COBI 2015 - Records Services

Overview
Issues
Financials

Sources Uses

FY 2016 Appropriation

The Records Services program stores and retrieves inactive records at the State Records Center for governmental entities. Records of temporary value are destroyed after they have met their approved retention period. The Records Center provides customer services in the access, storage, retrieval of inactive state and local records, and destruction of obsolete records upon completion of their legal retention period.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $348,300 from all sources for Records Services. This is a 1.7 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $348,300 from the General/Education Funds, an increase of 1.6 percent from revised Fiscal Year 2015 estimates.

Intent Language

HB0003: Item 42

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for State Archives in Item 17, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to regional repository program support, electronic archives preservation and management, GRAMA and transparency improvements, and building Automated Storage and Retrieval System software and maintenance needs: $300,000.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	449,100	341,100	330,700	335,500	340,700	0	340,700	5,600	346,300
General Fund, One-time	0	100,000	0	1,000	2,000	0	2,000	0	2,000
Beginning Nonlapsing	0	0	24,900	0	0	3,700	3,700	300	4,000
Closing Nonlapsing	0	(24,900)	(19,200)	(3,700)	0	(4,000)	(4,000)	0	(4,000)
Lapsing Balance	0	0	0	19,300	0	0	0	0	0
Total	$449,100	$416,200	$336,400	$352,100	$342,700	($300)	$342,400	$5,900	$348,300

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	167,000	158,700	166,100	171,700	178,600	3,400	182,000	7,300	189,300
In-state Travel	0	(2,700)	0	0	0	0	0	0	0
Current Expense	282,100	260,200	170,100	164,500	164,100	(7,400)	156,700	2,200	158,900
DP Current Expense	0	0	200	15,900	0	3,700	3,700	(3,600)	100
Total	$449,100	$416,200	$336,400	$352,100	$342,700	($300)	$342,400	$5,900	$348,300

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	3	6	3	3	3	0	3	0	3
Actual FTE	3	2.85	2.90	3	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.