COBI 2015 - Executive Director

Overview
Issues
Performance
Background
Financials

Sources Uses

FY 2016 Appropriation

The Executive Director's Office (EDO) provides financial management, strategic planning, organizational development, internal auditing, and public relations for the Department of Administrative Services. While the client base for most state agencies is taxpayers, the primary customers for the Department of Administrative Services are other state agencies. The director helps coordinate inter-agency cooperation on issues such as fleet consolidation, archival procedures, and purchasing guidelines.

Funding History

Related Publications

DAS and DTS Reports

Appropriation Overview

During the 2015 General Session, the Legislature appropriated for Fiscal Year 2016, $1,094,500 from all sources for Executive Director. This is a 10 percent reduction from Fiscal Year 2015 revised estimated amounts from all sources. The total includes $1,094,500 from the General/Education Funds, a reduction of 8.5 percent from revised Fiscal Year 2015 estimates.

Appropriation Adjustments

In addition to statewide compensation and internal service fund cost increases, the following appropriation adjustments were made during the 2015 General Session:

DescriptionOngoingOne-Time Child Welfare Parental Defense ($1,700)$0

OngoingOne-TimeFinancing Source

($1,700)$0General Fund

Funds are used to contract with licensed attorneys to represent indigent parents and to provide training and assistance for parental defense lawyers.

Parental Defense Move to Finance Mandated ($103,700)$0

OngoingOne-TimeFinancing Source

($83,700)$0General Fund

($20,000)$0Dedicated Credits Revenue

($41,800)$0Beginning Nonlapsing

$41,800$0Closing Nonlapsing

Move Child Welfare and Parental Defense from EDO line item to new line item in Finance Mandated.

Executive Director's Office Expenditures

The primary responsibility of the Executive Director's Office is administrative oversight. Administrative overhead should be as low as possible so more dollars can be allocated to service-providing programs. The charts below show expenditures in the EDO divided by department costs.

EDO Expenditures as a Percent of Total DAS

Statute

The following sections of the Utah Administrative Services Code (UCA 63A) govern operation of the Executive Director's Office:

UCA 63A-1-105 requires the governor to appoint the executive director with the consent of the Senate
UCA 63A-1-105.5 gives the executive director rulemaking authority
UCA 63A-1-106 allows the executive director to accept federal funds and bind the state to the terms of federal assistance
UCA 63A-1-107 requires the executive director to provide administrative support to the State Building Board and State Building Ownership Authority
UCA 63A-1-111 requires each division within the department to formulate an annual service plan describing services offered, methods of service delivery, standards of performance, and performance measures
UCA 63A-1-114 creates a rate committee for the department's internal service funds and requires the executive director or a designee to be a member
UCA 63A-9-301 requires the executive director or a designee to sit on the Motor Vehicle Review Committee
UCA 63A-1-116 creates a resource stewardship position within the Executive Director's Office to work with agencies to implement best practices and stewardship measures to improve air quality.

Intent Language

HB0003: Item 37

Under the terms of 63J-1-603 of the Utah Code, the Legislature intends that appropriations provided for Executive Director in Item 13, Chapter 11, Laws of Utah 2014, shall not lapse at the close of FY 2015. Expenditures of these funds are limited to customer service and Department optimization projects, shared services, IT security auditing and prevention, internal auditing, website maintenance, and marketing: $100,000; and, Child Welfare Parental Defense expenses: $75,000.

Display By:

Program

Funding Source

Expenditure Category

Appropriation Type:

Appropriation History by

Programs	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Executive Director	607,000	593,700	624,400	749,500	1,121,100	(10,000)	1,111,100	(16,600)	1,094,500
Capitol Connections	0	0	0	0	0	0	0	0	0
Parental Defense	70,300	66,900	64,100	92,300	105,400	0	105,400	(105,400)	0
Total	$677,300	$660,600	$688,500	$841,800	$1,226,500	($10,000)	$1,216,500	($122,000)	$1,094,500

Sources of Finance	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
General Fund	715,300	671,200	702,000	806,900	1,194,500	0	1,194,500	(103,400)	1,091,100
General Fund, One-time	0	0	0	1,000	2,000	0	2,000	1,400	3,400
Dedicated Credits Revenue	0	0	0	0	20,000	400	20,400	(20,400)	0
Beginning Nonlapsing	67,000	105,000	97,100	110,500	75,000	1,600	76,600	(41,400)	35,200
Closing Nonlapsing	(105,000)	(97,100)	(110,600)	(76,600)	(65,000)	(12,000)	(77,000)	41,800	(35,200)
Lapsing Balance	0	(18,500)	0	0	0	0	0	0	0
Total	$677,300	$660,600	$688,500	$841,800	$1,226,500	($10,000)	$1,216,500	($122,000)	$1,094,500

Categories of Expenditure	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Personnel Services	518,600	463,100	463,100	549,000	687,900	(39,200)	648,700	24,500	673,200
In-state Travel	0	(11,000)	300	(100)	2,400	(2,000)	400	0	400
Out-of-state Travel	4,900	2,300	1,600	6,100	1,000	5,500	6,500	0	6,500
Current Expense	133,000	177,100	180,300	200,000	285,300	38,600	323,900	(77,100)	246,800
DP Current Expense	20,800	29,100	43,200	86,800	249,900	(12,900)	237,000	(69,400)	167,600
Total	$677,300	$660,600	$688,500	$841,800	$1,226,500	($10,000)	$1,216,500	($122,000)	$1,094,500

Show Table | Show Additional Information

Other Indicators	FY11 Actual	FY12 Actual	FY13 Actual	FY14 Actual	FY15 Approp	FY15 Change	FY15 Revised	FY16 Change	FY16 Approp
Budgeted FTE	4	5.25	3	5	6	0	6	0	6
Actual FTE	4.50	3.96	4.70	5.70	0	0	0	0	0

COBI contains unaudited data as presented to the Legislature by state agencies at the time of publication. For audited financial data see the State of Utah's Comprehensive Annual Financial Reports.