COBI 2015 - Motor Vehicles

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Division of Motor Vehicles (DMV) administers statewide vehicle title, registration, and related functions. It implements motor vehicle policy and procedure and helps maintain the State's motor vehicle computer system. Also, the DMV provides training to all customer service agents, manages a telephone section for statewide assistance, processes impound and revocation information, and manages vehicle-related appeals. Additionally, the DMV administers the International Registration Plan and the International Fuel Tax Administration Plan.

Utah Code 59-2-406 authorizes the Tax Commission to contract with county governments, at the counties' option, to provide local customer services for the combined collection of the county's fee-in-lieu and Title 41 Motor Vehicle Fees. Several counties have elected to retain those functions. Fees for the reciprocal services provided between the State and counties are established in statute. Subsection 406 (3) sets the reimbursement fee and instructs that an adjustment be made each year based on the prior year's consumer price index change. The approval of fees is made by the Legislature.

Funding History

Funding Issues

Electronic Payment Fees

Additional appropriations from this restricted account would be used to cover increased costs from bank and credit card fees, from tax payers' increased use of electronic payment methods.

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $22,770,600 from all sources for Motor Vehicles. This is a 4.1 percent increase from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $8,100,300 from the General/Education Funds, an increase of 5.2 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Electronic Payment Fees$600,000$300,000

OngoingOne-TimeFinancing Source

$600,000$300,000GFR - Electronic Payment Fee Restricted Account

Additional appropriations from this restricted account would be used to cover increased costs from bank and credit card fees, from tax payers' increased use of electronic payment methods.

The top three measures used by the Motor Vehicles division to assess performance are, 1) Average and Maximum Wait Time, 2) Percent of Renewals Completed Online, and 3) successful development, testing, and implementation of new computer systems.

Average and Maximum Wait Times

Timely assistance in Motor Vehicle Offices is important to citizens. This measure is used to monitor wait times and adjust staffing as necessary.

Percent of Renewals Completed Online

Online renewal options are continuously promoted, since those transactions require fewer resources and reduce wait times in the offices. The division considers the increasing use of online transactions as indicative of its effort to improve efficiency.

Successful Implementation of New Motor Vehicle System

A new Motor Vehicle system was successfully deployed as planned in October 2013 to all state, county and third party offices. Since Motor Vehicle work relies on its computer systems, the smooth transition from the old system to the new one was critical. Many interfacing systems were successfully linked with the new system at the time of deployment.

The new system was developed to meet all of Utah's title and registration requirements; all the different functions were thoroughly tested before deployment. Just prior to implementation, training was provided to all front-line users of the system throughout the state, in both state and county run offices, and with third party entities.

All motor vehicle offices are successfully using this new system to perform the state's motor vehicle title and registration work, and the system's centralized accounting and distribution functions are processing the numerous tax and fees that are related to vehicle transactions. The new system is also providing law enforcement with registration information in a more complete and timely manner.

Statute

Utah Annotated Code Title 41 covers the State's motor vehicle laws. Title 41, Chapter 1a is the primary section administered by the Motor Vehicle Division, which includes registration requirements and motor vehicle fees. The Motor Vehicle Division also draws authority from Title 41, Chapter 22 to administer Off-Highway vehicle registration requirements, and Title 73, Chapter 18 to administer Boat Registration and Fee requirements.

Intent Language

HB0003: Item 61

Under Section 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided to the Utah State Tax Commission in Item 13, Chapter 10, Laws of Utah 2014 not lapse at the close of Fiscal Year 2015. The use of nonlapsing funds is limited to the costs directly related to the modernization of tax and motor vehicle systems and processes.

HB0003: Item 61

Under Section 63J-1-603 of the Utah Code, the Legislature intends that unspent funds available from Temporary Permit Fees paid to the Motor Vehicle Enforcement Division shall transfer at the close of Fiscal Year 2015 to the new restricted fund created for the deposit of these fees.

Display By:

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	6,735,000	6,721,000	6,599,100	7,017,700	7,649,200	0	7,649,200	393,500	8,042,700
General Fund, One-time	0	0	0	25,200	51,700	0	51,700	5,900	57,600
Transportation Fund	2,080,700	2,080,700	2,080,700	2,080,700	2,080,700	0	2,080,700	0	2,080,700
Dedicated Credits Revenue	10,040,400	4,705,200	4,852,500	5,089,100	5,268,800	211,400	5,480,200	167,400	5,647,600
GFR - Electronic Payment Fee Restricted	0	6,841,000	5,714,400	5,698,900	5,688,900	300,000	5,988,900	300,000	6,288,900
GFR - Tax Commission Administrative Char	464,100	465,800	469,500	455,200	495,400	0	495,400	23,900	519,300
Uninsured Motorist I.D.	133,800	133,800	133,800	133,800	133,800	0	133,800	0	133,800
Beginning Nonlapsing	797,700	0	0	856,500	856,500	(322,300)	534,200	0	534,200
Closing Nonlapsing	0	0	(856,500)	(534,200)	(856,500)	322,300	(534,200)	0	(534,200)
Lapsing Balance	(1,058,100)	(2,111,700)	0	(712,300)	0	0	0	0	0
Total	$19,193,600	$18,835,800	$18,993,500	$20,110,600	$21,368,500	$511,400	$21,879,900	$890,700	$22,770,600

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	10,377,700	10,169,100	10,264,100	10,613,100	11,414,900	76,300	11,491,200	416,200	11,907,400
In-state Travel	9,800	10,400	12,000	9,900	10,300	0	10,300	0	10,300
Out-of-state Travel	1,700	3,900	2,500	1,100	10,700	(7,000)	3,700	0	3,700
Current Expense	8,542,400	8,447,900	8,567,800	9,282,600	9,694,300	423,700	10,118,000	468,700	10,586,700
DP Current Expense	222,400	204,500	147,100	203,900	238,300	18,400	256,700	5,800	262,500
DP Capital Outlay	25,200	0	0	0	0	0	0	0	0
Capital Outlay	14,400	0	0	0	0	0	0	0	0
Total	$19,193,600	$18,835,800	$18,993,500	$20,110,600	$21,368,500	$511,400	$21,879,900	$890,700	$22,770,600

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Revised	FY16 Approp
Budgeted FTE	217	217	216	211	211	211	211
Actual FTE	205.80	205.90	206.50	206.90	0	0	0
Vehicles	2	2	2	2	2	2	2

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.