COBI 2015 - Administration

Overview
Issues
Financials

Sources Uses

FY 2016 Appropriation

The State Library Administration program provides general leadership and management for the State Library Division. The program works with the Department of Heritage and Arts, state officials, the State Library Board, advisory groups, Institute of Museum and Library Services (IMLS), librarians and board members from public, school, academic and special libraries and professional associations to assure the accountability and responsiveness of the Divisions programs and services. It coordinates planning for the improvement of library services in Utah, and monitors legislation affecting libraries. The program's functions include: leadership, planning, personnel, management, external relations; budgeting, accounting, purchasing and evaluation. Administration also provides other organizational support functions such as risk management and facilities and utilities control.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $1,445,000 from all sources for Administration. This is a 2.3 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,160,000 from the General/Education Funds, a reduction of 4.2 percent from revised Fiscal Year 2015 estimates.

Intent Language

HB0003: Item 54

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $230,000 of the $4,209,500 ongoing General Fund provided by Item 6, Chapter 10, Laws of Utah 2014 for the Department of Heritage and Arts - State Library not lapse at the close of Fiscal Year 2015. The State Library shall use the funds for CLEF (Community Library Enhancement Fund) grants in FY 2016.

The majority of Administration funding is from the General Fund with a small portion appropriated from dedicated credit revenues. Dedicated credits are generated by services provided by the state library. Most of the appropriation is used for the bond payment and O and M on the library building, and staff.

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Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	1,542,200	1,442,900	1,417,100	1,201,200	1,209,700	0	1,209,700	(54,300)	1,155,400
General Fund, One-time	0	0	(198,900)	700	1,400	0	1,400	3,200	4,600
Dedicated Credits Revenue	257,100	312,100	272,500	272,500	267,500	0	267,500	17,500	285,000
Closing Nonlapsing	(35,500)	(91,200)	0	(83,100)	0	0	0	0	0
Total	$1,763,800	$1,663,800	$1,490,700	$1,391,300	$1,478,600	$0	$1,478,600	($33,600)	$1,445,000

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	581,000	460,800	237,100	235,500	266,900	0	266,900	2,000	268,900
In-state Travel	800	1,200	2,200	1,300	2,900	0	2,900	(100)	2,800
Out-of-state Travel	1,200	800	1,500	1,100	4,100	0	4,100	0	4,100
Current Expense	1,167,600	1,156,500	1,165,000	1,149,700	1,199,200	0	1,199,200	(37,200)	1,162,000
DP Current Expense	13,200	20,600	8,100	3,700	5,500	0	5,500	1,700	7,200
DP Capital Outlay	0	23,900	0	0	0	0	0	0	0
Other Charges/Pass Thru	0	0	76,800	0	0	0	0	0	0
Total	$1,763,800	$1,663,800	$1,490,700	$1,391,300	$1,478,600	$0	$1,478,600	($33,600)	$1,445,000

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Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	6.50	5.10	0	5	5	0	5	0	5
Actual FTE	6.50	5.10	0	2	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.