COBI 2015 - ISF - Purchasing Card

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Purchasing Card or P-Card is a Visa card that is designed to supplement or eliminate a variety of processes including petty cash, local check writing, low-value authorizations and small dollar purchase orders. It provides a more efficient, cost effective method of purchasing and payment for small dollar transactions.

The P-Card can be used for in-store purchases as well as mail, e-mail, telephone and fax orders. Each card carries pre-established transaction and monthly credit limits. Agencies may further limit transaction amounts and the number of daily transactions.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $185,300 from all sources for ISF - Purchasing Card. This is a 29.9 percent increase from Fiscal Year 2015 revised estimated amounts from all sources.

Spending Via Purchasing Cards

Since use of the P-Card has established itself as the most efficient way to make small purchases, the volume of P-Card purchasing is an indicator of statewide efficiency in making small transactions. Note that the Governor's Office of Management and Budget is currently revamping the performance measures for Administrative Services.

Statute

UCA 63A-3-103(1)(e) allows the Division of Finance to operate an internal service fund. The Division must submit an annual rate and fee schedule to the Rate Committee.

The Legislature approved the transfer of the P-Card program from the Division of Purchasing and General Services Internal Service Fund to a new Internal Service Fund administered by the Division of Finance beginning FY 2011.

Intent Language

SB0002: Item 198

The Legislature intends that the Finance Internal Service Fund Consolidated Budget & Accounting Program may add up to two FTE if new customers or tasks come on line. Any added FTE will be reviewed and may be approved by the Legislature in the next legislative session.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Dedicated Credits - Intragvt Rev	256,500	321,100	195,000	204,600	345,200	(202,500)	142,700	42,600	185,300
Transfers	96,400	0	0	0	0	0	0	0	0
Total	$352,900	$321,100	$195,000	$204,600	$345,200	($202,500)	$142,700	$42,600	$185,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	69,800	75,900	70,300	73,400	143,900	(66,400)	77,500	0	77,500
In-state Travel	100	0	0	0	0	0	0	0	0
Current Expense	103,000	109,400	81,900	52,500	81,900	(30,000)	51,900	0	51,900
DP Current Expense	100	1,400	1,400	400	1,400	(1,000)	400	0	400
Other Charges/Pass Thru	0	221,100	83,700	52,500	118,000	(51,900)	66,100	(10,600)	55,500
Total	$173,000	$407,800	$237,300	$178,800	$345,200	($149,300)	$195,900	($10,600)	$185,300

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	1	2	2	2	2	0	2	2
Actual FTE	1	1	1	1	0	0	0	0
Retained Earnings	179,900	93,319	51,000	76,800	51,000	(27,400)	23,600	23,600

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.