COBI 2015 - Payroll

Overview
Issues
Financials

Sources Uses

FY 2016 Appropriation

The Payroll program is responsible for maintaining and operating the state's time and attendance and payroll systems. This program develops and delivers payroll policy, procedures, training, and a variety of reports and files including:

Payroll registers
Utah Retirement Systems reports
Detail labor distribution files
General ledger journal vouchers
Various federal reports

Payroll services include collecting and processing employee time, calculating gross and net pay, calculating benefits, payments to employees, payments to third parties (such as benefit providers, taxing authorities, and employee associations), calculating and distributing labor costs that are passed to the state's financial systems and data warehouse, adhering to federal and state employment laws and regulations, and maintaining current and historical employee and payroll data.

The program also oversees Employee Self-Service (ESS), a payroll and time processing system that allows employees to enter their time on-line, view their own payroll data, view and print their W-2 forms, and update certain information such as W-4 forms without involving a payroll technician. This system has reduced administration costs and improved employee satisfaction.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $1,948,300 from all sources for Payroll. This is a 3.1 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,642,900 from the General/Education Funds, an increase of 19.5 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Supplemental Savings Plan Amendments$0$7,200

OngoingOne-TimeFinancing Source

$0$7,200General Fund, One-time

Enactment of this legislation likely will not materially impact state revenue. Enactment of this bill will cost the Division of Finance $7,200 one-time from the General Fund in FY 2015 for consultant fees to update the state payroll system.

Intent Language

HB0003: Item 43

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Finance Administration in Item 18, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to maintenance and operation of statewide systems and websites, studies, training, information technology support and hardware and administration costs for the Executive Branch Ethics Commission: $2,900,000.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	1,682,800	1,643,400	1,676,500	1,757,100	1,739,500	(376,900)	1,362,600	273,300	1,635,900
General Fund, One-time	0	0	0	1,700	5,000	7,200	12,200	(5,200)	7,000
Dedicated Credits Revenue	90,200	90,300	90,200	90,400	90,200	200	90,400	0	90,400
Beginning Nonlapsing	95,000	130,000	95,400	446,200	260,000	379,600	639,600	(424,600)	215,000
Closing Nonlapsing	(130,000)	(95,400)	(48,000)	(639,600)	0	(215,000)	(215,000)	215,000	0
Total	$1,738,000	$1,768,300	$1,814,100	$1,655,800	$2,094,700	($204,900)	$1,889,800	$58,500	$1,948,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	478,400	484,800	485,700	486,900	512,100	9,200	521,300	30,800	552,100
Out-of-state Travel	3,400	3,000	3,600	0	3,600	0	3,600	0	3,600
Current Expense	15,500	14,100	18,600	10,600	18,500	500	19,000	15,000	34,000
DP Current Expense	1,235,700	1,266,400	1,267,400	1,158,300	1,560,500	(214,600)	1,345,900	12,700	1,358,600
DP Capital Outlay	5,000	0	38,800	0	0	0	0	0	0
Total	$1,738,000	$1,768,300	$1,814,100	$1,655,800	$2,094,700	($204,900)	$1,889,800	$58,500	$1,948,300

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	6	4	6	4	4	0	4	0	4
Actual FTE	6.10	5.97	6	5.70	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.