Procedures Act," defines internal service funds and sets guidelines for their operations

In order to control the size, mission, and fees charged to state agencies, the Legislature imposed statutory controls ( UCA 63J-1-410 ) that require ISFs to respond to the legislative budget process. No ISF can bill another agency for its services unless the Legislature has: approved the ISF's FTE, capital acquisitions, rates, fees, and other charges; published the annual rates and fees in an appropriations act; and appropriated the ISF's estimated annual revenue.

To eliminate negative working capital, an ISF may borrow from the General Fund as long as the debt is repaid over the useful life of the asset, and the deficit working capital is not greater than ninety percent of the value of the ISF's fixed assets.

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Line Item

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Line Items	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
ISF - DTS Agency Services	22,844,800	40,337,200	41,450,100	54,979,100	41,450,100	13,527,400	54,977,500	0	54,977,500
ISF - DTS Enterprise Technology	110,544,300	108,067,700	110,450,300	129,194,400	109,712,100	13,647,300	123,359,400	2,021,800	125,381,200
ISF - Old Agency Services	0	0	0	0	0	0	0	0	0
Total	$133,389,100	$148,404,900	$151,900,400	$184,173,500	$151,162,200	$27,174,700	$178,336,900	$2,021,800	$180,358,700

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Dedicated Credits Revenue	0	0	0	0	0	0	0	1,820,100	1,820,100
Dedicated Credits - Intragvt Rev	133,389,100	148,407,900	151,900,400	184,126,000	151,162,200	27,174,700	178,336,900	201,700	178,538,600
Sale of Fixed Assets	0	(3,000)	0	0	0	0	0	0	0
Other Financing Sources	0	0	0	47,500	0	0	0	0	0
Total	$133,389,100	$148,404,900	$151,900,400	$184,173,500	$151,162,200	$27,174,700	$178,336,900	$2,021,800	$180,358,700

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	74,790,700	73,406,300	76,104,100	77,920,200	78,235,200	2,209,200	80,444,400	1,820,100	82,264,500
In-state Travel	73,900	116,100	83,400	64,600	72,800	(5,600)	67,200	0	67,200
Out-of-state Travel	68,000	25,300	40,100	62,000	105,700	24,200	129,900	0	129,900
Current Expense	17,799,800	19,106,400	18,651,100	20,286,100	12,659,600	8,642,900	21,302,500	(38,100)	21,264,400
DP Current Expense	26,025,500	51,174,100	35,668,600	53,714,100	38,520,300	9,570,900	48,091,200	359,400	48,450,600
DP Capital Outlay	6,645,300	0	0	22,833,100	0	22,833,100	22,833,100	0	22,833,100
Capital Outlay	12,300	0	0	7,196,100	0	6,299,900	6,299,900	(34,000)	6,265,900
Other Charges/Pass Thru	754,100	737,600	17,283,500	689,700	17,306,800	(16,615,600)	691,200	4,500	695,700
Depreciation	5,941,000	6,439,800	6,557,000	0	6,446,600	(6,446,600)	0	0	0
Total	$132,110,600	$151,005,600	$154,387,800	$182,765,900	$153,347,000	$26,512,400	$179,859,400	$2,111,900	$181,971,300

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	847	847	847	847	733	0	733	0	733
Actual FTE	708.07	718	729.30	728	0	0	0	0	0
Authorized Capital Outlay	6,073,900	6,453,800	5,163,900	6,544,500	6,000,000	0	6,000,000	0	6,000,000
Retained Earnings	9,169,700	6,569,000	4,081,600	5,489,300	1,216,400	2,750,400	3,966,800	(1,612,600)	2,354,200
Vehicles	34	34	35	21	34	(13)	21	0	21

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.