COBI 2015 - ISF - Facilities Management

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The internal service fund within DFCM provides building maintenance, management, and preventive maintenance services to its state agency subscribers. These services include: janitorial, security, grounds maintenance, and heating/air conditioning equipment repair. The ISF ensures that each building's specific maintenance concerns are resolved in a timely and cost effective manner and coordinates small building construction projects that may be required by various state agencies on a cost-reimbursement basis.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $29,633,000 from all sources for ISF - Facilities Management. This is a 1.6 percent increase from Fiscal Year 2015 revised estimated amounts from all sources.

Operations and Maintenance Cost Per Square Foot

For more than 25 years DFCM's actual rate has been lower than market rates according to an annual building association report conducted by BOMA (Building Owners and Managers Association).

Operations and Maintenance Per Square Foot

Statute

The following statutes apply specifically to the Internal Service Fund portion of DFCM:

UCA 63A-5-204(2) requires the ISF to receive approval for its rates and fees from the Rate Committee and the Legislature.

UCA 63A-5-204(3) requires the division to direct or delegate maintenance and operations, preventive maintenance, and facilities inspection programs and activities for any department, commission, institution or agency except the Capitol Preservation Board and higher education institutions. Maintenance can be delegated only if: an agency makes a request, the agency has proven its ability to comply with state maintenance standards, and the delegation would save the state money.

Intent Language

SB0002: Item 202

The Legislature intends that the DFCM Internal Service Fund may add up to three FTEs and up to two vehicles beyond the authorized level if new facilities come on line or maintenance agreements are requested. Any added FTEs or vehicles will be reviewed and may be approved by the Legislature in the next legislative session.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
ISF - Facilities Management	27,222,000	26,454,900	28,051,500	28,540,300	29,160,200	3,400	29,163,600	469,400	29,633,000
Total	$27,222,000	$26,454,900	$28,051,500	$28,540,300	$29,160,200	$3,400	$29,163,600	$469,400	$29,633,000

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Interest Income	0	0	100	0	0	0	0	0	0
Dedicated Credits - Intragvt Rev	27,222,000	26,454,900	28,044,400	28,542,700	29,160,200	3,400	29,163,600	469,400	29,633,000
Sale of Fixed Assets	0	0	0	(2,400)	0	0	0	0	0
Closing Nonlapsing	0	0	7,000	0	0	0	0	0	0
Total	$27,222,000	$26,454,900	$28,051,500	$28,540,300	$29,160,200	$3,400	$29,163,600	$469,400	$29,633,000

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	7,770,700	7,867,000	7,695,800	7,421,200	7,852,700	39,000	7,891,700	248,600	8,140,300
In-state Travel	12,600	11,500	19,100	12,900	2,000	(1,500)	500	0	500
Out-of-state Travel	4,500	5,800	2,500	5,200	0	0	0	0	0
Current Expense	17,801,300	19,024,900	21,140,500	20,506,800	20,973,900	(164,600)	20,809,300	(137,700)	20,671,600
DP Current Expense	401,500	384,500	384,900	449,600	45,200	(11,100)	34,100	0	34,100
Other Charges/Pass Thru	245,900	228,700	223,400	214,000	223,400	(18,600)	204,800	30,700	235,500
Depreciation	26,200	23,300	20,800	19,100	40,000	(18,800)	21,200	12,100	33,300
Transfers	280,000	0	0	0	0	0	0	0	0
Total	$26,542,700	$27,545,700	$29,487,000	$28,628,800	$29,137,200	($175,600)	$28,961,600	$153,700	$29,115,300

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	141	141	135	134	134	0	134	0	134
Actual FTE	124.13	142.10	139.40	131.10	0	0	0	0	0
Authorized Capital Outlay	0	36,500	37,600	0	39,000	0	39,000	32,300	71,300
Retained Earnings	3,615,700	2,524,800	1,050,900	962,400	344,300	820,100	1,164,400	517,700	1,682,100
Vehicles	67	77	79	78	78	0	78	0	78

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.

Operations and Maintenance Cost Per Square Foot

Statute

Related Links

Intent Language