COBI 2015 - Financial Information Systems

Overview
Issues
Background
Financials

Sources Uses

FY 2016 Appropriation

The Financial Information Systems group maintains the state central accounting system (FINET) and is responsible for coordinating incoming financial data, processing the information, and generating warrants.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $3,393,600 from all sources for Financial Information Systems. This is a 10.1 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,274,400 from the General/Education Funds, a reduction of 7.1 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Utah Educational Savings Plan Amendments$0$20,800

OngoingOne-TimeFinancing Source

$0$20,800Dedicated Credits Revenue

Enactment of this legislation could generate $10,200 in dedicated credits one-time in FY 2016 for the Tax Commission and $20,800 in dedicated credits one-time in FY 2016 for the Department of Administrative Services for systems changes. The bill could also reduce revenue to the Education Fund by $6,400 in FY 2016 and $7,100 in FY 2017. Enactment of this legislation could cost the Tax Commission $10,200 one-time and the Department of Administrative Services $20,800 one-time for programming costs, paid for by the Utah Educational Savings Plan.

This section is also responsible for:

Providing a help desk for FINET and other statewide systems
Training state agency personnel on FINET and other statewide systems
Maintaining the FINDER system which offsets debts owed with income tax refunds
Maintaining and operating the TAXI system which distributes tax money to cities and counties
Maintaining the state Payment Tracking System (PTS)
Developing, testing, and implementing changes and upgrades to the Unclaimed Property System which sends stale-dated warrants to Unclaimed Property
Developing, testing, and implementing changes and upgrades to the Check Writer System that prints warrants

Intent Language

HB0003: Item 43

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Finance Administration in Item 18, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to maintenance and operation of statewide systems and websites, studies, training, information technology support and hardware and administration costs for the Executive Branch Ethics Commission: $2,900,000.

Because of the large amount of data processed for the Department of Transportation, a portion of this program is funded from the Transportation Fund.

Special Funds

Overhead charges are allocated to the Internal Service Funds (ISFs) for benefits received from other state agencies such as accounting and auditing services, building space, maintenance, security, etc. The overhead payments had been transferred back to the respective ISFs as contributed capital that reduced retained earnings and increased contributed capital by the same amount. However, since FY 1994, the revenue received from overhead charges has been transferred to Finance to support the FINET accounting system.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	854,800	879,500	1,487,700	713,400	1,184,900	174,800	1,359,700	(96,800)	1,262,900
General Fund, One-time	0	0	0	2,700	12,400	0	12,400	(900)	11,500
Transportation Fund	450,000	450,000	450,000	450,000	450,000	0	450,000	0	450,000
Dedicated Credits Revenue	8,300	0	174,400	655,000	800,700	(145,600)	655,100	20,800	675,900
GFR - ISF Overhead	1,299,600	1,299,600	1,299,600	1,299,600	1,299,600	0	1,299,600	0	1,299,600
Beginning Nonlapsing	705,500	649,900	630,300	967,900	120,500	1,413,000	1,533,500	694,400	2,227,900
Closing Nonlapsing	(649,900)	(630,300)	(1,098,800)	(1,533,500)	0	(2,227,900)	(2,227,900)	(306,300)	(2,534,200)
Total	$2,668,300	$2,648,700	$2,943,200	$2,555,100	$3,868,100	($785,700)	$3,082,400	$311,200	$3,393,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,005,200	1,007,100	976,100	1,041,900	1,052,400	8,000	1,060,400	72,500	1,132,900
In-state Travel	0	0	0	100	0	100	100	0	100
Out-of-state Travel	4,100	0	3,200	4,100	3,200	1,600	4,800	0	4,800
Current Expense	21,800	15,000	16,000	18,700	15,800	3,300	19,100	115,700	134,800
DP Current Expense	1,637,200	1,626,600	1,781,500	1,490,300	2,796,700	(858,700)	1,938,000	183,000	2,121,000
DP Capital Outlay	0	0	166,400	0	0	60,000	60,000	(60,000)	0
Total	$2,668,300	$2,648,700	$2,943,200	$2,555,100	$3,868,100	($785,700)	$3,082,400	$311,200	$3,393,600

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	12	13	13	13	13	0	13	0	13
Actual FTE	10	9.97	9.50	10	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.