COBI 2015 - Payables/Disbursing

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

This program:

Manages the statewide Internal Control Self-Assessment Program
Post-audits payment and employee reimbursement requests
Manages the FINDER collections program
Manages information in FINET for over 105,000 vendors used by state agencies
Manages the State's Purchasing Card (P-card) program
Provides information to the public and other agencies about the status of lost, missing, or cashed checks
Distributes tax money to cities and counties

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $1,761,700 from all sources for Payables/Disbursing. This is a 4.2 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $859,200 from the General/Education Funds, an increase of 14.5 percent from revised Fiscal Year 2015 estimates.

FINDER Program Collections

The Division strives to improve the collection of funds owed to the state. Note that the Governor's Office of Management and Budget is currently revamping the performance measures for Administrative Services.

Finance manages a program called FINDER with the aim of improving the collection of funds owed to the state. The program matches tax refunds and vendor payments with outstanding receivables due the State. Those receivables include tax bills, child support, student loans, parking and moving violations, and unemployment insurance. If a match is made, the payment or tax refund is intercepted and paid to the entity. This function is fully funded by the administrative fees collected as debts are paid ($15 per transaction).

The disbursement function handles the mailing and distribution of all centrally processed payments including electronic fund transfers and checks mailed for such things as vendor payments, tax refunds, and payroll.

This program also manages the statewide Internal Control Self-Assessment Program which is designed to help agencies evaluate and improve their internal controls over state assets.

Intent Language

HB0003: Item 43

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Finance Administration in Item 18, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to maintenance and operation of statewide systems and websites, studies, training, information technology support and hardware and administration costs for the Executive Branch Ethics Commission: $2,900,000.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	613,800	889,600	558,700	882,100	812,100	(68,800)	743,300	105,000	848,300
General Fund, One-time	0	0	0	3,600	7,100	0	7,100	3,800	10,900
Dedicated Credits Revenue	1,298,100	779,000	860,200	897,300	863,300	34,200	897,500	5,000	902,500
Beginning Nonlapsing	0	94,900	271,600	(103,700)	0	43,300	43,300	(43,300)	0
Closing Nonlapsing	(94,900)	(271,600)	(122,000)	(43,300)	0	0	0	0	0
Lapsing Balance	0	(42,000)	0	0	0	0	0	0	0
Total	$1,817,000	$1,449,900	$1,568,500	$1,636,000	$1,682,500	$8,700	$1,691,200	$70,500	$1,761,700

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,047,600	907,400	1,082,900	1,057,800	1,193,700	3,400	1,197,100	67,600	1,264,700
In-state Travel	0	200	300	800	300	0	300	0	300
Out-of-state Travel	2,200	1,100	600	1,900	600	0	600	0	600
Current Expense	724,900	508,400	437,000	541,200	449,100	10,600	459,700	900	460,600
DP Current Expense	42,300	32,800	38,500	34,300	38,800	(5,300)	33,500	2,000	35,500
Other Charges/Pass Thru	0	0	9,200	0	0	0	0	0	0
Total	$1,817,000	$1,449,900	$1,568,500	$1,636,000	$1,682,500	$8,700	$1,691,200	$70,500	$1,761,700

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	17	17	17	17	17	0	17	0	17
Actual FTE	14	12.61	14.50	13.70	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.