COBI 2015 - DFCM Administration

Overview
Issues
Background
Financials

Sources Uses

FY 2016 Appropriation

This program carries out development of state-owned facilities for all state entities from the initial request through completion of construction and resolution of warranty items. This includes management of capital development and improvement projects for all state entities including higher education and state-level entities within public education. This program contracts with private architects, engineers, and contractors to accomplish its work. Funding for capital projects is provided separately

Funding History

Related Publications

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Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $5,240,600 from all sources for DFCM Administration. This is a 38.3 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $2,306,100 from the General/Education Funds, an increase of 2.4 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time

This program also performs the following functions:

General administrative support for the division
All real property transactions for most state entities except those exempted by statute. This includes leasing, acquisitions, and dispositions.
Ensure that all state owned facilities are on a preventive maintenance schedule, which includes those functions that prolong the life cycle of mechanical equipment, electrical systems, roofs, floors, and other safety systems.
Facility Condition Assessments (FCA), which provide information on repair and improvement of state facilities and calls for all significant state-owned buildings to be reassessed on a five-year cycle. Approximately eighty percent of capital improvement funding is driven by the FCA program.
Facility Audits measure progress on routine maintenance issues and help agencies prolong the life of their buildings. If audits reveal failing marks, DFCM has a responsibility to assume control of the building's maintenance.
Hazardous material abatement in conjunction with agencies.
Administer the roofing and paving program as a means to improve the life cycle of state facilities. In addition to inspections, repairs, and maintenance, the program is responsible for identifying, specifying, and managing all roofing and paving projects.

Intent Language

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for DFCM Administration in Item 16, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to information technology projects, customer service, optimization efficiency projects, time limited FTE's and Governor's Mansion maintenance: $750,000; and, Energy Program operations: $500,000.

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that the appropriation of $3,417,000 provided to the Department of Administrative Services - DFCM Administration in Chapter 211, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to prison relocation purposes as stated in the intent language following the appropriation in Chapter 211, Laws of Utah 2014.

The Legislature eliminated all General Funds from this program in FY 2002, but then restored $1.1M in FY 2006 and another $1.1M in FY 2007. In FY 2006, the division consolidated the Preventative Maintenance, the DFCM HazMat, and the Roofing and Paving programs into the DFCM Administration program.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	2,048,900	4,249,400	2,112,900	2,196,800	2,244,600	0	2,244,600	49,100	2,293,700
General Fund, One-time	0	(2,185,500)	0	3,420,500	7,000	0	7,000	5,400	12,400
Dedicated Credits Revenue	0	238,600	376,700	575,400	765,700	0	765,700	20,600	786,300
Transfers	(20,000)	0	0	0	0	0	0	0	0
Transfers - Within Agency	0	(19,500)	0	0	0	0	0	0	0
Capital Projects Fund	1,942,900	1,956,200	1,971,800	2,041,600	1,808,500	0	1,808,500	57,400	1,865,900
Project Reserve Fund	200,000	200,000	200,000	200,000	200,000	0	200,000	0	200,000
Contingency Reserve Fund	82,300	82,300	253,300	82,300	82,300	0	82,300	0	82,300
Beginning Nonlapsing	171,300	371,800	226,300	369,300	267,900	3,616,700	3,884,600	(3,384,600)	500,000
Closing Nonlapsing	(371,800)	(226,300)	(369,300)	(3,884,600)	(267,900)	(232,100)	(500,000)	0	(500,000)
Lapsing Balance	0	0	(106,000)	0	0	0	0	0	0
Total	$4,053,600	$4,667,000	$4,665,700	$5,001,300	$5,108,100	$3,384,600	$8,492,700	($3,252,100)	$5,240,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	3,423,500	3,473,000	3,260,300	3,538,700	3,538,400	208,600	3,747,000	73,500	3,820,500
In-state Travel	65,500	65,500	82,300	69,300	72,500	0	72,500	0	72,500
Out-of-state Travel	0	5,100	6,600	4,500	7,300	0	7,300	0	7,300
Current Expense	214,600	289,700	815,100	907,700	948,600	(240,100)	708,500	78,600	787,100
DP Current Expense	350,000	411,900	366,900	470,800	433,000	26,000	459,000	12,800	471,800
DP Capital Outlay	0	421,800	134,500	10,300	108,300	(26,900)	81,400	0	81,400
Capital Outlay	0	0	0	0	0	3,417,000	3,417,000	(3,417,000)	0
Total	$4,053,600	$4,667,000	$4,665,700	$5,001,300	$5,108,100	$3,384,600	$8,492,700	($3,252,100)	$5,240,600

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	38.80	39.75	36	36	34	0	34	34
Actual FTE	37.20	37.37	33.80	34.40	0	0	0	0
Vehicles	11	14	14	16	15	1	16	16

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.