COBI 2015 - DFCM Administration

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Division of Facilities Construction and Management (DFCM) is the building manager for all state owned facilities. The division is responsible for all aspects of construction for state buildings and assists the Building Board in developing recommendations for capital development projects and in allocating capital improvement funds included in the Capital Budget.

Funding History

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Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $6,187,400 from all sources for DFCM Administration. This is a 34.1 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $2,458,200 from the General/Education Funds, an increase of 3.7 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time

Reserve Fund Balance

The Legislature established a contingency reserve in the capital budget and requires the division to allocate a portion of capital project funding to the reserve to provide for unforeseen construction expenses. DFCM should manage and budget projects such that contingency funds are adequate to ensure project completion without accruing an excessive balance or requiring additional funding. Note that per legislation, $5.1 million was deducted from the project reserve in FY 2015.

Capital Improvement Projects

The Legislature annually appropriates funding to capital development and improvement projects. Non-state funding sources also contribute to the total construction workload. Total funding amounts vary from year to year with the average project funding equaling $403 million for the past 10 years.

Statute

As described in UCA 63A-5, DFCM, under the general powers of the director, has the following broad responsibilities:

Exercise direct supervision over the design and construction of all new facilities and all alterations, repairs, and improvements to existing facilities with a few exceptions
Lease, in the name of the division, all real property space to be occupied by an agency
Evaluate each lease under the division's control to determine whether the lease is cost effective, sufficiently flexible, and competitive
Recommend rules to the executive director for use and management of facilities and grounds owned or occupied by the state for use of its departments and agencies
Supervise and control the allocation of space, in accordance with legislative directive, to the various state agencies based on need
Acquire and hold title to all real property, buildings, fixtures, or appurtenances owned by the state
Implement the State Building Energy Efficiency Program
Collect and maintain all deeds, abstracts of title, and all other documents showing title to or interest in property belonging to the state
Direct or delegate maintenance and operations, preventive maintenance, and facility inspection programs for state agencies
Enter into contracts for any work or professional services which the division or the State Building Board may require
Ensure that state-owned facilities achieve the lowest cost of owning and operating a facility over a 25-year period
Submit cost summary data for capital development and improvement projects to the Office of the Legislative Fiscal Analyst
Notify local governments before constructing student housing on property owned by the state
Supervise the expenditure of funds in providing plans, engineering specifications, sites, and construction of buildings as authorized by the Legislature
Hold contingency and reserve funds set aside from construction projects
Use one percent of the amount appropriated for construction of any new building for the Utah Percent-for-Art program
Upon legislative approval, transfer $100,000 annually from project reserves to the General Fund to pay for personal service expenses associated with the management of construction projects

As the State Building Manager, the Director of DFCM oversees the following activities:

Construction of state buildings
Space utilization studies
Establishment of statewide space standards
Agency and institution master planning
Lease administration

Intent Language

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for DFCM Administration in Item 16, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to information technology projects, customer service, optimization efficiency projects, time limited FTE's and Governor's Mansion maintenance: $750,000; and, Energy Program operations: $500,000.

HB0003: Item 40

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that the appropriation of $3,417,000 provided to the Department of Administrative Services - DFCM Administration in Chapter 211, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to prison relocation purposes as stated in the intent language following the appropriation in Chapter 211, Laws of Utah 2014.

As the division's main duties concern construction of buildings, the Legislature appropriates some funding from the Capital Project Fund, the Project Reserve Fund, and the Contingency Reserve Fund. These funds account for expenditures related to the capital development of buildings (see UCA 63A-5-209).

Display By:

Program

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
DFCM Administration	4,053,600	4,667,000	4,665,700	5,001,300	5,108,100	3,384,600	8,492,700	(3,252,100)	5,240,600
Governor's Mansion	0	0	0	0	0	0	0	0	0
Preventive Maintenance	0	0	0	0	0	0	0	0	0
DUP Museum	0	0	0	0	0	0	0	0	0
Governor's Residence	168,100	119,200	119,200	125,500	119,200	0	119,200	32,900	152,100
Green House	0	0	0	0	0	0	0	0	0
CADD Services	0	0	0	0	0	0	0	0	0
Energy Program	316,200	326,000	405,800	500,600	780,800	0	780,800	13,900	794,700
DFCM HazMat	0	0	0	0	0	0	0	0	0
Roofing and Paving	0	0	0	0	0	0	0	0	0
Capitol Hill	0	0	0	0	0	0	0	0	0
Council Hall	0	0	0	0	0	0	0	0	0
Total	$4,537,900	$5,112,200	$5,190,700	$5,627,400	$6,008,100	$3,384,600	$9,392,700	($3,205,300)	$6,187,400

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	2,544,400	4,368,600	2,232,100	2,322,300	2,363,800	0	2,363,800	82,000	2,445,800
General Fund, One-time	0	(1,845,800)	0	3,420,500	7,000	0	7,000	5,400	12,400
American Recovery and Reinvestment Act	158,300	0	0	0	0	0	0	0	0
Dedicated Credits Revenue	0	451,600	620,300	1,278,900	1,546,500	0	1,546,500	34,500	1,581,000
Transfers	(20,000)	0	0	0	0	0	0	0	0
Transfers - Within Agency	0	(19,500)	0	0	0	0	0	0	0
Capital Projects Fund	1,942,900	1,956,200	1,971,800	2,041,600	1,808,500	0	1,808,500	57,400	1,865,900
Project Reserve Fund	200,000	200,000	200,000	200,000	200,000	0	200,000	0	200,000
Contingency Reserve Fund	82,300	82,300	253,300	82,300	82,300	0	82,300	0	82,300
Beginning Nonlapsing	176,200	546,200	627,400	608,200	507,900	3,818,500	4,326,400	(3,384,600)	941,800
Closing Nonlapsing	(546,200)	(627,400)	(608,200)	(4,326,400)	(507,900)	(433,900)	(941,800)	0	(941,800)
Lapsing Balance	0	0	(106,000)	0	0	0	0	0	0
Total	$4,537,900	$5,112,200	$5,190,700	$5,627,400	$6,008,100	$3,384,600	$9,392,700	($3,205,300)	$6,187,400

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	3,722,600	3,800,100	3,633,300	3,933,300	3,971,300	236,900	4,208,200	87,200	4,295,400
In-state Travel	69,600	66,900	92,100	77,300	82,500	0	82,500	0	82,500
Out-of-state Travel	2,100	5,100	9,400	7,800	10,300	0	10,300	0	10,300
Current Expense	393,300	405,900	954,200	1,127,600	1,397,700	(268,400)	1,129,300	111,700	1,241,000
DP Current Expense	350,300	412,400	367,200	471,100	438,000	26,000	464,000	12,800	476,800
DP Capital Outlay	0	421,800	134,500	10,300	108,300	(26,900)	81,400	0	81,400
Capital Outlay	0	0	0	0	0	3,417,000	3,417,000	(3,417,000)	0
Total	$4,537,900	$5,112,200	$5,190,700	$5,627,400	$6,008,100	$3,384,600	$9,392,700	($3,205,300)	$6,187,400

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	41.80	42.75	39	39	37	0	37	37
Actual FTE	40.30	40.94	37.80	38	0	0	0	0
Vehicles	12	15	15	17	16	1	17	17

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.