COBI 2015 - Administration

Overview
Issues
Performance
Financials

Sources Uses

FY 2016 Appropriation

The Administration Program provides Department divisions with professional support and administrative services. Administration includes: governance, finance, budgeting, research, planning, auditing, communication and digitization functions.

Funding History

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $8,245,500 from all sources for Administration. This is a 4.5 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $3,717,300 from the General/Education Funds, an increase of 0.5 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Attorney General Dedicated Credit Adjustments$2,800$0

OngoingOne-TimeFinancing Source

$2,800$0General Fund

This item designates additional funding appropriated to an agency to pay higher costs for Attorney General services, due to statewide and AG-specific compensation increases.

Heritage and Arts Administration uses the following performance measures: site records digitized, digitization per unit cost, and volunteer hours provided through national service contracts.

Intent Language

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $537,800 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for digitization projects and maintenance.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $116,900 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for application development rate payments to DTS.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $200,000 of any remaining amount of the $3,620,200 ongoing General Fund appropriation provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Administration not lapse at the close of Fiscal Year 2015. These funds will be used for building renovation.

HB0003: Item 52

Under Section 63J-1-603 of the Utah Code, the Legislature intends that up to $292,800 of the funds provided by Item 1, Chapter 10, Laws of Utah 2014 for the Department of Heritage of Arts - Multicultural Affairs not lapse at the close of Fiscal Year 2015.

Operational funding for the Administration Program is appropriated from the General Fund and dedicated credits from fee revenue.

Display By:

Program

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Executive Director's Office	591,600	636,300	473,800	488,800	530,400	0	530,400	17,300	547,700
Information Technology	883,900	916,500	818,900	1,197,800	1,091,800	165,100	1,256,900	19,200	1,276,100
Administrative Services	1,646,500	1,072,600	1,617,400	1,324,500	1,660,300	(149,400)	1,510,900	(24,900)	1,486,000
Utah Multicultural Affairs Office	720,700	169,200	255,500	155,900	297,500	100,600	398,100	(43,300)	354,800
Commission on Service and Volunteerism	3,731,400	3,901,400	1,992,500	2,817,800	4,641,300	300,000	4,941,300	(360,400)	4,580,900
Total	$7,574,100	$6,696,000	$5,158,100	$5,984,800	$8,221,300	$416,300	$8,637,600	($392,100)	$8,245,500

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	3,895,200	3,265,300	2,960,600	3,620,200	3,688,000	0	3,688,000	16,300	3,704,300
General Fund, One-time	0	0	738,000	29,800	11,300	0	11,300	1,700	13,000
Federal Funds	3,566,900	3,716,200	1,824,200	2,607,000	4,335,500	392,700	4,728,200	(460,300)	4,267,900
Dedicated Credits Revenue	76,800	37,400	44,900	31,800	186,500	(92,700)	93,800	92,700	186,500
Beginning Nonlapsing	760,200	608,700	735,500	756,100	0	858,800	858,800	(265,700)	593,100
Closing Nonlapsing	(608,700)	(735,500)	(756,100)	(858,800)	0	(593,100)	(593,100)	73,800	(519,300)
Lapsing Balance	(116,300)	(196,100)	(389,000)	(201,300)	0	(149,400)	(149,400)	149,400	0
Total	$7,574,100	$6,696,000	$5,158,100	$5,984,800	$8,221,300	$416,300	$8,637,600	($392,100)	$8,245,500

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	1,621,400	1,199,700	1,733,300	2,011,400	2,116,200	117,500	2,233,700	78,900	2,312,600
In-state Travel	4,200	6,300	4,400	8,900	10,900	2,900	13,800	(700)	13,100
Out-of-state Travel	22,200	15,300	20,400	20,100	21,300	12,200	33,500	0	33,500
Current Expense	1,356,700	1,164,600	865,000	868,800	548,900	698,900	1,247,800	(328,200)	919,600
DP Current Expense	1,308,500	995,800	785,800	757,700	1,321,200	(456,700)	864,500	7,500	872,000
DP Capital Outlay	80,600	58,500	182,800	65,600	60,000	10,000	70,000	0	70,000
Other Charges/Pass Thru	3,180,500	3,255,800	1,566,400	2,252,300	4,142,800	31,500	4,174,300	(149,600)	4,024,700
Total	$7,574,100	$6,696,000	$5,158,100	$5,984,800	$8,221,300	$416,300	$8,637,600	($392,100)	$8,245,500

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Approp
Budgeted FTE	24.65	15	16	15	15	0	15	15
Actual FTE	24.65	13.70	15.20	17.40	0	0	0	0
Vehicles	4	0	1	2	1	1	2	2

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.