COBI 2015 - Preservation Services

Overview
Issues
Performance
Financials

Sources Uses

FY 2016 Appropriation

This program operates a centralized microphotography and reformatting center that reformats records as needed for long-term preservation. It provides reformatting and consulting services to state and local governmental entities as well as quality assurance. It establishes and maintains standards of quality control for governmental entities that reformat their own records, and enables customers to access reformatted records.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $281,800 from all sources for Preservation Services. This is a 3.7 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $227,300 from the General/Education Funds, an increase of 3.2 percent from revised Fiscal Year 2015 estimates.

Reformatting and Microfilming Records

The workload in this program is reformatting and microfilming records using established standards and best practices. The program tracks frames and images reformatted for government customers and for the preservation and access of historical records and the number of consultations with governmental entities.

Intent Language

HB0003: Item 42

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for State Archives in Item 17, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to regional repository program support, electronic archives preservation and management, GRAMA and transparency improvements, and building Automated Storage and Retrieval System software and maintenance needs: $300,000.

Dedicated credits come from items sold by State Archives, which primarily include microfilming, reformatting, and the duplication of microfilmed records. Costs charged represent the actual costs of State Archives in providing these services.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	200,100	219,300	204,800	211,000	218,500	0	218,500	7,100	225,600
General Fund, One-time	0	0	0	900	1,700	0	1,700	0	1,700
Dedicated Credits Revenue	36,300	111,800	48,800	139,500	51,000	0	51,000	0	51,000
Beginning Nonlapsing	0	0	(12,800)	0	0	14,000	14,000	(500)	13,500
Closing Nonlapsing	0	12,800	9,800	(14,000)	0	(13,500)	(13,500)	3,500	(10,000)
Lapsing Balance	0	0	0	1,800	0	0	0	0	0
Total	$236,400	$343,900	$250,600	$339,200	$271,200	$500	$271,700	$10,100	$281,800

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	215,700	229,000	226,100	264,200	264,600	(32,900)	231,700	7,900	239,600
In-state Travel	0	100	0	0	0	0	0	0	0
Current Expense	20,700	29,800	14,000	74,500	6,600	33,400	40,000	2,200	42,200
DP Current Expense	0	0	5,400	500	0	0	0	0	0
Capital Outlay	0	85,000	5,100	0	0	0	0	0	0
Total	$236,400	$343,900	$250,600	$339,200	$271,200	$500	$271,700	$10,100	$281,800

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	4	4.50	4	4	4	0	4	0	4
Actual FTE	4	4.75	4.80	5.50	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.